Ottawa Medical Office jobs

MasonLift is the fastest growing material handling equipment dealer in BC, backed by the 3 largest brands in the Industry: Toyota, Kalmar and Ottawa. Together we offer new and used equipment sales, short and long-term rentals, emergency and preventative maintenance, and comprehensive parts support.
What we offer:

• Competitive salary
• Schedule Monday -Friday (7:30 am - 4 pm)
• 3 weeks’ vacation
• Employer paid benefits such as: medical insurance, dental, vision, disability coverage, life insurance and more
• Paid sick days
• RRSP 5% match
• Advancement opportunities
• Extensive hands-on Training program

Position Summary
The Accounts Payable Associate is responsible for providing day-to-day processing of high-volume vendor billings and ensuring that all invoices are accurately processed, reviewed, and mailed within the established deadlines.

Specific Accountabilities

• Acts as the main contact in the accounts payable department regarding processes and issues.
• Coordinates the processing of transactions.
• Ensures company policies/procedures, accounting principles and tax requirements are adhered to.
• Processes payments in an efficient, cost- effective manner.
• Responds to inquiries from vendors looking for payment or resolve problems and questions regarding the payment process.
• Receive and verify invoices and requisitions for goods and services.
• Prepare batches of invoices for data entry.
• Reconcile vendor statements.
• Manage the weekly cheque run.
• Prepare and provide cheque run totals.
• Prepare and match vendor cheques for mailing.
• Write up requisitions for manual cheques and prepare for printing.
• Prepare letters and maintain collection of A/P credits past 90 days.
• Maintain vendor listing including maintaining vendor files and file numbers.
• Process orders, cancellations, and bill statements for gas cards.

Qualifications
Education & Work Experience
This job requires a college diploma in accounting and a minimum of 2 years Accounts Payable experience.

Competencies and Skills

• Detail oriented individual
• Excellent communication skills, verbal and written
• Strong organization and time management skills to ensure scheduled deadlines
• Intermediate level experience in PC applications, such as Microsoft Office (Excel, Word, Outlook)
• Strong computer and mathematics skills
• Excellent interpersonal skills to deal tactfully with staff, suppliers and banks

AI Use in Our Hiring Process:
As part of our recruitment process, we may use artificial intelligence (AI) tools to help review applications or support parts of the screening process.

All stages of the hiring process are subject to human review, oversight, and final approval. While AI supported tools may assist in certain steps, they do not replace or determine human decision making.

Privacy Policy:
We also take privacy seriously. Any personal information collected during the hiring process is handled responsibly and in accordance with applicable privacy laws.

Equal Opportunity Employer:
MasonLift is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds including minorities and those with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.