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Job Post Details

Administrative Clerk - Secretary - job post

York Region
4.1 out of 5 stars
Newmarket, ON•Hybrid work
$34.61–$37.61 an hour - Casual
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Job details

Pay

  • $34.61–$37.61 an hour

Job type

  • Casual

Shift and schedule

  • On call

Location

Newmarket, ON•Hybrid work

Benefits

Pulled from the full job description

  • Employee assistance program

Full job description

Status
Casual/On-call
Temporary - Approximate length of assignment, in months
Type of Position
a Replacement
Start Date
Immediate
Salary
Per hour
Salary Grade
$34.61 - $37.61
Department
York Region -> Community & Health Services -> Integrated Business Services
Location
Hybrid work opportunities may apply - CA
IBSB Admin, Fin & ISDPP Newmrk - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)
Job Description (E)

ABOUT US
Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER
Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

  • Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
  • Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
  • Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
  • Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE
Reporting to the Supervisor, Administrative Services is responsible for providing administrative and clerical support to the assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management staff; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and program specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail and electronic media.



WHAT YOU'LL BE DOING

  • Provides support to management staff by preparing charts, forms and spreadsheets; compiles and collates materials.
  • Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
  • Organizes meetings, prepare agendas, take minutes for Branch/Business Unit meetings and meetings with external stakeholders/partners; prepares and distributes minutes to appropriate staff.
  • Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution forwarding coding.
  • Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
  • Investigates irregularities/discrepancies in billings with consultants, contractors and suppliers, as applicable to program/service.
  • Logs daily statistics and prepares reports on service delivery.
  • Compiles statistical and other data to prepare reports and documents related to services provided.
  • Responds to inquiries or requests for information from other employees, Departments and the public.
  • Answers incoming calls (Helpdesk) from Regional staff requiring service including emergency situations; utilizes specialized software to log information/work orders in accordance with program/service.
    • Performs other duties as assigned, in accordance with Branch and Department objectives.

WHAT WE'RE LOOKING FOR

  • Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
  • Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment.
  • Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation.
  • Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
  • Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.
Council Approval Date
Scheduled Weekly Hours
3.5 - Varied/ As Required
Scheduled Shifts
Operational Hours
Close Date
July 27, 2026
# of Hires Needed
1
Union
CUPE Local 4900

Please apply online by 5:00PM EST of the closing date indicated above.

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.

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