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Office Bookkeeper jobs in Richmond Hill, ON

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Job Post Details

Accounting Assistant
Canada Energy Audit Ltd.
95 West Beaver Creek Road, Richmond Hill, ON L4B 1H2
$40,000–$45,000 a year
Permanent, Full-time
Apply now

Job details

$40,000–$45,000 a year
Paid time off, On-site gym, Casual dress, Wellness program, On-site parking
Permanent, Full-time
95 West Beaver Creek Road, Richmond Hill, ON L4B 1H2

Full job description

About CEA

Canada Energy Audit Ltd. (CEA) supports energy-efficiency initiatives and provides energy services for residential and commercial clients. We operate in a fast-paced environment where accuracy, structure, documentation, and timely reporting are essential.

Role Summary

We are hiring a Accounting Assistant to support day-to-day finance operations, bookkeeping, transaction review, reconciliations, documentation, cost tracking, and recurring reporting.

This role is suited for someone with basic accounting knowledge, strong Excel skills, high attention to detail, and willingness to learn hands-on accounting operations. The role will involve working with invoices, receipts, vendor bills, internal approvals, purchasing records, accounting exports, Excel trackers, and QuickBooks Online, with some exposure to CAD/USD multi-currency activity.

The position will also support inventory-related tracking, product cost support, purchasing/sales summaries, and margin support schedules as assigned.

Responsibilities

1. Bookkeeping & Transaction Support

  • Review and organize invoices, receipts, vendor bills, approvals, purchasing records, and other supporting documents
  • Support accurate coding and classification of expenses, vendor costs, revenue, and related transactions
  • Assist with entering, reviewing, and maintaining transactions in QuickBooks Online or related accounting records
  • Support daily recording and documentation of CAD/USD transactions, including related invoices, bills, payments, receipts, and exchange-rate support where applicable
  • Check for missing information, duplicate entries, incorrect coding, and documentation gaps
  • Coordinate with internal teams to obtain missing documents or clarify transaction details
  • Support other finance, bookkeeping, reporting, or administrative tasks as assigned

2. Reconciliations & Month-End Support

  • Assist with month-end close using established templates and checklists
  • Prepare supporting schedules such as accrual support, prepaid/expense analysis, clearing account support, and other working papers
  • Perform basic balance sheet reconciliations and follow up on outstanding items
  • Maintain organized records to support month-end review and reporting

3. Reporting, Excel Trackers & Cost Support

  • Prepare and maintain recurring weekly/monthly reports and KPI trackers using accounting exports and internal schedules
  • Maintain trackers for revenue, vendor spend, purchasing/sales summaries, inventory-related items, and margin support schedules, as assigned
  • Support cost tracking by matching supplier invoices, freight/shipping costs, duties, brokerage fees, and other direct costs to related products or sales
  • Support basic variance tracking and investigate data inconsistencies for review
  • Follow up on missing documentation related to product purchases, inventory usage, or cost support

Qualifications

  • At least 1 year of bookkeeping, accounting, or finance experience
  • Basic accounting knowledge, including GL coding, reconciliations, accrual concepts, and balance sheet vs. P&L understanding
  • Strong Excel skills, including pivot tables, XLOOKUP/VLOOKUP, SUMIFS, and working with structured templates
  • High attention to detail and ability to handle recurring, time-sensitive tasks
  • Clear communication skills and ability to follow structured processes
  • Willingness to learn and support hands-on day-to-day finance operations
  • Experience with QuickBooks Online or similar accounting software
  • Exposure to AP/AR, vendor invoices, receipts, bank reconciliations, or month-end support

Assets — Nice to Have

  • Exposure to inventory tracking, product costing, purchasing/sales workflows, or margin support schedules
  • Exposure to multi-currency transactions, especially CAD/USD

What We Offer

  • Stable full-time role with exposure to corporate finance operations in a growing company
  • Practical experience with bookkeeping, accounting operations, reporting, inventory/cost tracking, and multi-currency workflows
  • Opportunity to work with QuickBooks Online, month-end processes, reconciliations, internal reporting, and cost support schedules
  • Growth opportunities within a collaborative team environment

Pay: $40,000.00-$45,000.00 per year

Benefits:

  • Casual dress
  • On-site gym
  • On-site parking
  • Paid time off
  • Wellness program

Work Location: In person

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