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Office Coordinator jobs in Etobicoke, ON

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    • 2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
    • *Are comfortable with everyday office tools.
    • You'll work closely with the Music Director and help keep our office running.
    • $55,000 to $62,000 a year, full-time.
    • Medical office experience, dental office experience, or experience as a dental receptionist is welcome but not required.
    • Customer service: 4 years (preferred).
    • Office facilities’ functions including managing equipment and reviewing, assisting with negotiating, and monitoring service contracts and major equipment…
    • 3-5 years experience in accounting/office management.
    • Recruit, organize, train and manage accounting/office staff.
    • Knowledge of NetSuite an asset.
    • 2+ years in a dental office.
    • Comfortable working in a digital office.
    • The ideal candidate will play a crucial role in ensuring a seamless patient experience by…
    • Previous experience supporting basic on-site troubleshooting with minor office IT issues required.
    • IT Assistance: Provide basic, on-site troubleshooting for…
    • Knowledge of office management systems and procedures.
    • Responsible for the coordinating with technicians and customer as needed.
    • Customer service is a must.
    • Perform reception and front-office responsibilities, including answering phones, welcoming visitors, managing incoming and outgoing mail, coordinating courier…
    • Respond efficiently to all requests for office supplies and coordinate servicing of office equipment.
    • The Operations Coordinator is responsible for providing…
    • Provide administrative support to the office team and maintain organized records.
    • A stable, professional, and collaborative office environment.
    • Coordinate with internal departments to purchase office supplies.
    • Manage and ensure compliance with the company control objectives;
    • 1-2 years HR experience working at an administrator or coordinator level.
    • Access to a vehicle and hold a valid Ontario driver’s license to travel to office…
    • Minimum 2-3 years of experience working in a dental office or administrative role.
    • Greet and check in patients in a professional, welcoming manner.
    • We're looking for an experienced Dental Administrator / Treatment Coordinator who is confident managing insurance, keeping the schedule well booked,…
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Job Post Details

Executive Assistant
Artisan Corp
2300 Yonge Street, Toronto, ON M4P 1E4
$44,972.39–$85,854.63 a year
Full-time
Apply now

Job details

$44,972.39–$85,854.63 a year
Full-time
2300 Yonge Street, Toronto, ON M4P 1E4

Full job description

WHAT IS THE OPPORTUNITY?

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within the BAZ Group. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with the BAZ Group Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

WHAT WILL YOU DO?

  • Act as the key contact for the executives that you will be supporting.
  • Manage and maintain calendars, coordinates meetings, conferences, and travel arrangements for the Executives.
  • Responsible for monitoring inboxes to help manage meeting proposals, action items and address and delegate inquiries.
  • Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, townhalls, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports.
  • As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
  • Support the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
  • Coordinate travel and hotel arrangements for the team, as needed.
  • Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.
  • Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series.
  • Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies).
  • Support the VPs in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect opportunities with VPs)
  • Prepare presentation materials and meeting agendas, as required.
  • Ensure relevant information is accessible, assembled and prepared for meetings.

WHAT DO YOU NEED TO SUCCEED?

MUST HAVE:

  • 2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
  • Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization.
  • Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
  • Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements.
  • Ability to work efficiently and accurately with minimal supervision.
  • Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided.
  • Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.

Job Skills

  • Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Pay: $44,972.39-$85,854.63 per year

Work Location: In person

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