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Job Post Details

Administrative Assistant
VIVO Brands, Inc.
Cornwall, ON K6J 3E5
From $45,500 a year
Permanent, Full-time
Apply now

Job details

From $45,500 a year
Paid time off, Vision care, Dental care, Paid vacation, Extended health care, On-site parking
Permanent, Full-time
Cornwall, ON K6J 3E5

Full job description

At VIVO Brands, Inc. we are dedicated to providing excellent service to our clients while fostering a collaborative, supportive work environment. We are currently seeking a detail-oriented and dynamic Administrative Assistant to join our team.

Job Overview
The ideal candidate will be responsible for a variety of administrative tasks and support activities. Your role will include but is not limited to answering calls, providing outstanding customer service, typing and processing orders, filing, preparing export documents, creating word and excel documents, supporting basic accounting tasks etc... This is a fast-paced role requiring strong organizational skills, problem-solving abilities, and the flexibility to work both as part of a team and independently.

Key Responsibilities:

  • Answer incoming calls, direct to appropriate departments, and respond to general inquiries
  • Provide exceptional customer service, ensuring client satisfaction and retention
  • Process and type customer orders accurately and promptly
  • Organize print out of orders to provide to warehouse
  • Support basic accounting functions, including invoicing and issuing credits
  • Maintain and organize office systems, files, and documentation
  • Handle any administrative duties or special projects as assigned
  • Collaborate with team members while managing individual tasks and priorities

Required Skills & Qualifications:

  • Strong communication skills, both written and verbal. English required,bilingual an asset.
  • Previous experience in an administrative or office setting is a plus
  • Basic accounting knowledge is an asset but not required.
  • Proficient in GMAIL Workspace/ Microsoft Office
  • Ability to multitask and prioritize effectively in a fast-paced environment
  • Excellent organizational and time-management skills
  • Ability to problem-solve and find solutions independently
  • Strong attention to detail and accuracy
  • A positive attitude and willingness to work as part of a team

What We Offer:

  • Competitive salary
  • A collaborative and supportive work environment
  • Benefits after 3 months probationary period
  • 2 weeks paid vacation

If you are a proactive and organized individual who thrives in a dynamic environment, we'd love to hear from you. Apply now to join the VIVO Brands, Inc. team and help us deliver exceptional service!

Job Types: Full-time, Permanent

Pay: From $45,500.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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