Receptionist Part Time jobs in Ottawa, ON

Overview

We are seeking a dynamic and friendly Receptionist to join our team and serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, handle incoming calls, and provide exceptional customer support to visitors and clients. Your enthusiasm, organizational skills, and attention to detail will help create a positive first impression and ensure smooth daily operations. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team environment.

Responsibilities

• Greet visitors warmly and direct them appropriately, ensuring a professional and courteous experience.
• Manage multi-line phone systems, screen calls, take messages, and transfer calls efficiently.
• Handle all front desk duties including checking in visitors, scheduling appointments, and maintaining visitor logs.
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and other office software.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
• Support administrative functions such as photocopying, faxing, proofreading correspondence, and managing office supplies.
• Assist with basic bookkeeping tasks using QuickBooks or similar accounting software when needed.
• Provide excellent customer service by addressing inquiries promptly and professionally via phone or in person.
• Support medical or dental office operations by managing patient records, appointment scheduling, and billing processes when applicable.

Requirements

• Proven clerical experience with strong organizational skills in an office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and general computer skills, Abel Dent (Dental software)
• Experience with multi-line phone systems and phone etiquette is essential.
• Excellent data entry skills with high accuracy; typing speed preferred.
• Prior experience in customer service or front desk roles; medical or dental office experience is a plus.
• Knowledge of QuickBooks or bookkeeping software is advantageous but not required.
• Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
• Attention to detail for proofreading documents and maintaining accurate records.
• Ability to handle confidential information discreetly while providing outstanding customer support.

Join us as a Receptionist to be the friendly face that keeps our operations running smoothly! Your positive attitude and professional approach will help foster a welcoming environment for everyone who walks through our doors.

Pay: $17.60-$21.00 per hour

Work Location: In person