The Medical Spa jobs in Vancouver, BC

Oral Surgery Office Administrative Assistant

Greenway Surgical – Kerrisdale, Vancouver, BC

Position Type: Full-time (4–5 days per week) | Fixed-term contract (approximately 12–18 months)

Pay: CA$25.00 – CA$35.00 per hour, commensurate with experience

Start Date: As soon as possible

About Us

Greenway Surgical is a boutique Oral and Maxillofacial Surgery specialty office located in the heart of Kerrisdale. Our state-of-the-art practice provides the full spectrum of ambulatory oral surgery services — from extractions to complex reconstructive procedures — in a modern, spa-like environment.

Our mission is to deliver exceptional, patient-centered care through a combination of advanced technology, clinical excellence, and a calm, compassionate atmosphere. We pride ourselves on maintaining a collegial, enjoyable, and supportive workplace, where each team member plays a key role in shaping an outstanding patient experience.

About the Role

We are seeking an Administrative Assistant to cover a maternity leave on our dedicated surgical team. This is a fixed-term contract of approximately 12–18 months and represents an excellent opportunity to gain specialized oral surgery experience in a high-caliber private practice. Depending on practice needs, there is potential for the role to become permanent.

The ideal candidate is organized, personable, and motivated to learn — someone who thrives in a dynamic environment and takes pride in delivering attentive, efficient service to patients and colleagues alike.

This position involves front-desk administration, patient coordination, scheduling, and assisting with the day-to-day operations of a busy surgical office.

Key Responsibilities

• Greet and check-in patients, ensuring a warm and professional first impression.
• Manage phone calls, emails, and patient inquiries efficiently and courteously.
• Coordinate appointments, surgical bookings, and follow-up visits.
• Maintain accurate patient records and handle confidential information with care.
• Support the surgical team with administrative tasks as needed.
• Assist with billing, insurance claims, and documentation.
• Ensure the office operates smoothly and patients feel cared for throughout their visit.

About You

• Prior dental or oral surgery office experience is required.
• Comfortable with dental practice management software (e.g., Open Dental); able to learn new systems quickly.
• Strong computer and data entry skills.
• Professional, compassionate, and service-oriented personality.
• Excellent communication and interpersonal skills.
• Enjoy working in a small, collaborative team environment.
• Able to stay organized and calm in a fast-paced clinical setting.
• Adaptable, eager to learn, and receptive to feedback.
• Genuinely interested in medical and surgical care, with a desire to understand oral and maxillofacial procedures.
• Aligned with the practice's mission of combining clinical excellence with patient comfort.

Additional Details

• Hours: 8-hour shifts, 4–5 days per week
• Contract Duration: Approximately 12–18 months (maternity leave coverage), with potential to become permanent
• Compensation: CA$25.00 – CA$35.00 per hour, commensurate with experience; includes training and development opportunities

Benefits

• Health Spending Account

How to Apply

Please submit your resume and cover letter outlining your interest in this position and relevant experience.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Benefits:

• Extended health care

Experience:

• Dental Office Administrative work: 1 year (required)

Work Location: In person