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Secretary jobs in Montréal, QC

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    • You’ll manage the CEO’s time, communications and priorities so they can focus on running the business.
    • This role suits someone who is organized, discreet,…
    • The company provides on-site refuelling, bulk fuel delivery, DEF supply, tank management, and premium lubricants to help clients improve efficiency, manage…
    • The ideal candidate will provide administrative support within a busy medical office, ensuring smooth daily operations.
    • A leading financial advisory team at Diligence Wealth Management, part of Manulife Wealth, is seeking an exceptional Senior Administrative Assistant to…
    • Perform a variety of administrative and clerical activities.
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    • Assist in the proposal process as required, working with the proposal team and proposal coordinator.
    • You will have an opportunity to request an adjustment or…
    • You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process.
    • You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process.
    • Knowledge of Spanish is an asset.
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    • Reporting to the Chief of Staff, the Executive Assistant provides high-level, confidential administrative support and acts as the key link between the President…
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    • Support partners in achieving operational goals and implementing objectives;
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Job Post Details

Executive Assistant
Vantage Logistics Services, Inc.
·
3.3
9500 Avenue Ryan, Dorval, QC H9P 3A1
From $45,400 a year
Permanent, Full-time
Apply now

Job details

From $45,400 a year
Permanent, Full-time
9500 Avenue Ryan, Dorval, QC H9P 3A1

Full job description

Executive Assistant to the CEO

About the role
We’re looking for an Executive Assistant to work directly with our CEO. You’ll manage the CEO’s time, communications and priorities so they can focus on running the business. This role suits someone who is organized, discreet, thinks ahead and is comfortable handling confidential information.

Responsibilities

  • Manage the CEO’s calendar in Google Calendar, schedule meetings and resolve conflicts
  • Monitor and triage the CEO’s inbox in Gmail, draft replies and follow up on action items
  • Prepare agendas, briefing notes and documents for meetings, and track follow-ups afterward
  • Coordinate travel, including flights, hotels and detailed itineraries
  • Organize and maintain files in Google Drive, and draft documents, presentations and reports in Google Docs, Sheets and Slides
  • Process expense reports and help with bookkeeping in QuickBooks
  • Act as a point of contact between the CEO, internal teams, clients and partners
  • Handle confidential information with discretion
  • Support special projects and events as needed

Requirements

  • 3+ years of experience as an executive or administrative assistant, ideally supporting a senior leader
  • Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
  • Experience with QuickBooks
  • Excellent organizational and time-management skills; able to juggle shifting priorities
  • Clear, professional written and verbal communication in English and French
  • Strong judgment, discretion and a proactive approach

Nice to have

  • Experience in the transportation and logistics industry

Pay: From $45,400.00 per year

Work Location: In person

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