Specialty Chemicals jobs in Ontario

Operations & Office Coordinator – Manufacturing

Canoil Canada Ltd.
Location: Georgetown, Ontario
Job Type: Full-time, Permanent
Work Location: On-site

About the Position

Canoil Canada Ltd. is a Canadian manufacturer of industrial lubricants, greases, specialty fluids, and private-label products.

We are looking for a versatile, intelligent and highly organized Operations & Office Coordinator who is comfortable working across several different areas of a manufacturing business.

This is not a traditional office-only position.

The successful candidate will work between the office, manufacturing plant, warehouse and product testing/quality area, depending on the needs of the business.

One day may involve assisting with product testing or checking inventory. Another may involve preparing quality documentation, helping production personnel, supporting logistics or purchasing activities, or completing an operational project.

We are specifically looking for someone who enjoys this type of variety and is comfortable wearing different hats.

Why This Position Is Different

Canoil has been implementing AI, automation and digital systems across the organization.

As repetitive administrative work becomes increasingly automated, we are designing positions around capable people who can think, solve problems, learn quickly and contribute across several functions rather than performing only one narrow task.

This position is an important part of that operating model.

We want someone who can recognize what needs to be done, take ownership of it and move comfortably between different responsibilities.

Responsibilities

The successful candidate will provide support in several areas, including:

Operations and Manufacturing

• Assist production and warehouse personnel with operational tasks when required
• Support product sampling, identification, labeling and documentation
• Assist with inventory checks and material verification
• Help investigate inventory, production or documentation discrepancies
• Support plant organization and operational improvement projects
• Coordinate activities between the office and manufacturing floor

Product Testing and Quality

• Assist with routine lubricant and grease testing
• Prepare and organize product samples
• Record and maintain test results
• Assist with Certificates of Analysis and product documentation
• Maintain laboratory and quality records
• Support quality investigations and corrective actions
• Assist with SDS, specification and technical-document control

Office and Administrative Support

• Support different departments with operational and administrative tasks
• Enter and verify information in company systems
• Prepare spreadsheets, reports and documentation
• Maintain organized digital records
• Assist with customer and supplier documentation requests
• Provide support to logistics and purchasing activities as needed
• Use AI and other digital tools to improve productivity and reduce repetitive work
• Participate in short-term projects and continuous-improvement activities

The Person We Are Looking For

The ideal candidate:

• Is highly organized and able to manage several different responsibilities
• Learns quickly
• Has strong problem-solving ability
• Is comfortable working both independently and as part of a team
• Takes ownership of tasks and follows them through to completion
• Pays close attention to detail
• Is comfortable working in both an office and manufacturing environment
• Is willing to assist wherever there is an operational need
• Does not require every task to fit into a narrow job description
• Communicates professionally with customers, suppliers, truck drivers and employees
• Is comfortable using computers, spreadsheets and modern digital tools
• Is interested in learning how different parts of a manufacturing company operate

Preferred Experience

Experience in any combination of the following would be an asset:

• Manufacturing
• Chemical or lubricant industry
• Laboratory or product testing
• Quality control or quality assurance
• Inventory management
• Production administration
• General operations coordination

Education in chemistry, chemical technology, engineering technology, supply chain, business operations or a related field would be an asset.

However, we place significant value on practical ability, intelligence, adaptability, organization and willingness to learn.

Work Environment

The position requires working in both office and manufacturing environments.

The successful candidate must be comfortable:

• Walking throughout a manufacturing facility
• Working around industrial equipment
• Handling product samples and containers
• Wearing appropriate personal protective equipment
• Moving between office, warehouse, production and testing areas during the workday

What Success Looks Like

A successful Operations & Office Coordinator becomes someone the organization can depend on when:

• A product sample needs testing
• Production requires additional support
• Inventory needs verification
• A quality document needs completion
• A customer requires documentation
• Logistics or purchasing needs temporary support
• An operational problem needs someone to take ownership of it

You are not expected to know every function on your first day.

We are looking for someone with the ability and attitude to learn quickly, become capable across several areas and take increasing responsibility as they develop within the organization.

Job Type: Full-time, Permanent
Work Location: In person

Work Location: In person