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Real Estate Photography jobs in Greater Toronto Area, ON

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Real Estate Sales Assistant
Toronto, ON M4G 3A6
$50,000–$60,000 a year
Permanent, Full-time

Job details

$50,000–$60,000 a year
Paid time off, Vision care, Dental care, Store discount, Extended health care, Company events, On-site parking
Permanent, Full-time
Toronto, ON M4G 3A6

Full job description

Company Overview

At Heaps Estrin, we pride ourselves on being more than just a real estate team; we are innovators driving change and elevating the real estate experience for our clients. With a relentless focus on excellence, we empower our team to achieve outstanding results while ensuring operational efficiency that drives our success.

Summary

As a Dedicated Sales Assistant (DSA), you will work directly with our Top Producing Agents, providing full-spectrum operational and client support throughout every phase of the real estate process. This is a client-facing, detail-driven, and proactive role, ideal for a licensed Real Estate Agent who thrives in a high-performance environment and takes pride in delivering polished, seamless results.

Responsibilities

Pre-Listing and Preparation

  • Coordinate all aspects of listing readiness - vendor scheduling, staging, photography, and home preparation.
  • Prepare and update listing materials, CMAs, and MLS data sheets.
  • Manage all documentation (listing agreements, disclosures, clauses) with accuracy and attention to compliance.
  • Liaise with clients, agents, and internal departments to ensure every property launches smoothly and on schedule.
  • Secure vendors, obtain quotes, and oversee budget tracking and invoicing.
  • Ensure each listing is fully styled, photo-ready, and presented to the highest Heaps Estrin standard.

While the Listing Is Live

  • Manage property showings, open houses, and client communication.
  • Prepare brochures, feature sheets, and marketing materials.
  • Coordinate agent and public open houses, ensuring professional execution.
  • Maintain real-time updates in CRM systems (Follow Up Boss, BrokerBay, SISU).
  • Support social media and marketing efforts — “Coming Soon,” “Just Listed,” and “Sold” content creation.
  • Ensure all listing details on MLS and marketing channels remain current and accurate.

Post-Sale and Closing

  • Oversee condition fulfillment, lawyer coordination, and client communications leading to closing.
  • Arrange de-staging, vendor pickups, and final walkthroughs.
  • Manage deposit logistics, compliance documentation (RECO, FINTRAC), and closing gifts.
  • Ensure a smooth and memorable client experience through to completion.

Buyer and Lease Support (As Needed)

  • Schedule and attend buyer or lease showings.
  • Draft offers, lease agreements, and supporting documentation.
  • Liaise with cooperating agents, lawyers, and mortgage professionals to facilitate transactions.
  • Maintain consistent communication and follow-up with leads and clients.

General Support

  • Maintain up-to-date CRM records and client information.
  • Draft and edit professional correspondence and client communications.
  • Attend team events, open houses, and client functions as needed.
  • Collaborate across internal departments to streamline processes and ensure excellence.

Skills and Attributes

  • Exceptionally organized and detail-oriented
  • A proactive problem solver who thrives in fast-paced environments.
  • Strong communicator who builds trust and rapport with ease
  • Tech-savvy, with experience using BrokerBay, FollowUp Boss, Authentisign, MLS, SISU and related tools
  • Thrives under pressure and manages multiple priorities efficiently
  • A true team player who embodies professionalism and a commitment to service excellence

Experience and Qualifications

  • Licensed Real Estate Agent in Ontario (required)
  • Familiarity with Toronto's real estate market
  • A valid driver’s license and access to reliable transportation
  • Fluency in English

Call-To-Action

If you’re a licensed Realtor who thrives on precision, collaboration, and client care, we'd love to meet you. Apply today with your resume and a short cover letter outlining why you’d be an exceptional fit for the DSA role.

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Store discount
  • Vision care

Work Location: In person

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