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    • 3-5 years of experience in the property management industry.
    • The Property Administrator will be responsible for supporting the management team in the daily…
    • Contact the property manager for major repairs.
    • Oversee all maintenance workers working at managed property.
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    • Cleaning common areas of property (hallways, stairs, elevators).
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    • ICM Property Services Inc. is a full-service property management firm, offering services to third-party clients and internal investment funds.
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    • Must be fluent in English.
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    • Organizing tenant and property files.
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Job Post Details

Property Administrator - Property Management (PART-TIME) - job post

Confidential
Vaughan, ON
$50,000–$60,000 a year - Full-time
Responded to 75% or more applications in the past 30 days, typically within 3 days.

Job details

Pay

  • $50,000–$60,000 a year

Job type

  • Full-time

Location

Vaughan, ON

Benefits

Pulled from the full job description

  • Tuition reimbursement
  • Paid time off
  • Dental care
  • Life insurance
  • Employee assistance program
  • Disability insurance
  • RRSP match

Full job description

An active Property Management company is looking for a Property Administrator to provide support for their office located in Vaughan. The Property Administrator will be responsible for supporting the management team in the daily operations of the residential property through interactions with tenants, contractors, vendors, employees and the public.

Role & Responsibilities

  • Provides administrative and direct support to the Property Manager with electronic dictation correspondence, report and documents including financial reports; proof-reads, obtains signatures, copies and distributes all typed materials.
  • Composes and types routine correspondence to residents/owners, tenants as required.
  • Maintains a complete Owner's and Tenants File and updates changes as necessary.
  • Maintains a filing system for correspondence and invoices; maintains a record keeping system for payments and income for the Corporation.
  • Issues work/purchase orders, liaises with contractors and suppliers to arrange work or supplies; expedites as necessary and follows up at the direction of the Property Manager.
  • Prepares monthly reports and may prepare cheque requisitions for balance of funds to clients as directed by the Property Manager.
  • Reconciles accounts by reviewing owner history and arranges collection or refunds as appropriate and advises owner of status of account.
  • Prepares purchase orders for approval by Manager and orders all necessary supplies for office.
  • Receives and processes invoices for payments upon approval of Property Manager.
  • Matches work and purchase orders to invoices and checks quantities, prices duplication, etc. and submits to the Property Manager for approval.
  • Prepares and issues Status Certificates for execution by an officer of the Corporation.
  • Receives messages from residents, owners. tenants and notifies Property Manager; and responds promptly as well as appropriately to urgent problems in the absence of the Property Manager; follows up as necessary to ensure that repairs/services have been completed or resolved satisfactorily
  • Receives and processes monthly common charge payments.
  • Follows up on arrears and prepares reminder letters; prepares on-going aged monthly arrears report.
  • Prepares and distributes invoices for tenant charges as per in-unit maintenance policy; follows up to ensure payment and processes entries.
  • Prepares notice of lien and upon approval of Property Manager, forwards the approved notice to solicitors and requests discharge to be filed when payment is received.
  • Coordinate and prepare monthly reconciliation reports for corporation generated services (i.e. service contracts, utility charges, etc.)
  • Maintaining insurance binders for tenants, vendors, and WSIB to ensure that all requirements are being met

Qualifications

  • 3-5 years of experience in the property management industry
  • Excellent verbal and written communications skills
  • Strong interpersonal and customer service skills
  • Strong working knowledge of Microsoft products (MS Word and Excel)

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Tuition reimbursement

Work Location: In person

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