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    • Familiarity with Ontario healthcare systems and OHIP billing.
    • Assist with OHIP billing and other administrative tasks as required.
    • View all Dr L Oliveira Medical Professional Corporation jobs - Ottawa jobs
    • Salary Search: Medical Administrative Assistant salaries in Ottawa, ON
    • Greeting patients in a professionally and efficient;
    • Answer phones and manage requests in a professional manner;
    • College or university degree/diploma.
    • Allan and Ross MacIvor, Dr. Janelle Morin and Dr. Pascale Vetter are looking for a full-time receptionist for their busy office.
    • Greeting and checking patients in.
    • Answering office phone calls, confirming/rescheduling office appointments.
    • Management of incoming and outgoing faxes.
    • Billing Competence: Practical experience validating provincial health coverage, entering billing encounter codes, and processing non-insured service payments.
    • You will be the first point of contact for our patients and the person who keeps clinic days, surgical bookings and billing running smoothly.
    • Knowledge of Electronic Medical Records (OSCAR), OHIP billing and coding.
    • We are currently seeking a full time medical receptionist (Monday- Friday from 9am-…
    • Greeting and checking patients in.
    • Answering office phone calls, confirming/rescheduling office appointments.
    • Management of incoming and outgoing faxes.
    • Experience in third party billing an asset.
    • Greet patients in a welcoming and professional manner.
    • Answer phones and triage incoming calls as needed.
    • The ideal candidate will have specialized healthcare experience, preferably in dermatology or a related area, and possess OHIP billing skills.
    • OHIP billing experience and knowledge of medical software are considered assets.
    • Provides support to ensure that updates for OHIP codes, OHIP reports are…
    • Knowledge of HIS/EMR integrations and provincial reporting systems (e.g., WTIS, OHIP billing, OLIS) is considered an asset.
    • Strong understanding of Ontario healthcare standards (e.g., OHIP billing, Ontario Health reporting) and multidisciplinary ambulatory workflows.
    • Process OHIP billing accurately and in a timely manner; reconcile billing discrepancies and follow up on outstanding claims.
    • Support OHIP billing as needed.
    • Familiarity with OHIP billing and health card validation is an asset.
    • Part-time, 2-3 days per week.
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Job Post Details

Medical Administrative Assistant
Dr L Oliveira Medical Professional Corporation
Ottawa, ON K1Y 4R8
•
Hybrid work
$26–$28 an hour
Full-time
Apply now

Job details

$26–$28 an hour
Full-time
Hybrid work in 11 Rosemount Avenue, Ottawa, ON K1Y 4R8

Full job description

Job Overview

Experienced Medical Administrative Assistant – Gastroenterology Practice (Hybrid)

Location: Ottawa, OntarioWork arrangement: Hybrid – combination of remote and in-office workCompensation: $26–$28/hour, commensurate with experience

Position: Medical Administrative Assistant

About the Position

We are seeking an experienced, highly organized, and motivated Medical Administrative Assistant to join a busy, established gastroenterology specialist practice in Ottawa.

This is an excellent opportunity for an individual who enjoys working independently, takes initiative, and prides themselves on providing exceptional patient care and administrative support.

Our practice provides specialized care to patients with a variety of gastrointestinal conditions, including inflammatory bowel disease, and performs a high volume of endoscopic procedures.

We are looking for someone who is dependable, detail-oriented, technologically proficient, and capable of managing the day-to-day administrative operations of a specialist medical practice.

Key Responsibilities

  • Manage incoming referrals, schedule consultations, and coordinate patient appointments.
  • Answer telephone calls, respond to patient inquiries, and communicate professionally with patients and referring physicians.
  • Coordinate endoscopy bookings, patient preparation instructions, and follow-up appointments.
  • Maintain accurate patient records using electronic medical record (EMR) systems.
  • Manage incoming and outgoing faxes, medical reports, laboratory results, and correspondence.
  • Coordinate communication with hospitals, pharmacies, and other healthcare providers.
  • Assist with OHIP billing and other administrative tasks as required.
  • Monitor outstanding administrative tasks and ensure timely follow-up.
  • Maintain strict patient confidentiality and comply with Ontario healthcare privacy requirements.

Qualifications

Required:

  • Previous experience working in a medical office, preferably a specialist practice.
  • Excellent organizational skills and ability to manage multiple competing priorities.
  • Strong written and verbal communication skills.
  • Proficiency with computers, electronic medical records, and Microsoft Office.
  • Ability to work independently with minimal supervision.
  • Professional, compassionate, and patient-focused approach.
  • Strong attention to detail and commitment to confidentiality.

Preferred:

  • Experience in gastroenterology, endoscopy, or another high-volume specialist practice.
  • Familiarity with Ontario healthcare systems and OHIP billing.
  • Experience coordinating specialist referrals and diagnostic procedures.
  • Familiarity with medical terminology.
  • Fluency in French and English is an asset.

What We Offer

  • Competitive compensation based on experience.
  • Flexible hybrid work arrangement.
  • Opportunity to work in an established specialist practice.
  • Supportive and professional working environment.
  • Meaningful, long-term position with opportunities to take ownership of administrative responsibilities.

How to Apply

Please submit your resume and a brief cover letter outlining your previous medical administrative experience, including the EMR systems you have used.

We appreciate all applications; however, only candidates selected for an interview will be contacted.

Pay: $26.00-$28.00 per hour

Expected hours: 37.5 per week

Work Location: Hybrid remote in Ottawa, ON K1Y 4R8

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