Spectrum Event Medical Services jobs

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The opportunity

As a Customer Services Coordinator, you'll play a key role in creating an exceptional workplace and client experience. Serving as one of the first points of contact for employees, clients, visitors, and vendors, you'll help ensure the office operates efficiently while delivering professional, high-quality service. This role combines customer service, workplace operations, facilities coordination, and event support to create a seamless experience for all stakeholders.

This role is based in our Ottawa office and requires full-time on-site presence, five (5) days per week. The successful candidate will work from the office daily to support workplace operations, client service delivery, meetings, events, and overall employee and visitor experiences.

This job posting relates to an existing vacancy within our organization.

Key Responsibilities

Client Experience & Customer Service

• Serve as a first point of contact for clients, visitors, vendors, and employees, providing a welcoming and professional experience.
• Manage incoming inquiries, and requests, ensuring timely resolution or escalation as required.
• Build and maintain strong relationships with internal teams, service providers, and building management partners.
• Support employee and visitor access processes, including temporary access cards and related tracking systems.

Workplace & Facilities Operations

• Coordinate facility-related requests and work closely with building management and vendors to address operational needs.
• Maintain operational records, financial trackers, and invoice processing documentation.
• Assist with inventory management, workplace supplies, and general office maintenance activities.
• Help ensure office spaces remain functional, organized, and aligned with workplace standards.

Meeting, Event & Hospitality Support

• Coordinate meeting room and event space reservations.
• Ensure meeting and collaboration spaces are prepared and client-ready.
• Support the logistics and execution of meetings, training sessions, hospitality services, and office events.
• Liaise with catering providers, audio-visual teams, Executive Assistants, and other support groups to deliver successful experiences.

Skills and Attributes for Success

• Exceptional customer service and interpersonal skills.
• Strong organization and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and relationship-building skills.
• Proactive problem-solving and a collaborative mindset.
• Proficiency with Microsoft 365 applications and workplace systems.
• Ability to maintain professionalism and confidentiality while supporting a diverse group of stakeholders.

What We Look For

We are looking for a service-oriented professional who enjoys building connections, creating positive workplace experiences, and ensuring operational excellence. The ideal candidate thrives in a collaborative environment, demonstrates initiative, and consistently delivers outstanding support to colleagues, clients, and visitors.

What we offer

At EY, our Total Rewards package supports our commitment to creating a leading people culture built on high-performance teaming, where everyone can achieve their potential and contribute to building a better working world for our people, our clients and our communities. We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. Our Total Rewards package includes comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a vacation policy, firm-paid days, statutory holidays and paid personal days based on province of residence, and a range of programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from engaging colleagues
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that's right for you

EY reports salary ranges in accordance with applicable provincial pay transparency legislation. Individual salaries within the anticipated salary ranges noted below are determined through a wide variety of factors including but not limited to internal equity, education, relevant experience, knowledge, and applicable skill sets.

• Ottawa: $40,000 to $61,200

Inclusiveness at EY

Inclusiveness is at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

Learn about our commitment to Inclusiveness at https://www.ey.com/en_ca/about-us/corporate-responsibility/equity

At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with ethical principles and regulatory requirements.

To all recruitment agencies: EY does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior agreement or request from our hiring team will not be considered. EY is not responsible for any fees related to unsolicited resumes.