Staff Support Service jobs in Edmonton, AB

About the Opportunity

An established professional services firm is seeking a highly organized and detail-oriented Office Manager to oversee office administration, bookkeeping, payroll, human resources administration, and day-to-day operational functions.

This position is ideal for an individual with a strong accounting background who enjoys working in a fast-paced environment, managing multiple priorities, and supporting both staff and leadership. The successful candidate will play a key role in ensuring the efficient operation of the firm while maintaining accurate financial and administrative records.

Key Responsibilities

Office Administration

• Prepare management and partner meeting agendas and coordinate follow-up items.
• Monitor and manage software subscriptions, licenses, and annual renewals.
• Track and maintain regulatory, licensing, insurance, and compliance deadlines.
• Maintain government portal access and permissions for staff.
• Coordinate office procedures, records management, and administrative systems.
• Provide administrative support to management and staff.

Accounting & Bookkeeping

• Process daily deposits and banking transactions.
• Record and reconcile payments received by cheque, EFT, e-transfer, credit card, and cash.
• Manage accounts payable, including invoice entry, coding, filing, and payment processing.
• Record company expenses and maintain supporting documentation.
• Monitor recurring subscriptions and vendor payments.
• Maintain accurate bookkeeping records using cloud-based accounting software.
• Assist with month-end administrative and accounting processes.

Payroll Administration

• Process employee payroll accurately and on schedule.
• Maintain payroll records and supporting documentation.
• Administer employee reimbursements and payroll adjustments.
• Prepare and process Records of Employment (ROEs) as required.
• Ensure payroll compliance and accuracy.

Human Resources Administration

• Track employee time utilization and prepare internal reports.
• Process employee vacation requests and maintain leave records.
• Maintain employee files and personnel documentation.
• Process employee expense reports and reimbursements.
• Assist with employee onboarding and offboarding activities.
• Administer employee benefits and health spending accounts.

General Office Management

• Coordinate annual professional membership renewals.
• Support operational improvements and internal initiatives.
• Assist management with special projects as required.
• Ensure critical deadlines and administrative responsibilities are completed on time.
• Maintain a professional and efficient office environment.

Qualifications

Required

• Diploma or Degree in Accounting, Bookkeeping, Business Administration (Accounting Major), or a related field.
• Minimum 3 years of experience in office management, bookkeeping, accounting, or administrative roles with financial responsibilities.
• Strong understanding of bookkeeping principles, accounts payable, payroll, and bank reconciliations.
• Experience using QuickBooks Online, Xero, or similar accounting software.
• Proficiency with Microsoft Office 365, including Outlook, Excel, and Word.

· Excellent verbal and written English communication skills.

· Professional telephone, client service, and interpersonal communication skills.

· Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.

· High level of attention to detail and accuracy.

· Ability to maintain confidentiality and handle sensitive employee and financial information.

· Ability to work independently, work as part of a team, and prioritize multiple deadlines.

Preferred

• Experience working in a public accounting firm or professional services environment.
• Experience with payroll administration and employee benefits management.
• Familiarity with CRA online services.
• Experience with software such as PayEvo, Tax Software, CaseWare, Dext, or similar applications.
• PCP (Payroll Compliance Practitioner) designation, bookkeeping certification, or equivalent training is considered an asset.

Compensation & Benefits

• Competitive salary based on qualifications and experience.
• Employer-sponsored health and wellness benefits.
• Paid vacation.
• Professional and supportive team environment.
• Opportunities for growth and increased responsibility.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Please apply by e-mailing your resume, transcript and cover letter to korcpaca@gmail.com. Please note, only eligible applicants will be contacted for an interview. Thank you.

Pay: $55,000.00-$75,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Work Location: In person