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Office Assistant jobs in Winnipeg, MB

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    • Assist with daily accounting tasks, including data entry and maintaining financial records.
    • Overtime hours including weekends expected during tax season.
    • Minimum 3 years of office administration experience.
    • Assist with incident reporting and record keeping.
    • Manage incoming calls, emails, and correspondence.
    • Support front desk operations, including greeting visitors and managing office supplies inventory.
    • Coordinate with clients and vendors via email, including the…
    • Maintaining office cleanliness and presentation.
    • Cleaning bathrooms and shared office spaces.
    • Collecting rent and tracking office-related payments.
    • Manage building alarm system, including code administration and scheduling.
    • Order and maintain office; supplies inventory and reorder as needed.
    • Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
    • Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
    • Makes purchases for the office.
    • Demonstrated ability to organize a meeting, including scheduling, creating agendas and taking/disseminating minutes is required.
    • Administrative support for the Associate Head, Research, including scheduling and calendar management.
    • Administrative support for the Chair, Promotions and…
    • Coordinate and track catering orders for events and workshops at The Centre, including arranging special accommodations and verifying invoices.
    • Satisfactory work record, including satisfactory attendance and punctuality, is required.
    • Excellent interpersonal skills and the ability to exercise diplomacy…
    • Act as office Fire Warden.
    • Experience coordinating meetings and committees, including preparing materials, taking minutes and following up on action items, is…
    • May perform receptionist duties, receiving, screening and referring visitors and calls, taking messages, providing routine information and receiving courier…
    • Maintains the operation of office equipment, including printers (ordering toner and paper; troubleshooting).
    • Working knowledge of general office practices with…
    • Responsible for payroll administration for staff, and/or faculty, including term and casual positions managed by the UGME office, as well as backup for other…
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Job Post Details

Administrative Assistant - job post

FPLS Accounting Group Inc.
1911 Portage Avenue, Winnipeg, MB R3J 0J3
$38,000–$40,000 a year - Temporary, Fixed term contract

Job details

Pay

  • $38,000–$40,000 a year

Job type

  • Fixed term contract
  • Temporary

Shift and schedule

  • Overtime

Location

1911 Portage Avenue, Winnipeg, MB R3J 0J3

Full job description

About us

FPLS Accounting Group Inc. is a small business in Winnipeg, MB. We are professional, customer-centric, and fast-paced.

We are looking for a client-focused individual to join our team as an Administrative Assistant.

You will report directly to the business owners as you help manage the needs and expectations of our growing business. The ideal candidate will have a great attitude and exceptional communication skills. Providing personalized customer service and administrative support to clients via telephone, email, and in person.

Role:

  • Manage front desk operations by greeting visitors and handling incoming calls.
  • Assist with daily accounting tasks, including data entry and maintaining financial records.
  • Provide customer support by addressing inquiries and resolving issues.
  • Manage document handling, filing, compiling and preparation of report packages and data management efficiently.
  • Assist in managing filing systems for both digital and physical documents, ensuring easy retrieval of information.
  • Adapt to and perform various tasks that support both team and firm objectives.
  • Uphold strict confidentiality regarding all client and firm matters.

*

  • Qualifications and Competencies:
  • Minimum 3 years of professional administrative experience.
  • Minimum 1 year of experience in accounting or financial services.
  • Excellent written and verbal communication skills.
  • Elevated level of customer service skills and clear communication with clients.
  • Intermediate computer navigation and proficiency in Microsoft Office Suite.
  • Experience in Quickbooks, CaseWare & Profile preferred.
  • Attention to detail with strong documentation and follow up skill.
  • Solid ability to organize and prioritize, working effectively in a fast-paced, multi-task environment.
  • Highly motivated and results oriented, with strong self-management skills.
  • Ability to work independently and to exercise sound judgment and discretion.
  • Critical thinking skills.
  • Experience in a customer service focused environment.
  • Overtime hours including weekends expected during tax season.

Job Type: Fixed term contract

Pay: $38,000.00-$40,000.00 per year

Ability to commute/relocate:

  • Winnipeg, MB R3J 0J3: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (required)

Experience:

  • Front desk: 3 years (required)
  • Administrative: 3 years (required)

Work Location: In person

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