Side jobs in Victoria, BC

Office Administrator / Bookkeeper

Full-Time | 1-Year Maternity Leave Position | Monday–Friday

We are looking for a reliable, organized, and experienced Office Administrator / Bookkeeper to join our team for a 1-year maternity leave position.

This is a full-time, in-office position with the possibility of becoming a permanent full-time position for the right candidate.

The ideal candidate is someone who enjoys a variety of responsibilities, takes pride in their work, has excellent attention to detail, and is comfortable working independently in a small office environment.

Position Details

• Start Date: November
• Hours: Monday to Friday, 7:30 AM – 3:30 PM
• Employment Type: Full-time, 1-year maternity leave position
• Location: In-office
• Starting Wage: $28.00/hour, negotiable based on experience and knowledge
• Benefits: Extended health benefits after probationary period
• Vacation: 2 Weeks
• Potential: Opportunity for permanent full-time employment following the maternity leave position

Responsibilities

Bookkeeping & Accounting

• Manage Accounts Receivable and Accounts Payable
• Prepare, process, and enter invoices
• Receive and record payments
• Follow up on outstanding and past-due accounts
• Process government remittances
• Maintain accurate financial records
• Perform account reconciliations
• Assist with month-end bookkeeping procedures
• Maintain organized financial files and documentation
• Perform day-to-day bookkeeping using QuickBooks

Office Administration & Customer Service

• Answer incoming phone calls and take service calls and messages
• Provide professional and friendly customer service to customers and vendors
• Dispatch service calls and coordinate technician schedules
• Use Service Fusion, our dispatching and field-service management software
• Respond to emails and general office correspondence
• Prepare documents, reports, and spreadsheets
• Maintain accurate customer and supplier records
• Receive and organize shipments
• Order materials and office supplies when required
• Monitor office supplies and assist with keeping the office running efficiently
• Maintain a clean, organized, and professional office environment
• Assist with other administrative duties as required

Required Skills & Experience

• 2+ years of bookkeeping and/or office administration experience preferred
• Strong QuickBooks knowledge and experience is a must
• Experience with Accounts Payable and Accounts Receivable
• Experience processing government remittances
• Strong working knowledge of Microsoft Office 365
• Proficient in Microsoft Word and Excel
• Comfortable using email and other office technology
• Strong data-entry and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Ability to learn new software and systems quickly
• Previous dispatching or service-industry experience is an asset
• Experience with Service Fusion is an asset

The Successful Candidate

We are looking for someone who is:

• Reliable, dependable, and punctual
• Extremely organized and detail-oriented
• Able to multitask and manage competing priorities
• Comfortable working under pressure and meeting deadlines
• Able to work independently with minimal supervision
• Comfortable working alone in a small office environment
• Professional, friendly, and approachable
• A strong communicator with excellent customer service skills
• Flexible and willing to take on a variety of responsibilities
• Proactive and able to recognize what needs to be done
• Trustworthy and able to maintain confidentiality when handling financial and company information
• A team player who is willing to help wherever needed

· Committed to maintaining attention to detail and accuracy in all administrative and financial tasks.

If you are an experienced bookkeeper/administrator who enjoys variety, takes pride in being organized, and can confidently manage both the financial and administrative side of a busy office, we would love to hear from you!

Please send your resume and cover letter outlining your relevant experience and why you feel you would be a great fit for this position.

Pay: From $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Work Location: In person