Secretary jobs in Alberta

One of our Government clients is looking for a Senior Admin Assistant – Government

Length: 8 months Contract (approx..), with possibility extensions

Location: Edmonton, AB – Onsite

Working Hours: 08:15 – 16:30 Alberta time, Monday through Friday excluding holidays observed by the province

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DESCRIPTION:

Provide administrative support for contract and grant activities, including preparing and tracking agreements, supporting procurement processes, maintaining accurate records and reports, and ensuring compliance with policies and procedures. The role responds to stakeholder inquiries, coordinates documentation and approvals, supports invoicing and general office operations, and contributes to team initiatives.

DUTIES AND RESPONSIBILITIES:

Duties will include the following but are not limited to:

• Prepare, review, and track contracts, agreements, and related documentation
• Support procurement activities
• Maintain accurate financial, statistical, and administrative records and reports
• Record tracking in Excel
• Proof and format word documents
• Coordinate approvals, signatures, and document control processes
• Respond to inquiries from internal teams and external stakeholders
• Monitor deadlines and maintain tracking systems for contracts and deliverables
• Support invoicing, accounts receivable, reporting, and compliance with policies and procedures
• Organize and maintain electronic and paper filing systems
• Provide general administrative and office support, including meeting coordination
• Assist with team projects and continuous improvement initiatives
• Copy, scan, fax, file and perform records management of physical and digital documents
• Take meeting minutes.

MUST HAVES:

• Strong meeting support skills (agenda prep, minute-taking, follow-ups)
• Experience proofing and formatting word documents in a work setting.
• Experience with paper and electronic filing system (Prolaw or similar)
• Experience with printer, copy and scan machines.
• Experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant, efficient features.
• Experience using basic Excel skills in a work setting
• Relevant experience in a role similar to this. Experience must be applicable to this role.

KEY SKILLS:

• Strong attention to detail and accuracy will support your ability to prepare correspondence and a wide range of documents.
• Exceptional relationship building skills will enable you to provide effective customer service to internal and external stakeholders.
• Your drive for excellence and results will make you a valuable contributor in any administrative environment.
• Additionally, strong communication skills, whether interacting in person, by phone, virtually, or through written formats such as email and letters, will enhance your effectiveness in these roles.
• Organizational and prioritization abilities are key to meeting deadlines and producing high quality work.
• Ability to manage competing deadlines, proficiency in Microsoft 365 and data systems.
• Duties of the Contract and Grant Co-ordinator include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities.

Mandatory Training Courses:

Once hired the Candidate will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act, Security/Cybersecurity, Information Management, and Respect in the Workplace. There may also be other mandatory and/or optional training.

Anticipated Interviews dates

• Interviews are estimated to start on July 6-9. This is an estimate only.

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URGENT: Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address.

The recruiter in charge of this role is Len Pierre

If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.

Please note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!

Please note: Adherence to our end client’s vaccination policy is a requirement.

Please visit the TEAMRECRUITER website to review other CAREER OPPORTUNITIES!

Job Types: Full-time, Fixed term contract
Contract length: 8 months

Pay: $43.66-$47.15 per hour

Work Location: In person