Royal Lepage Realty jobs

Company: representatives

About the Opportunity

A successful and highly active Broker of Record withRoyal LePage Terrequity Confidence Realty. is seeking an experienced Real Estate Administrator to provide support to both the Agent and their clients.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple transactions simultaneously, and takes pride in delivering outstanding client service. The successful candidate will become a key part of Confidence Realty's business, ensuring transactions, listings, and client communications are handled accurately and efficiently.

Key Responsibilities

• Manage day-to-day administrative operations for a busy Real Estate Agents.
• Serve as a point of contact for clients, lawyers, mortgage professionals, and other industry partners.
• Prepare and process Agreements of Purchase and Sale, amendments, waivers, notices, and related transaction documents.
• Coordinate listings from launch through sale, including MLS entry, BrokerBay scheduling, and documentation management.
• Upload listing photos, update listing information, process price changes, extensions, and status updates.
• Schedule appointments, showings, inspections, and client meetings.
• Maintain transaction files and ensure compliance with brokerage and regulatory requirements.
• Prepare marketing materials, feature sheets, open house documentation, and client correspondence.
• Assist with reporting, database management, and other administrative projects as required.

Qualifications

• Minimum 2 years of Real Estate Administration experience.
• Strong knowledge of Ontario real estate transactions and documentation.
• Experience with MLS systems, BrokerBay, REALM, and SkySlope.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Strong customer service skills and professional demeanor.
• Proficiency with Microsoft Office, Outlook, and cloud-based systems.
• Ability to work independently with minimal supervision.

What We're Looking For

The ideal candidate is proactive, dependable, and solutions-oriented. You anticipate needs, stay organized under pressure, and are committed to providing a seamless experience for clients throughout the buying and selling process.

Position Details

• Part-Time Permanent -Monday, Wednesday and Friday Afternoons, Saturdays and occasional evening hours.
• Only those selected for an interview will be contacted.

Pay: $20.00 per hour

Application question(s):

• Which of the following systems have you used in a Real Estate Administration role? (Select all that apply)

BrokerBay
REALM
SkySlope
MLS
Lone Wolf/Transaction Desk
None of the above

• Have you independently prepared and processed Agreements of Purchase and Sale, Amendments, and Waivers?

Yes, regularly
Yes, occasionally
No

• What would your previous supervisor say about you?

Education:

• Secondary School (required)

Experience:

• Real Estate administration: 2 years (required)

Language:

• Farsi (required)

Work Location: In person