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Psychologist Receptionist jobs

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    • You will be responsible for ensuring all operations of the clinic are running smoothly in the background.
    • Experience with Intake of therapy clients.
    • Medical Office Assistant (MOA) / Clinical Administrative Assistant (Part-Time)*.
    • This position is ideal for an experienced MOA, but we also welcome applications…
    • Replacement of a regular position.
    • Anticipated Duration in Months (for contracts and temporary assignments):
    • Under the supervision of the Supervisor, Operations…
    • Prior experience as a dental receptionist or in medical office administration is a plus.
    • The ideal candidate will serve as the first point of contact for…
    • Position Type:* Permanent Full-Time.
    • This role is ideal for someone who enjoys meaningful client interaction, thrives in a fast-paced environment, and takes…
    • Shifts will be daily with flexible hours: Must be available weekdays, evenings and weekends. *.
    • This role will report to clinic manager and director.
  • View similar jobs with this employer
    • This will be achieved by creating a warm and inviting clinic environment, supporting clients with questions, and anticipating challenges with a solutions-…
    • We are seeking a professional and organized client coordinator and intake staff to join our team.
    • The ideal candidate will serve as the first point of contact…
    • A large, fully-furnished office, with large windows and white noise built into the ceilings, for added privacy.
    • Flexibility around your scheduling needs.
    • This role reports to the Operations and Care Manager.
    • You have a passion for helping others, as you will be communicating directly with our clients and will…
    • You will play a central role in supporting both clients and clinicians, ensuring smooth operations, and contributing to a growing virtual clinic.
    • Full-time receptionist staff - 13 hours a day.
    • Applicants MUST be Registered or Provisional Psychologists in Alberta.
    • Less Time Running a Practice.
    • Appointment scheduling and client communication.
    • Our clinicians value collaboration, evidence-informed care, and a whole-person…
    • A Doctoral level degree in Psychology and are currently registered, or eligible for registration with the College of Psychologists of Ontario.
    • Our patients with ICBC cases and some with insurances are looking for a counsellor who can help them recover from psychological/emotional difficulties.
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Job Post Details

Part-time receptionist - job post

Life in Harmony at Vaughan Counselling Centre
Woodbridge, ON
From $22 an hour - Part-time

Job details

Pay

  • From $22 an hour

Job type

  • Part-time

Location

Woodbridge, ON

Full job description

Part-Time Casual Receptionist Job Posting

Our counselling clinic in Woodbridge is in search of a receptionist to join our team. If you are looking for a satisfying career, in a friendly and welcoming environment, then we may be the right fit for you! We are looking for someone who is mature, friendly, sharp, energetic and very well organized. You will be responsible for ensuring all operations of the clinic are running smoothly in the background. You should be enthusiastic, reliable, punctual, organized, have great time management skills, and actually enjoy multi-tasking.

Must haves:

-Very well organized

- Attention to details

-Quick learner

-Experience with Intake of therapy clients

-Assertive

-Ability to work in a fast paced environment

-computer Savvy

-Working knowledge of excel

Job duties and responsibilities:

-Manage all the operations of front desk, including answering phones, scheduling appointments, taking payments, invoicing, greeting clients and addressing administrative concerns.

-Manage clinician’s room booking schedules

-Manage and upkeep of the clinic

- Overlook the opening and closing procedures of the clinic

-Take payments from clients

-Ensure maximum client satisfaction through a high quality service approach

- Have a very good knowledge of the central electronic booking and invoice generating system

-Prepare paper and electronic charts and files for new and repeated patients in the most confidential manner

-Have an understanding of the confidentiality and ethical policies that pertains to Social Workers, Psychotherapists, and Psychologist and ensure the operation of the clinic is in accordance with those guidelines.

-Confirm client appointments and follow ups

-Manage all administrative filing

-Answer phones and do client intake in a professional manner

-Maintain clinic cleanliness and neat appearance

-Scan, Fax and photocopy documents as needed

Hours

16-24 hours per week (may gradually build up depending on need)

Salary

-Starting at $22/hour (opportunity for growth based on yearly reviews)

Closing Date

-May 17th, 2026 at 11:59 pm

Please note, only shortlisted candidates will be contacted. No phone calls please.

www.lifeinharmony.ca

Job Type: Part-time

Pay: From $22.00 per hour

Work Location: In person

Application deadline: 2026-05-17
Expected start date: 2026-07-15

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