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    • ATS* is the industry leader in using technology to revolutionize engineering and design processes.
    • This is a role for a "force multiplier" who operates with a…
    • We are looking for a highly organized and dependable Operations Assistant / Executive Assistant to support the day-to-day administrative and operational…
    • The Executive Assistant will play a key role in supporting the Owner/ Executive Director and ensuring the smooth functioning of the office.
    • As Executive Assistant to the Country President, you will play a critical role in enabling effective leadership, decision-making, and operational excellence…
    • As a proactive and solutions-oriented professional with strong organizational and multitasking abilities, the Executive Assistant provides high-level…
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    • Residential Development in the GTA and Southwestern Ontario.
    • Automotive Components & Infrastructure Equipment design, engineering, and manufacturing.
    • Previous experience as a secretary, administrative assistant, executive assistant, or related role preferred.
    • Manage day-to-day administrative tasks.
    • Book appointments, register new clients, process and arrange internal and external referrals, prepare eFax, and scan medical records.
    • This position facilitates the approval and onboarding process as well as Ministry reporting, regarding adult individuals who have intellectual and developmental…
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    • Osborne Recruitment is delighted to partner with our real estate client in the search for an…
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    • We are seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant with…
    • Our client in Essex, Ontario is looking for a Part-time Administrative Assistant/Reception with some basic knowledge of Human Resources to work 3 days per week…
    • Collaborate and co-ordinate with the various departments within Onyx-Fire (Estimating, Operations & Service) is required to ensure detailed and accurate support…
    • We may use artificial intelligence (AI) tools to support certain parts of the hiring process, such as reviewing applications, analyzing resumes, evaluating…
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Job Post Details

Allied Technical Solutions Inc. logo

Executive Assistant to the CEO - job post

Allied Technical Solutions Inc.
2.6 out of 5 stars
885 Milner Avenue, Scarborough, ON M1B 5V8
$65,000–$85,000 a year - Permanent

Job details

Pay

  • $65,000–$85,000 a year

Job type

  • Permanent

Location

885 Milner Avenue, Scarborough, ON M1B 5V8

Benefits

Pulled from the full job description

  • Vision care
  • On-site parking

Full job description

Who We Are

ATS is the industry leader in using technology to revolutionize engineering and design processes. We create tools to help engineers and architects integrate complex systems quickly and accurately for North America’s most exciting building projects.

At ATS, we are dynamic, industrious, innovative, and collaborative. We are deeply committed to providing our clients with exceptional service and are recognized for our technical expertise. Our thriving and motivated culture is the heartbeat of our organization.

  • Website: www.atssoftware.com
  • Our Story (Video): Watch our promotional video here

Role Overview

Due to our continued growth, we are introducing this new position to the leadership team. We are seeking a seasoned Executive Assistant to serve as a strategic partner to our CEO. This is a role for a "force multiplier" who operates with a project management mindset.

You won’t just be managing a calendar; you will be the CEO’s primary proxy in the boardroom, capturing the technical and strategic nuances of our most important meetings and ensuring that the leadership team stays aligned and accountable to deliverables.

Key Responsibilities

  • Executive Meeting Mastery: Attend all high-level leadership and stakeholder meetings. You will be responsible for expert-level note-taking, distilling complex discussions into clear, professional summaries and actionable minutes.
  • Project Management & Accountability: Track all deliverables assigned to the leadership team. You are the "follow-up engine" who ensures action items move from the meeting room to completion.
  • Operational Excellence: Proactively manage the CEO's office, anticipating needs, managing complex scheduling, and ensuring the CEO is fully briefed for every engagement.
  • Leadership Liaison: Act as a bridge between the CEO and the leadership team, checking in on project statuses and removing roadblocks to keep company-wide initiatives on schedule.

Qualifications & Requirements

  • Experience: Minimum 7+ years of experience supporting C-Suite executives.
  • Work Environment: This is a 100% in-office position.
  • Note-Taking Excellence: Proven ability to capture technical and strategic nuances in real-time.
  • PM Mindset: Experience using project management methodologies to track deliverables and hold senior stakeholders accountable to deadlines.
  • Professionalism: Exceptional emotional intelligence and the ability to handle highly confidential information with absolute integrity.

Your Life and Career at ATS

We believe diverse and inclusive organizations create inventive and open-minded environments. To ensure you have a rewarding and enjoyable experience, we offer:

  • Competitive Salary & Career Advancement: As this is a new position, you have the opportunity to truly shape the role.
  • Full Benefits: Comprehensive package for eligible full-time employees (Medical, Vision, and Dental).
  • Work-Life Balance: A culture that promotes a healthy and fulfilling lifestyle.
  • Office Perks: Free parking, gym facilities, and a fun breakroom featuring Foosball, Ping Pong, and a basketball net.
  • Community: Epic year-round employee events!

TO APPLY

Please submit your resume and salary expectations. NO PHONE CALLS PLEASE.

ATS is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $65,000.00-$85,000.00 per year

Benefits:

  • On-site parking

Application question(s):

  • What are your salary expectations?

Work Location: In person

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