Secretary jobs in Alberta

Job Description :Our client is seeking a detail-oriented and organized Junior Administrative Assistant to provide administrative and operational support to program staff and management in Calgary and Edmonton!

Must Have Primary Skills :

1 year of customer service and/or retail sales experience.
1 year of experience working in a fast-paced environment, demonstrating the ability to problem-solve and troubleshoot while working both independently and collaboratively within a team.
1 year of experience in a role requiring strong analytical skills, with exceptional attention to detail and accuracy.
1 year of hands-on experience working in a complex environment requiring effective prioritization of multiple tasks, deadlines, and deliverables.
Strong organizational and time-management skills.
Excellent attention to detail and commitment to accuracy.
Strong written and verbal English communication skills.
Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
Experience using electronic document management systems is an asset.
Ability to work independently while contributing effectively within a collaborative team environment.
Professional, dependable, and customer-focused approach.

Nice To Have Secondary Skills :

1 year of experience in records and document management, with a strong understanding of the records lifecycle for both physical and electronic records within information management systems.
1 year of experience working within a Government environment or an organization of similar size and complexity.
1 year of experience supporting projects spanning multiple technical environments.
1 year of experience performing administrative and office support duties.
This is a hybrid contract opportunity available to candidates located in Calgary or Edmonton, Alberta.
The contract runs from September 1, 2026, through March 31, 2027.
Employees may be required to work onsite up to three or four days per week, depending on the assigned schedule and team rotation.

Proven Experience In :
Key Responsibilities

Provide general administrative support to program staff and management.
Receive, sort, distribute, and process incoming and outgoing mail and correspondence.
Scan, file, process, and route documents to the appropriate staff members, teams, and mailboxes.
Maintain accurate records and ensure documents are stored and filed according to established procedures.
Review, track, organize, and prepare documents for management approval and signature.
Perform data entry and maintain information within electronic document management systems.
Monitor and maintain office supplies, forms, envelopes, and other administrative resources.
Coordinate and distribute inter-office mail, courier packages, and other correspondence.
Respond to routine inquiries and direct requests to the appropriate department or individual.
Support administrative processes related to program applications, verification activities, and client documentation.
Ensure confidential, personal, and sensitive information is handled securely and appropriately.
Assist with special projects and complete other administrative duties as assigned.