Office Assistant jobs in Vernon, BC

Office Manager | Executive Assistant

The Chambers Group - Vernon, BC

Position Summary

The Chambers Group is seeking an Office Manager | Executive Assistant based in Vernon, BC. The position reports to the General Manager and is a role which is responsible for helping ensure that the office runs efficiently supporting a range of operational, financial, and administrative tasks. The ideal candidate will be a highly professional and self-motivated individual with excellent interpersonal and communication skills who exhibits a high level of professionalism, confidence, integrity, and a great work ethic.

About Chambers Transportation Group

The Chambers Transportation Group is a Vernon, BC based company that operates a diverse fleet of trucks and specialized trailers throughout the Pacific Northwest. The Chambers Group of Companies operates in both the United States and Canada serving various sectors including the Pulp & Paper, Forest, Mining, and Oil & Gas industries.

For more information please visit our website: www.chambersgroup.co

Main Duties

This is a dual function role that will handle everything from assisting with transportation-specific administrative compliance to managing executive and internal company communications.

Key Responsibilities

Office Management: Oversee day-to-day office operations, order supplies, assist with the coordination of maintenance for facilities, and maintain a clean, professional work environment. This includes the Head Office location and support for other division locations.

Operations and Compliance Support: Assist operations with driver document tracking, training programs, and regulatory compliance record-keeping (DOT/local transport regulations including monitor cross border drug-pool). Complete Labour Market Impact Assessment (LMIA) applications including working with Immigration Lawyers to secure work permits and arrange for travel for Temporary Foreign Workers.

Team Culture & Onboarding: Serve as the first point of contact for office visitors, coordinate company events & meetings, and organize employee & contractors service awards.

Executive Support: Coordinate travel logistics, assist with drafting executive communications, and prepare executive expense reports.

Qualifications & Experience

• Minimum of 3 years experience in an administrative, office management, or executive assistant role with some supervisory roles.
• Ability to act as trusted liaison for leadership, exercising sound judgement and discretion when communicating sensitive information
• Exceptional organization, communication, and time management skills are essential
• Proficient with Microsoft Office (Word, Excel), and Google Workspace (Gmail, Calendar, Google Drive) and Adobe DC
• Experience planning and managing events & meetings and managing calendars
• Demonstrated ability to prioritize and work on multiple tasks simultaneously
• Ability to operate office business equipment
• Excellent written and verbal communication skills; comfortable with interacting with drivers, vendors, and senior executives alike

Preferred / Asset

• Relevant post secondary education is considered an asset (such as Office Administration Certificate or equivalent education)
• Labour Market Impact Assessment (LMIA) application experience

Hours

• Hours of work Monday - Friday, 7:30am to 4:30pm, with a 1-hour lunch break

The successful applicant will be offered a competitive pay package, including group benefits, and RRSP contributions, with the opportunity to work with a family owned well established and growing company.

No phone call inquiries please

#DCT-E30

Experience:

• Office / Supervisory: 3 years (preferred)

Work Location: In person