Temporary Medical Secretary jobs

Job Summary
Sunnybrook Department of Medicine Association is seeking a dedicated Administrative Assistant to provide comprehensive administrative support to one gastroenterologist. This role involves managing outpatient clinical responsibilities while supporting academic activities such as teaching and research.

Contract start date: August 17th, 2026

Contract end date: March 5th, 2027 (with the possibility of extension

Responsibilities:

Patient Coordination:

• Manage patient bookings, inquiries, and scheduling of tests.
• Coordinate appointments with other departments and external clinics.
• Run in-person outpatient clinics and provide coverage when needed.

Administrative Duties:

• Manage and maintain the physician's schedule.
• Answer and return phone calls; respond to patient and physician emails.
• Transcribe letters and medical notes using the Accuro EMR system.
• Organize electronic files and charts; coordinate OHIP billings.
• Schedule and organize Zoom meetings for rounds, sending calendar invitations.

Academic Support:

• Provide support for the physician’s teaching activities with medical students, residents, and fellows.
• Coordinate educational activities and room bookings.

ROLE REQUIREMENTS:

· Ability to work in a team environment

· College Diploma in a related discipline, or recognised equivalent, or a combination of education and experience is required.

• Demonstrated advanced working knowledge of Microsoft Word, Excel and Outlook. Experience with Accuro EMR, QuadraMed and OR Manager is an asset.
• Minimum of 3 years’ experience in a medical administrative assistant role.
• Proven knowledge of medical terminology, specific to gastroenterology, is an asset
• Demonstrated ability to take initiative and act independently using sound judgment, as well as accepting directions
• Demonstrated excellent written and oral communication skills and good team player skills
• Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency
• Ability to work independently and balance multiple work demands, including time-sensitive requests
• Excellent interpersonal skills and ability to relate to and work well with a diverse group of individuals
• Tact and discretion in dealing with sensitive and confidential issues
• Ability to maintain strict confidentiality

Join us to become an essential part of a vibrant team dedicated to excellence! We value energetic individuals who are eager to support our mission through proactive administration and outstanding service delivery.

Pay: $20.00-$23.00 per hour

Benefits:

• On-site parking

Experience:

• Administrative: 3 years (required)

Work Location: In person