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    • Coordinate day-to-day office activities and administrative tasks.
    • Answer incoming calls and direct inquiries appropriately.
    • Answering emails and phone calls.
    • Maintaining the cleaning the Main Lodge and its 4 bathrooms.
    • We are looking for a candidate with a welcoming and positive…
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    • The Administrative Assistant provides confidential, high-quality administrative and coordination support to the Vice President, Business Development and the…
    • The Office Associate is responsible for conducting administrative and office work for the store.
    • Assist the office manager in ensuring compliance with all…
    • Provide general administrative support, including scheduling, email correspondence, and data entry.
    • Assist in preparing, formatting, and proofreading court…
    • Ensures compliance with all organizational standards, the collective agreement, as applicable and all relevant regulations, and/or legislative requirements and…
    • Ensures compliance with all organizational standards, the collective agreement, as applicable and all relevant regulations, and/or legislative requirements and…
    • Minimum 5 years of professional experience within the forestry sector, specifically involving administrative, operational, or supply chain functions.
    • Completion of a degree in Civil Engineering, Contract/Construction Law, or a related discipline or a combination of education, training and experience deemed…
    • You will work with internal and external stakeholders to provide administrative support, create presentations, maintain systems, and recommend improvements to…
    • Previous experience in data entry, loan processing, or administrative support is an asset.
    • The ideal candidate is highly detail-oriented, reliable, and…
    • Coordinating input from Quality Assurance Inspectors and the Contract Administrator to complete entries on payment certificates;
    • This role provides administrative support in recruitment, screening of resumes, onboarding new hires, and supporting health and safety within the Human…
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Job Post Details

Administrative/Marketing Assistant - job post

Blowes & Stewart Travel Group Ltd. / BST Vacations
232 Brock Street, Peterborough, ON K9H 2P4
$36,000–$41,000 a year - Full-time

Job details

Pay

  • $36,000–$41,000 a year

Job type

  • Full-time

Location

232 Brock Street, Peterborough, ON K9H 2P4

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care
  • Extended health care
  • On-site parking

Full job description

BST Vacations is looking for an organized, creative, energetic, and detail-oriented Administrative & Marketing Assistant to join our busy Peterborough office full-time.

This role is ideal for someone who thrives in a fast-paced environment, enjoys balancing administration with creativity, and loves being the person who helps keep everything running smoothly. As the first point of contact for clients and suppliers visiting or contacting our office, you will play a key role in both daily operations and the ongoing promotion of our travel experiences and brand.

This is a dynamic hybrid role that combines office coordination, customer service, social media content creation, marketing support, and team assistance.

Key Responsibilities

Administrative & Office Coordination

  • Serve as the first point of contact for clients visiting or calling the Peterborough office
  • Answer incoming calls and direct inquiries appropriately
  • Manage incoming emails, website inquiries, and general office communications
  • Coordinate day-to-day office activities and administrative tasks
  • Maintain company contact databases and internal documents
  • Manage office supplies, mail/courier shipments, brochures, and promotional materials
  • Assist with onboarding and orientation of new employees
  • Help manage phone systems, passwords, and office technology support
  • Process payments, receipts, gift cards, and travel vouchers
  • Assist with registrations and inquiries for Peterborough departures and group tours
  • Maintain organized filing systems and booking documentation
  • Support internal dashboards, Google Forms, registration sites, and reporting tools
  • Assist with client and advisor review management
  • Perform additional administrative duties as required

Marketing & Social Media Support

  • Create engaging social media graphics and promotional assets using Canva
  • Assist in planning and scheduling social media content across platforms
  • Design flyers and promotional materials for tours, events, and campaigns
  • Help maintain a consistent brand presence online and in print
  • Support marketing initiatives, contests, campaigns, and promotions
  • Assist with email marketing and website content updates
  • Capture and organize content for social media storytelling and promotions

Qualifications & Skills

We are looking for someone who is:

  • Highly organized and able to multitask in a busy environment
  • Friendly, professional, and customer-service focused
  • Creative with a strong eye for design and social media trends
  • Comfortable working independently and taking initiative
  • Adaptable and able to shift priorities quickly when needed

Preferred Experience

  • Experience using Canva for graphic design and social media content creation
  • Strong understanding of social media platforms including Facebook and Instagram
  • Experience with Microsoft Office and Google Workspace (Excel, Word, Google Docs, Sheets, Forms, etc.)
  • Administrative or office coordination experience
  • Marketing, communications, or customer service experience considered an asset
  • Travel industry experience is an asset but not required
  • Past experience working in the back end of websites an asset (ours is Wordpress)

What This Role Looks Like

This is a very hands-on role where no two days are the same. One moment you may be welcoming clients into the office, coordinating registrations for a tour, or helping solve an urgent issue — and the next you may be designing social graphics for an upcoming campaign or creating promotional flyers for a travel event or group tour.

The ideal candidate is someone who enjoys being at the center of the action, keeping things organized, and helping support both the team and our clients.

About BST Vacations

BST Vacations is a full-service travel company specializing in unforgettable vacations, group tours, escorted departures, cruises, and immersive travel experiences. We pride ourselves on exceptional customer service, creative travel experiences, and a collaborative team environment.

To apply, please send your resume and a brief cover letter outlining your experience and why you’d be a great fit for this role.

Pay: $36,000.00-$41,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off

Work Location: In person

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