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    • Five years’ experience working collaboratively with other healthcare professionals within a medical facility.
    • Reports To:* Division Leads, IVF Teams.
    • A post-secondary diploma in office/business administration or individuals with a secondary school diploma.
    • Competitive salary and vacation package.
    • Stock examination rooms with appropriate medical supplies.
    • Medical office: 1 year (preferred).
    • Experience with electronic medical records (EMR) systems is…
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    • Designs, implements and maintains efficient internal policies and procedures for office administration and departmental technological support systems.
    • Medical office: 1 year (required).
    • Attention to details and accuracy in data entry is very important to keep accurate medical records.
    • Acquires, analyzes, interprets and evaluates documentation including medical, employment, government, financial and banking information.
    • Obtain files documents, demographics, background information and accurately enter into EMR: maintain organized and up-to-date patient chart.
    • Minimum of two (2) years of medical office related experience.
    • Medical office: 2 years (preferred).
    • Knowledge of medical terminology, and experience using…
    • Successful completion of a health care office assistant certificate, or an equivalent combination of education, training and experience as determined by the…
    • Successful completion of a health care office assistant certificate, or an equivalent combination of education, training and experience as determined by the…
    • Process referrals, requisitions, forms, and medical correspondence.
    • Duties include greeting patients, answering phones, booking appointments, processing…
    • Post-secondary unit clerk/ward certificate and/or willingness to undertake a related course of study.
    • Under the direction of the Director of Nursing, the unit…
    • Assist residents with personal telephone calls at the front office.
    • Greet visitors; determine purpose of visit, and direct visitor to proper location or person;
    • Knowledge of medical terminology and anatomy required.
    • Empties the radiologist’s office recycling bin.
    • Cleans EV probes, Trophon units, and keeps Trophon room…
    • Administers and assists with basic medical office procedures as directed.
    • Previous relevant experience in a health care or medical office setting is mandatory.
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Job Post Details

Nursing Office Assistant - IVF Teams (Medical Office Assistant) - job post

Olive Fertility Centre
3.3 out of 5 stars
555 West 12th Avenue, Vancouver, BC V5Z 3X7
From $27 an hour - Permanent, Full-time
Responded to 51-74% of applications in the past 30 days, typically within 3 days.

Job details

Pay

  • From $27 an hour

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Weekends as needed
  • Monday to Friday

Location

555 West 12th Avenue, Vancouver, BC V5Z 3X7

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Life insurance
  • Employee assistance program
  • Extended health care
  • Company events

Full job description

Nursing Office Assistant – IVF Teams

Department: Nursing

Reports To: Division Leads, IVF Teams

Location: Vancouver

Work Schedule: Monday – Friday

· 7.5 hours per day/37.5 hours per week

· Weekend coverage as needed.

Overview:

Supporting the Vision, Purpose, and Commitment of Olive Fertility Centre:

This position supports our Reproductive Endocrinology and Infertility (REI) specialists and their nursing teams. You will be responsible for delivering the highest level of customer service to Olive patients. This full-time position requires a motivated, energetic, self- directing individual able to work in a busy, professional, multi-tasking environment. You are required to provide exceptional patient centred care in a friendly, calm, personable manner and be able to work accurately and efficiently while interacting effectively and in a supportive manner to all Olive’s diverse patients.

Key Areas of Involvement Include:

Administration:

· Receive patient phone calls, voicemails, and emails, triaging to appropriate team members.

· Coordinate orientation and treatment pre-requisites and appointments.

· Schedule routine procedures as required, such as IUIs.

· Loading requisitions for patient work-up.

· Chart maintenance – ensuring completeness of required tests.

· Circulate patients to appointment rooms and preparing rooms for exams.

· Assist physicians at ultrasound appointments, diagnostic exams, and endometrial biopsies.

· Assist Nursing in cycle set up and chart prep.

· Holiday and sick coverage for other Nursing Office Assistants as needed.

· Document Management as needed to assist Administration overflow.

· Other administrative duties based on operational needs.

Procedures:

· HyCoSys – Includes setting up sterile tray, reading chart prior to going into the room, getting patient and doing urine pregnancy test, explaining procedure to patient and answering any questions, assisting physician as needed in procedure, cleaning up.

· Biopsies – includes setting up sterile trays, filling out biopsy paperwork (Igenomix and/or UTIMPRO), knowing signs to look for when patient vasovagal.

· Assisting Team Victoria & Surrey with admin tasks (EMD set ups, sending videos and consents, compliances, IUI booking & printing flowsheet, special authority & insurance forms).

· Comp med forms for cancer patients & insurance forms.

· Faxing prescriptions.

· Patient request letters.

· Chaperoning AFC’s, follicular scans, CPER scans, OB scans as needed.

· Creating medication calendars, ensuring flowsheet & Rx’s are created and knowing how to read and understand a cycle plan.

· Sending out of town OB scans requests.

· Obtaining patient results for same day blood work.

· Assisting with Pre-OPU Physicals – obtaining vital signs, bringing patients to change rooms, flipping over rooms.

Qualifications

Education, Training and Experience:

· Graduation from Grade 12 and completion of Medical Office Assistant certificate program

· Five years’ work experience in a specialist’s office scheduling multiple types of appointments

· Five years’ experience working collaboratively with other healthcare professionals within a medical facility.

Skills and Abilities:

· Ability to work accurately and efficiently in all areas of responsibility.

· Ability to anticipate patients’, nurses’, and physicians’ needs.

· Clear understanding of medical terminology.

· Strong work ethic.

· Demonstrated ability to prioritize and multi-task.

· Exceptional communication skills.

· Positive, friendly, and professional demeanour.

· Ability to remain aware of other team members and to adjust workload to assist when required.

· Demonstrated ability to work independently and as a member of a multi-disciplinary team.

· Proficient with computers and applicable software applications, including EMRs and MS Office.

· Able to lift and carry up to 25lbs.

Job Types: Full-time, Permanent

Pay: From $27.00 per hour

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Vancouver, BC V5Z 3X7: reliably commute or plan to relocate before starting work (required)

Education:

  • AEC / DEP or Skilled Trade Certificate (required)

Experience:

  • MOA or Unit Clerk: 4 years (required)

Work Location: In person

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