Own Car jobs in Greater Sudbury, ON

ABOUT US

We're a small real estate team in Greater Sudbury, helping clients buy and sell homes. We're organized, client-focused and growing, and we need someone to help keep it all running smoothly.

THE ROLE

You'll keep the business running behind the scenes so our realtors can stay focused on clients. That means listing and transaction admin, scheduling, marketing support and client follow-up, all following set processes and clear direction. You'll also turn our everyday tasks into clear, step-by-step guides anyone on the team can follow. This is a doer role, not a creative one. Our creative lead brings the ideas, and you make them happen exactly as planned.

SCHEDULE

20 to 40 hours a week over 4 to 5 days, starting at 20 and growing with the role. Hybrid: 2 to 3 days in person in Sudbury, 2 to 3 days remote. Start date: as soon as possible, ideally late November.

WHAT YOU'LL DO

• Prepare listing paperwork and enter listings in the MLS

• Send documents for e-signature and keep transaction files complete

• Install and remove lockboxes

• Book showings, photographers, stagers, inspections and other vendors

• Manage the calendar and keep the CRM up to date

• Monitor email and follow up with clients and leads

• Build marketing materials and social posts from our templates, following our creative lead's direction

• Set up shoots and take photos and video, following our shot lists

• Write and update step-by-step guides (SOPs) for the work you do

• Use AI tools to work faster and smarter

• Mail client cards and run errands (mileage paid back)

YOU'LL STAND OUT IF YOU

• Use AI tools in your daily work and can show us how

• Pick up new software fast, on your own

• Love checklists, systems and step-by-step guides

• Work well independently

• Take direction well, and ask when something isn't clear

• Enjoy bringing someone else's ideas to life, exactly as planned

• Have worked in a real estate office or as a real estate assistant

• Know your way around a camera, or are keen to learn

• Follow processes closely and get the details right the first time

TOOLS WE WORK WITH

You don't need to know all of these. You'll rate them when you apply.

• Follow Up Boss

• Matrix (MLS)

• Geowarehouse

• SkySlope

• DocuSign

• Airtable

• Notion

• Gmail

• Google Drive

• Google Calendar

• Microsoft Excel

• Canva

• Edits

• Higgsfield

• Loom

• Facebook

• Instagram

• Meta Business Suite

• Facebook Ads

• Instagram Trial Reels

• Claude

• ChatGPT

• A DSLR or mirrorless camera

YOU NEED

• A valid driver's licence and a car for errands

• A cell phone

• Comfortable speaking with clients in English

We provide the laptop.

Bilingual (French and English) candidates will be given priority. Many of our clients prefer French, and you'll help us serve them in their language.

HOW TO APPLY

Send your resume and answer the screening questions.

Our process: a short call, a skills test, working-style assessments, then an in-person interview. Applications close November 6.

Pay: $22.00-$25.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• Casual dress
• Mileage reimbursement
• On-site parking
• Work from home

Ability to commute/relocate:

• Greater Sudbury, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Can you work 20 to 40 hours a week, including 2 to 3 days in person in Greater Sudbury?
• Which town or neighbourhood do you live in?
• To show you read the whole posting, type the word “lockbox” here.
• In 3 bullet points, no more and no less, tell us why you’d be good at this job.
• Which AI tools do you use, and what’s one specific task you used AI for in the last month?
• Rate each tool in the posting’s list from 1 (never used) to 5 (expert).
• Tell us about a time you taught yourself a new software or app. How did you learn it?
• Pick a task you do every week. Write out the steps so someone else could do it without asking you.

Language:

• English (required)
• French (preferred)

Licence/Certification:

• Driving Licence (required)

Work Location: Hybrid remote in Greater Sudbury, ON