Operations Support Coordinator jobs in Alberta

Surety Cleaning Corp. is growing, and we're looking for a highly organized, resourceful and tech-savvy individual to join our team as an Operations & Business Support Coordinator.

This isn't your typical administrative position.

You'll work directly with our operations and executive team and have your hands in many different areas of the business from scheduling and procurement to payroll, proposals, marketing, onboarding and helping us build better processes.

We're a growing company with a small core team, so we're looking for someone who enjoys variety, takes ownership and can figure things out without always needing step-by-step direction.

If you're the type of person who sees something that needs to get done and finds a way to make it happen, we'd like to meet you.

What You'll Be Doing

Your responsibilities will include:

• Assisting with scheduling jobs, contracts, employees and fulfillment teams.
• Supporting the start-up and mobilization of new client contracts.
• Coordinating purchasing and procurement of supplies, equipment, uniforms, promotional products and other business needs.
• Assisting with inventory and vendor coordination.
• Supporting payroll administration through ADP and developing your expertise within the platform.
• Providing basic QuickBooks support, including invoicing, bills and routine bookkeeping tasks.
• Helping onboard new employees and fulfillment teams.
• Creating and formatting proposals, quotations, schedules, letters, client communications and PowerPoint presentations.
• Assisting with marketing materials and design using Canva.
• Supporting company social media, including LinkedIn and Facebook.
• Helping develop and document company processes, policies and procedures.
• Communicating with clients, employees, fulfillment teams and vendors.
• Answering and assisting with incoming phone calls when required.
• Supporting the executive and operations teams with general administrative requirements.
• Attending company and business events when required.

And because we're a growing company, there will occasionally be things that don't fit neatly into a job description. We're looking for someone who's comfortable with that.

Who We're Looking For

You'll probably be a great fit if you:

• Are highly organized and good at keeping multiple things moving at once.
• Are resourceful and enjoy figuring things out.
• Are comfortable taking a task and running with it.
• Have strong written and verbal communication skills.
• Are confident with technology and quick to learn new systems.
• Have excellent attention to detail.
• Are comfortable working directly with company leadership.
• Can communicate professionally with clients, employees and business partners.
• Enjoy working in a smaller, entrepreneurial environment where your contribution is visible.
• Want an opportunity to grow your responsibilities rather than stay within a narrowly defined role.

Technology & Experience

We're particularly interested in candidates who have experience with:

• ADP or another payroll platform
• QuickBooks or similar accounting software
• Microsoft Word, Excel, PowerPoint and Outlook
• Canva
• LinkedIn, Facebook and social media
• Scheduling and coordination
• Business administration
• Preparing proposals, presentations and professional documents

You don't need to be an expert in every one of these areas on day one. What's more important is that you have relevant experience, are comfortable with technology and are willing to learn.

One of our goals is for this person to become our internal systems expert and develop strong knowledge of all areas that support our business.

Why This Role Is Different

This person will become an important part of our core team.

You'll have exposure to virtually every part of the business and will work closely with both the executive and operations teams. As Surety Cleaning continues to grow, we expect this position to grow with it.

We want someone who isn't just looking for their next administrative job we're looking for someone who wants to become an important part of how our company operates.

The position is full-time and based in Calgary, primarily working from our south office with some flexibility to work remotely when appropriate.

If you're organized, resourceful, comfortable with technology and known as someone who simply gets things done, we'd like to hear from you.

Surety Cleaning Corp.

Be Bold. Be Innovative. Be Authentic.

Pay: $50,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Application question(s):

• How many years of payroll experience do you have?
• How many years of QuickBooks experience do you have?
• One word to describe yourself?

Work Location: Hybrid remote in Calgary, AB T2C 2B7