Temporary Medical Office jobs in Ontario

Dr. Petra Gyles Psychology is a growing psychology practice supporting children & adolescents, serving the regions of Simcoe & Muskoka. Dr. Gyles takes a strengths-based approach to understanding, assessing, & treating children and youth in order to provide them with access to supports & services to reach their potential. We work with children with Learning Disabilities, ADHD, Developmental Disabilities, Autism Spectrum Disorders, and Self-Regulation/Emotion Regulation struggles, and Mental Health difficulties. Please see website for more information about Dr. Gyles and the practice (www.petragyles.com).

The ideal candidate will demonstrate the following qualities:

• Highly organized, detail-oriented -- Consistent and reliable execution, management, and coordination of clinic tasks and operations
• Proactive, resourceful, innovative, strong problem solving and judgement -- Demonstrated capacity to develop and improve systems, and solve logistical problems; Comfort working independently and collaboratively
• Strong planning, prioritization, and time management skills -- Able to effectively manage competing priorities
• Skilled oral and written communication skills -- Communicates with clients, colleagues, and vendors in an approachable, warm, and professional manner
• Child and family-centred -- Interest and experience working with and interacting effectively with children and their families; Creates a welcoming environment by demonstrating empathy, compassion, and client-centred interactions
• Skilled computer literacy and proficiency -- Capacity to learn new platforms and technology quickly

Role of the Office Manager:

• Lead day-to-day operations of multi-clinician psychology clinic
• Manage client referrals, intake, scheduling, billing, file organization
• Strengthen workflows, office systems, and processes to support an efficient and collaborative practice through development, use, refinement and monitoring of clinic procedures, processes, and office resources
• Maintain accurate record keeping
• Communicate and coordinate with vendors, service providers, and building management
• Internal clinic tracking of services
• Maintain office supplies, ordering, purchasing
• Support, promote, and maintain positive, collaborative office culture
• With accountant, support payroll
• Support onboarding staff/contractors
• Ensure confidentiality

Qualifications:

• 2+ years administrative experience required, mental health/health care office experience preferred
• Management experience preferred
• Operations experience an asset
• Postsecondary education required; College/University in Administrative/HR program or comparable, an asset
• Regulated Health Professionals/clinicians, or teachers/educators with interest in a management/administrative role are welcome to apply
• Strong technology and computer skills required, including proficiency in and strong capacity to learn various platforms (e.g., Excel, Microsoft/Google, electronic health platforms)

Benefits of this position:

• Hybrid work (in-person/remote)
• Flexibility in scheduling
• Competitive pay, commensurate with experience/qualifications
• Extended health benefits, Dental (if applicable)
• Positive, warm, collaborative work environment
• Values-based, impactful work supporting children and families
• Opportunity to build systems and processes in a growing practice

Office located in Barrie.

Please send a CV & cover letter to let us know a bit about you, your work, and why you would be a great fit.

We look forward to hearing from you!

Job Types: Full-time, Part-time, Fixed term contract

Pay: $30.00-$38.00 per hour

Benefits:

• Dental care
• Extended health care
• Flexible schedule

Work Location: Hybrid remote in Barrie, ON