Proposal Coordinator jobs

This is NOT a bargaining unit position.

All applications are reviewed by our hiring team. We do not use AI in the screening or selection process.

We advise all applicants with work permits that obtaining employment with Polycultural will not guarantee the approval of any application for Permanent Resident status and emphasize that Polycultural’s positions do not currently qualify under the government’s Ontario Immigrant Nominee Program (OINP) or Labour Market Impact Assessment (LMIA) initiatives.

About Polycultural

Be a part of Polycultural Immigrant and Community services! Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting-pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.

Scope

The Fund Development Coordinator is responsible for identifying funding opportunities and developing compelling proposals that advance the organization's mission and strategic goals. This role requires close collaboration with internal teams and external stakeholders to design projects that are responsive to community needs and priorities. The ideal candidate is a strategic and analytical thinker with strong proposal-writing, data analysis, project management, and relationship-building skills.

Responsibilities

• Identify and evaluate potential partnership and funding opportunities with community organizations, corporations, foundations, and government agencies
• Develop and draft partnership agreements that reflect mutual benefits and align with the organization’s values and objectives
• Conduct comprehensive research and needs assessments to inform program development and measure community impact
• Prepare detailed and accurate reports on agency programs for funders, stakeholders, and public distribution
• Research, identify, and secure funding opportunities through grants, sponsorships, and collaborative initiatives
• Develop compelling grant proposals, progress reports, and funder documentation in line with reporting requirements and timelines
• Foster a collaborative, inclusive, and goal-driven work environment across program teams
• Maintain organized administrative systems and processes to support reporting, evaluation, and compliance
• Perform other duties as assigned

Competencies

Planning & Organizing/Time Management

Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity.

Technical Expertise

Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively.

Professionalism

Thinks carefully about the likely effects on others of one's words, actions, appearance, and mode of behavior. Selects the words or actions most likely to have the desired effect on the individual or group in question.

Self-Management

The ability to manage your own actions effectively and responsibly, well-being and time to achieve organizational goals, self-improvement, and personal growth. To maintain an effective work/life balance in response to a stressful, challenging, and dynamic work environment.

Drive for Results

Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence. Shows a passion for improving the delivery of services with a commitment to continuous improvement.

Communications

Uses a variety of communication styles and strategies to foster open communications, the exchange of information, and discussion on an ongoing basis.

Organizational Understanding

Understands agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one's own group with those of the broader organization.

Qualifications

• University degree in Public Administration, Non-Profit Management, Social Work, Management, Psychology, Adult Education, or Counselling, or the equivalent combination of education and work experience
• Minimum of 2 years of experience in grant writing, partnership development, project management, or a related role
• Strong project management skills with the ability to handle multiple projects simultaneously
• Excellent interpersonal and communication skills, both written and verbal
• Demonstrated ability to think strategically and work collaboratively
• Experience in fundraising is a plus
• Proficiency in Microsoft Office Suite and familiarity with project management software
• Passion for the organization’s mission and a commitment to community development
• Knowledge of settlement and resettlement programs is an asset

Other requirements

• A satisfactory Vulnerable Sector Police Check (completed when offer is made)

Important Notice to Job Applicants

We strongly advise all applicants to apply for positions only through official and verified channels. Please ensure you are using legitimate links—either from our official website or trusted job platforms. Avoid third-party links or unsolicited messages and never share personal or financial information outside of secure, authorized application portals.

Polycultural reserves the right to post internally and externally.

In support of persons with disabilities, Polycultural asks job applicants with disabilities who require accommodation in the recruitment and selection process, to please advise Human Resources, if contacted for an interview/testing, so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards). If you require assistance in sending your resume due to a disability, please contact Human Resources directly.

We thank everyone for their interest in Polycultural; however, only those selected for an interview will be contacted.

Polycultural Immigrant & Community Services hires based on merit and is committed to employment equity.

No phone calls please.

Pay: $30.00 per hour

Expected hours: 21.0 per week

Benefits:

• On-site parking

Work Location: In person