Secretary jobs in Hamilton, ON

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for maintaining efficient workflows, this opportunity is perfect for you. Your energetic approach and attention to detail will help us deliver outstanding service and keep our office running seamlessly.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records.
• Handle clerical responsibilities such as filing, proofreading documents, and organizing office supplies to ensure a tidy and efficient workspace.
• Support bookkeeping activities by processing invoices, tracking expenses, and maintaining financial records with precision.
• Assist with appointment scheduling, calendar management, and coordinating meetings for staff members.
• Provide customer support by responding promptly to inquiries via phone or email while practicing professional phone etiquette.
• Maintain confidentiality of sensitive information and ensure all administrative procedures adhere to company policies.

Requirements

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Experience with QuickBooks or similar accounting software is highly desirable.
• Excellent typing speed, data entry skills, and ability to proofread documents accurately.
• Strong communication skills with a friendly demeanor suitable for front desk responsibilities and customer interactions.
• Familiarity with multi-line phone systems and phone etiquette standards.
• Previous clerical or administrative experience in a medical or dental office setting is a plus.
• Knowledge of filing systems, medical office procedures, bookkeeping practices, and customer service best practices is preferred.

Join us to be part of an energetic team dedicated to delivering exceptional support while advancing your career in a vibrant office environment!

Pay: $19.75-$30.97 per hour

Work Location: In person