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Apply By: Monday, October 26, 2026 11:59 pm EDT

Records File Clerk

Job ID:

249646

Posting status:

Open

Organization:

Ministry of the Solicitor General

Division:

Maplehurst Correctional Complex

City:

Milton

Position(s) language:

English

Job term:

1 Permanent

Job code:

C04OAD - Office Administration 04 (COR)

Salary:

$24.14 - $27.90 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Do you have experience with records management and filing practices? If so, bring your administrative skills to the Maplehurst Correctional Complex and provide file maintenance services and clerical support duties in Ontario's largest maximum security detention centre.

Please note: As this is a frontline essential position, your physical presence at the office is crucial to this role. This position is mandatory onsite at the Maplehurst Correctional Complex.

About the job

• Maintain a filing system according to Ministry and institutional procedures/practices for file retention, confidentiality, and security
• Maintain a records keeping and charge out system
• Prepare inactive files for shredding and/or forwarding to Archives
• Perform various clerical duties such as typing labels, photocopying, shredding, etc.

What you bring to the team

Filing and Administrative Skills:

• You have knowledge of and experience with records management and filing procedures (including indexing and coding used in filing activities) in order to maintain a filing system
• You are able to ensure the confidentiality and security of files
• You have experience using various office equipment such as photocopier, shredder, fax machine to provide clerical support duties

Analytical Skills

• You can file materials according to pre-assigned coding, retrieve a variety of information, and track files
• You can identify issues and refer to the supervisor as needed

Communication and Interpersonal Skills

• You can respond to routine enquires regarding files as well as request documents
• You are able to provide helpful and courteous service to other institutional staff

Organizational and Computer Skills

You have:

• proficiency in using computer software such as word processing, spreadsheets, and database systems (e.g., OTIS)
• well-developed organizational skills to prioritize work and meet deadlines.

Northern Attraction Incentive Program

This position qualifies for the Northern Attraction Incentive Program (NAIP). NAIP is a pilot recruitment program which offers financial incentives to new hires in specific positions in designated institutions and probation and parole offices in Northern Ontario, including external candidates to the Ontario Public Service and qualifying existing employees who agree to work for a term of three years.

All applicants will be provided with more information on the program, once the job advertisement closes. If you would like more information prior to applying, you may contact COR-ETU@ontario.ca

How we support diversity, inclusion and accessibility

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals who are eligible for Targeted Direct Assignments (TDA) to apply and encourage TDA eligible applications from Indigenous, Black, and racialized individuals, people with disabilities, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and theOPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province.

We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more

These roles come with a comprehensive compensation and benefits package that include:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

Apply by:

Monday, October 26, 2026 11:59 pm EDT

Position details:

• 1 English Permanent, 661 Martin St, Milton, Central Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3-7

Category:

Administrative and Support Services

Posted on:

Friday, October 9, 2026

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
• T-CL-239362/26(3)

How to apply:

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together