Skip to main content
Post your resume and find your next job on Indeed!

Office Assistant jobs in Vancouver Island, BC

Sort by: -
    • Coordinate onboarding, including interviews, reference checks, certifications, and documentation.
    • Support managers with administrative tasks, including…
    • As this position is considered a position of trust, you may be required to complete a criminal record background check in accordance with FCL policies.
    • Support office workflows and continuous improvement initiatives.
    • Previous remote work experience and suitable home office space.
    • Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events.
    • Maintenance tickets to the landlord.
    • View all Doane Grant Thornton jobs - Duncan jobs - Receptionist/Administrative Assistant jobs in Duncan, BC
    • Salary Search: salaries in Duncan, BC|textlinkEl]
    • See popular questions & answers about Doane Grant Thornton
    • Ability to establish and maintain rapport with clients, including young children, parents, Community partners, staff, teachers and other school staff.
    • This role is ideally suited for a dedicated and detail-oriented individual who wants to expand their expertise and advance their career within inventory record…
  • View similar jobs with this employer
    • Reporting to the Manager or delegate, and working as part of an integrated administrative team, the Medical Office Assistant/Clerk performs a variety of…
  • View similar jobs with this employer
    • Provides site-specific receptionist services including answering general inquiries, greeting clients and booking appointments.
Get email updates for the latest Office Assistant jobs in Vancouver Island, BC

By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.

People also searched:

administrative assistant
receptionist
part time
work from home
full time
customer service
office
office administrator
data entry
no experience

Career Resources:

Job Post Details

Administrative Assistant, Full-Time - job post

Taproot Community Support Services
Vancouver Island, BC•Hybrid work
Full-time

Job details

Job type

  • Full-time

Shift and schedule

  • Monday to Friday

Location

Vancouver Island, BC•Hybrid work

Benefits

Pulled from the full job description

  • Employee assistance program
  • Profit sharing
  • Paid vacation
  • RRSP match
  • Municipal pension plan

Full job description

The Program

At Taproot Community Support Services, we’re a 100 percent employee-owned organization through an Employee Ownership Trust (EOT). Every employee is an owner from their first day, with a voice in shaping Taproot’s future and the opportunity to share in employee ownership dividends.

As a Certified B Corporation, we harness business for good. Since 1983 we’ve grown steadily, now delivering support across Alberta, British Columbia, and Ontario through more than 90 contracts.

Our 800-plus employee-owners live by five shared values: we are stronger together, we lead with optimism, we embrace challenges, we respect every voice, and we go above and beyond. Guided by these principles, we deliver more than 125 community-based services each year. We walk alongside about 1,600 children, youth, families, and people with diverse abilities, with revenues exceeding $70 million.

This position provides administrative support across Taproot's youth and adult programs throughout Vancouver Island. Working collaboratively with leaders, managers, and frontline teams, the Administrative Assistant helps ensure efficient operations, effective communication, and high-quality administrative processes that support the delivery of person-centred services.

In Your Role You Will

  • Coordinate daily administrative operations and office activities.
  • Schedule meetings, prepare agendas, and record meeting minutes.
  • Support reports, documentation, and project coordination.
  • Maintain office supplies and assist staff with administrative needs.
  • Coordinate onboarding, including interviews, reference checks, certifications, and documentation.
  • Support employee file setup and HUB registration.
  • Ensure caregiver records meet MCFD and CLBC requirements.
  • Support managers with administrative tasks, including preparing funding proposals and obtaining contractor quotes for facility repairs, maintenance, and other duties as required.

The Position

Reporting to the Program Directors and Executive Director, the Administrative Assistant is a key member of our Vancouver Island leadership team. You'll keep operations running smoothly by supporting administration, coordinating caregiver onboarding, maintaining documentation, and ensuring compliance with MCFD and accreditation standards.

This position supports programs across Vancouver Island and offers a hybrid work environment. Occasional travel to our Port Alberni office is required. As this role provides direct support to programs throughout the region, applicants must be based on Vancouver Island.

Scheduling
One (1) permanent, full-time position with a schedule of 40 hours per week:
  • Monday through Friday, 0830-1630

Mandatory Pre-Employment Screenings and Checks

*** Prior to confirmation of employment, all applicants must provide a copy of a current Criminal Record Check and/or Government Screening Letter. These checks vary depending on province and sector and will be communicated by the Program Hiring Team.

As An Ideal Candidate You Possess

  • Post-secondary education in Business Administration, Office Administration, Social Services, or a related field (preferred).
  • Two or more years of administrative experience.
  • Experience with onboarding, HR, or contract administration is an asset.
  • Knowledge of MCFD processes and/or the social services sector is strongly preferred.
  • Proficiency with Microsoft Office (Word, Excel, Outlook).
  • Excellent organization, communication, and attention to detail.
  • Ability to handle confidential information with professionalism.

What Taproot Community Support Services Does

At Taproot, your passion for helping others can truly make a difference. As an employee-owned company, we value collaboration, learning, and innovation. Our strength-based approach guides both our care and how we support each other. Join a team where your voice matters, and together, we're building a company we're proud of.

Our Employees Enjoy

  • Employee ownership from day one through our EOT, with opportunity for profit-sharing dividends
  • Work/life balance
  • Learning and career development opportunities
  • Competitive wages and salaries
  • Paid vacation and benefits for eligible employees
  • Defined benefit pension plan (Municipal Pension Plan) for eligible employees within British Columbia
  • Matching RRSP plan for eligible employees within Alberta
  • Professional development opportunities and job-related training
  • Employee and Family Assistance Program
  • Long Service Milestone rewards
  • Employee referral bonus program
  • A values-driven workplace — as a Certified B Corp, we're committed to using business as a force for good

No candidate will meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you! Please apply.

Website reference

For more information on Taproot Community Support Services visit our website: taproot.ca

Closing Statement

We recognize that equity diversity and inclusion (EDI) is an important element in our work and in our day to day lives.

No telephone calls please. Only those candidates selected for an interview will be notified.

Let Employers Find YouUpload Your Resume