Part Time Medical Receptionist No Experience jobs

Medical Receptionist / Administrative Assistant
Calgary Integrative Medicine Inc. – Calgary, AB

Calgary Integrative Medicine is a multidisciplinary wellness clinic focused on helping individuals and families achieve long-term, sustainable health through compassionate, integrative care. Our team includes Naturopathic Doctors, Osteopaths, and allied health practitioners working together in a collaborative and supportive environment.

We provide functional, patient-centered care with a focus on understanding the root causes of health concerns while creating a positive and supportive experience for our patients.

We are currently looking for a warm, organized, and reliable Medical Receptionist / Administrative Assistant to join our front desk team.

This role is ideal for someone who enjoys helping people, thrives in a fast-paced environment, communicates professionally, and takes pride in creating a positive patient experience. We are looking for someone interested in becoming a long-term part of our team.

Position Details

• Part-time
• Approximately 18 hours/week
• Shifts:
• Monday: 1:30 PM – 5:00 PM
• Tuesday: 1:30 PM – 6:30 PM
• Wednesday: 1:30 PM – 6:30 PM
• Thursday: 1:30 PM – 5:00 PM
• Opportunity for additional hours and growth over time

Responsibilities

• Greeting patients warmly and professionally
• Answering phones and responding to emails/messages
• Scheduling and managing appointments through Jane App
• Processing payments and insurance receipts
• Assisting with clinic organization and administrative tasks
• Supporting practitioners and helping maintain smooth clinic flow
• Helping maintain an organized, calm, and welcoming clinic environment
• Assisting with light cleaning, laundry, and general clinic organization as part of maintaining a welcoming environment

What We’re Looking For

• Strong communication and people skills
• Professional, dependable, and detail-oriented
• Comfortable multitasking in a busy environment
• Able to remain calm and solution-focused under pressure
• Ability to problem-solve independently while maintaining professionalism
• Strong organizational and time management skills
• Strong computer skills and ability to learn new systems quickly
• Strong comfort level with technology and emerging AI tools, with the ability to use them professionally to improve efficiency, communication, and administrative workflow
• Ability to adapt in a dynamic healthcare environment and work collaboratively with a multidisciplinary team
• Ability to handle sensitive patient information professionally and confidentially
• Experience in reception, administration, customer service, or healthcare is an asset
• Experience with Jane App or other booking/EMR software is an asset
• Experience with direct insurance billing is an asset

About You
You are someone who:

• Naturally makes people feel welcomed and cared for
• Takes initiative and follows through
• Works well independently and as part of a team
• Values professionalism, kindness, and accountability
• Enjoys being part of a positive clinic culture

We appreciate all applications; however, only candidates selected for an interview will be contacted.

Job Type: Part-time

Pay: $18.00-$22.00 per hour

Application question(s):

• Are you available to consistently work the shifts listed in this posting?
• During quieter periods, are you comfortable proactively helping with administrative, organizational, or clinic support tasks?
• Are you comfortable learning and using new technology, software systems, and AI tools in a professional setting?
• What interests you most about working at Calgary Integrative Medicine?
• Have you previously visited a naturopathic or integrative healthcare clinic?

Yes
No

• Which best describes your experience with scheduling or EMR software?

1. Extensive experience with Jane App
2. Experience with other booking/EMR systems
Limited experience but comfortable learning
3. No experience

Language:

• English (required)

Work Location: In person