Supply Chain & Logistics Electronic Health Record jobs

Overview and Purpose of the Role

Reporting directly to the Director of Procurement and Contract Management, Interoperative Supply Coordinator is responsible for the procurement, inventory management, and distribution of surgical supplies to support safe and efficient operations within the Schroeder Ambulatory Centre. This role provides support to the clinical teams in gathering patient-specific supplies that align with the preference card list and assist with the set-up of the clinical equipment in the operating room at the direction of the nursing team. The role is responsible for maintaining clinical service-specific supplies in the operating room, and service-specific specialty supply inventory levels. The role also assists in quality projects and process improvement initiatives in collaboration with the quality and leadership teams, ensuring the right products are available at the right time through proactive forecasting, vendor coordination, and inventory optimization. The position works collaboratively with clinical teams, Medical Device Reprocessing Department (MDRD), Supply Chain, and external vendors to support surgical services while promoting cost-effective and standardized supply utilization. This is a non-clinical support role with no direct patient care responsibilities.

Key Duties & Responsibilities:

Procurement & Supply Chain Coordination

• Coordinate procurement of surgical supplies including creation and follow-up of purchase orders, management of back orders, and identification of suitable product substitutions.
• Liaise with vendors regarding product availability, pricing, trials, and issue resolution in collaboration with leadership.

Inventory Management &Control:

• Employ par level and first-in/first-out methodologies to avoid both out-of-stock situations and expired items
• Analyze supply utilization trends and surgical volumes to forecast demand and optimize inventory levels.
• Conduct regular inventory checks to identify expired products and recalls.
• Maintain accurate inventory records using electronic inventory management systems.

Logistics, Receiving & Storage

• Receive and verify incoming supplies for accuracy, completeness and product integrity.
• Ensure appropriate storage of supplies in accordance with organizational policies, WHMIS requirements, and safety standards.
• Coordinate distribution of supplies to operating rooms and clinical areas to support procedural readiness.

Clinical Collaboration & Operational Support

• Proactively review OR cases 24 hours /48 hours / a week in advance (as required) to identify supply needs for specific Reviews the daily and weekly surgery schedules to anticipate supply needs for the ORs.
• Act as a liaison between the operating room nurses and other clinical team members for operational support of rooms.
• Exercise independent judgment to coordinate the picking and delivery of Works with MDRD and Supply Chain to ensure that OR supply availability meets the demands of surgical patient care.
• Contributes to follow-up on supply or equipment safety reports in collaboration with the OR Clinical Coordinator.

Quality Improvement & Cost Optimization

• Support cost-containment initiatives through product standardization, evaluation of alternatives, and reduction of supply waste.
• Support evaluation and trial of new products in collaboration with clinical and leadership teams
• In collaboration with the Nursing Team Leaders identify opportunities to adjust the pick list and preference cards reflected by trends.
• Actively participates on the Quality Assurance Committee and on OR quality improvement and efficiency projects (pick lists, on-time starts).

Safety & Compliance

• Follow WHMIS and infection prevention and control (IPAC) standards in handling supplies.
• Reports safety issues and problems/needed repairs promptly.

Corporate Responsibilities:

• Participate in all mandatory training requirements and work in compliance with the Occupational Health and Safety Act and Regulations, Schroeder Ambulatory Centre Policies and Procedures, as well as established industry guidelines.
• Comply with all organizational policies, procedures, and regulatory requirements.
• Promote a safe, respectful, and collaborative work environment
• Perform additional duties and undertake special projects as assigned

Skills & Qualifications:

• Experience working within an Operating Room environment.
• Completion of university education preferred
• A minimum of three (3) years of relevant purchasing or supply chain experience
• A recognized professional purchasing designation, or active enrollment toward obtaining one, such as the Certified Supply Chain Management Professional (CSCMP) or Certified Supply Chain Leader (CSCL) designation, is preferred.
• Excellent verbal and written communication
• Superior interpersonal skills including the ability to work effectively in a team environment
• Effective organizational/prioritization skills, ability to plan work efficiently and effectively in a fast-paced environment, and attention to detail.
• Ability to meet frequent deadlines and changing priorities.
• Ability to work independently and be flexible and adaptable.
• Ability to work as part of a team.
• Computer proficiency in MS Office (Word, Excel, Outlook)
• Satisfactory passing of a criminal record check/vulnerable sector check

Join Our Team: Schroeder Ambulatory Centre is a non-profit medical facility dedicated to enhancing the quality of life for Ontarians through accessible, outpatient healthcare. The Centre offers a comprehensive range of clinical, diagnostic, and surgical services in alignment with its mission to reduce pain, improve mobility, and streamline healthcare delivery.

In collaboration with hospital and academic partners, Schroeder Ambulatory Centre aims to strengthen public health capacity and drive innovation in care, ensuring a more efficient and compassionate healthcare experience for the community.

At Schroeder Ambulatory Centre, we are committed to fostering an inclusive and accessible recruitment experience for all candidates. If you require accommodations at any stage of the hiring process due to a disability or medical condition, please let us know. We will work with you to ensure your needs are met in a respectful and confidential manner.

We appreciate all applications; however, only those selected for an interview will be contacted.

This posting is for a current vacancy.