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    • Responsible for providing reception services and administrative support for the Department of Athletics.
    • The Athletics Services Coordinator is also responsible…
    • Strong customer service skills and ability to handle special.
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    • Customer service: 2 years (preferred).
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    • You genuinely care about helping others and providing the highest level of customer service.
    • Maintain all paperwork for each file and ensure the proper signatures are collected (work authorizations, certificates of completion).
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    • Customer service: 2 years (preferred).
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    • Receive payment for goods or services.
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    • Secondary (high) school graduation certificate.
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Job Post Details

Athletics Services Coordinator - job post

Red Deer Polytechnic
3.8 out of 5 stars
100 College Boulevard, Red Deer, AB T4N 5H5
$60,645–$70,946 a year - Full-time
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Job details

Pay

  • $60,645–$70,946 a year

Job type

  • Full-time

Location

100 College Boulevard, Red Deer, AB T4N 5H5

Benefits

Pulled from the full job description

  • Dental care
  • Extended health care

Full job description

Position Information

Position Title
Athletics Services Coordinator

Position Summary
The Athletic Services Coordinator plays a critical role in the administration of the department’s athletic eligibility program and student-athlete support services, using effective communication, problem-solving and organizational skills, while exercising discretion and confidentiality. They support club sport programming for Rodeo and Dance. This position is also responsible for preparing employment contract letters and onboarding Athletics staff. The Athletics Services Coordinator is also responsible for providing reception services and administrative support for the Department of Athletics.

Position Responsibilities
Athlete Eligibility & Compliance
  • Maintains athletics eligibility software to collect student athlete personal information, required forms and information for student athlete eligibility as well as team personnel information required for compliance purposes.
  • Communicates with student athletes and coaches to ensure required eligibility information and documents are submitted.
  • Maintains accurate athletic participation and academic status records on student athletes and their programs.
  • Submits, tracks, and communicates with coaches all relevant information needed for eligibility and eligibility compliance for the ACAC, CCAA and CCRA.
  • Completes student athlete transfer forms for review by the Athletics Manager.
  • Ensures team rosters (excel sheet and website) are updated when modifications are made to a program roster.
  • Registers student athletes participating in hockey into the Hockey Alberta data management system.
  • Prepares and submits, after review by Athletics Manager and Registrar, ACAC/CCAA Eligibility Certificates in accordance with ACAC regulations and procedures which includes electronic submission via Conflink.
  • Prepares and submits, after review by Athletics Manager, ACAC/CCAA Academic Awards Nominations.
  • Prepares annual academic performance and recruiting reports for the Athletics Manager.
  • Ensures all athletic eligibility procedures meet POPA standards.
  • Works with Registrar’s Office to improve information flow to support student athlete eligibility work.
  • Point of contact for athletics student athlete software (Univerus) updates, troubleshooting, and runs reports as requested.
  • Coordinates annual review and revisions to Student-Athlete Handbook.


Club Sport Coordination
  • Assists coaches in hosting auditions and tryouts for club sport programs.
  • Organizes venue booking, scheduling, transportation booking, and travel as required, with support of Operations Coordinator.
  • Maintains accurate individual and team historical records, results, rosters, and statistics, and assists coaches in identifying and promoting recognition opportunities.
  • Assists coaches in providing information regarding rules, expectations, and requirements for all participants in club sports.
  • Maintains operating and department budgets, monitors expenses and revenue targets, and provides updates and budget forecasts for club sport programming.
  • Assists coaches in identifying sponsorship opportunities and works with the Athletics Manager and Athletics Sponsorship and Fundraising Officer to realize and service sponsor contracts.
  • Assists coaches with fundraising initiatives for program areas.
  • Updates and maintains all social media platforms for Club Sports.
  • Serve as the primary liaison with the CCRA and support opportunities to host club sport events, subject to approval by the Athletics Manager.

Athletics Department Support
  • Responsible for providing reception services and administrative support for the Department of Athletics.
  • Prepares and distributes contract letters for signature, ensuring accuracy of step and grade calculations for Athletics Game Day staff, Head Coaches and Assistant Coaches.
  • Completes EPAF entries in Banner for employee contracts and liaises with People and Culture Payroll to ensure timeliness and accuracy.
  • Assists with orientation of new staff which includes submitting eRequests, ordering business cards and, if necessary, name tags and guiding them to polytechnic services (i.e. key pick up, parking).
  • Prepares orientation packages for new employees and assists Athletics Manager in onboarding new Athletics staff.
  • Works with Athletics Manager to coordinate registrations for events using Perfect Mind software
  • Coordinates meeting logistics which includes but is not limited to securing meeting space, parking permits, food, transcribing minutes and preparing meeting packages for department meetings.
  • Acts as first point of contact for the department, routing and triaging inquiries. Monitors general Athletics email inbox and main voicemail inbox.
  • Monitors and purchases office supplies, staying within allotted budget.
  • Requests office equipment maintenance when needed.
  • Provides administrative support for special events such as but not limited to the athletic awards night, alumni functions, and ACAC /CCAA championships.
  • Manages department SharePoint(s), create sites and determine structure, manages permissions and access.
  • Documents and updates work processes for the role.
  • Directs students to different RDP resources and provides information on services as needed.

Continuous Growth & Acquisition of New Skills
  • Actively participates in training and professional development activities as they become available.
  • Actively acquires knowledge and skills related to this position.
  • Familiarizes self with policy and procedures in order to meet user needs immediately without misleading or misdirecting clients.
  • Performs other duties as assigned.
  • Provides coverage for other administrative positions within the division.

Required Qualifications
  • Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of university in a related program representing four years of study or equivalent.
  • Minimum 3 years of related experience

Preferred Qualifications
  • Strong communication skills and excellent customer services skills are required.
  • Strong organizational skills and the ability to manage multiple tasks and deadlines.
  • Experience using critical thinking skills under stress.
  • Ability to adapt quickly in a fast-paced workplace with rapidly changing priorities.
  • Ability to manage a diverse workload, prioritize tasks and work independently and collaboratively with other stakeholders.
  • Proficient computer skills in Microsoft Office Suite and other software with an aptitude for learning.
  • Experience working in intercollegiate athletics or sport administration within a post‑secondary setting.
  • Interpersonal/relationship building skills – demonstrated ability to interact with many different people and to provide employees, student athletes, coaches and patrons a positive experience.
  • Experience providing student‑centered services, including advising student‑athletes.
  • Experience with scheduling, facility bookings, and event coordination.
  • Budget tracking, purchasing, and basic financial administration experience.
  • Familiarity with policies, procedures, and institutional governance.
  • Experience with sport governing body regulations and eligibility rules.
  • Knowledge of Safe Sport principles and ethical conduct.

Salary or Hourly?
Salary

Salary
$60,645 to 70,946 Annually

Benefits and Compensation Information
Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.

  • Eligibility to access the above-mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies.

About Red Deer Polytechnic
Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic (RDP) provides more than 100 industry-relevant credit and non-credit programs to approximately 11,000 credit, non-credit and apprenticeship students. With modern teaching and learning spaces, and state-of-the-art research and innovation centres, RDP provides education and applied research opportunities in partnership with industry and communities.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.
Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.

Posting Detail Information

Competition Number
2026-A-076

Employment Type
Permanent Full-Time

Number of Vacancies
1

Desired Start Date
07/02/2026

Position End Date (if term-certain)

FTE
1.0

Hours of Work
Mondays-Fridays, between 8.30 AM to 4.30 PM

Open Date
05/25/2026

Close Date

Open Until Filled
Yes

Note to Applicant
Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.
At RDP, we are committed to a merit-based hiring process, and we believe in an inclusive workplace that is fair, equitable, supportive, welcoming and respectful. We recognize, value, and leverage differences in identities, abilities, background, cultures, skills, experiences, and perspectives. Our practices are guided by the principles of the Alberta Human Rights Act and support the Truth and Reconciliation Commission of Canada’s Calls to Action. If you believe you have the skills and equivalent experience and potential to contribute to this role, we encourage you to apply
Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact Peopleandculture@rdpolytech.ca.

Special Instructions to Applicants

Required Documents
  • Cover Letter
  • Resume
Optional Documents
  • References Names and Contact Information
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