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Office Assistant jobs in Vancouver, BC

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    • This role combines client-facing service with behind-the-scenes office management, including file maintenance, mail processing, inventory tracking, and meeting…
    • In addition, the position provides general administrative support for the office and building, including managing team inboxes, ordering and receiving office…
    • Coordinates and makes arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials,…
    • 2–3 years of office administration experience, including data entry, order processing, and administrative support.
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    • The successful candidate’s role will support a Wealth Management team in establishing and maintaining strong client relationships.
    • Proficient with computers and applicable software applications, including EMRs and MS Office.
    • Assisting with Pre-OPU Physicals – obtaining vital signs, bringing…
    • Receive patients in a polite and friendly manner.
    • Answer phone calls and emails from patients.
    • File new referrals and other correspondence.
    • Adminstrative tasks including: daily filing, file organization, opening files, closing files, and maintaining an electronic and manual bring forward system.
    • The job duties will include medical laboratory assistant work, blood draw, urine collection, perform ECGs, hookup Holter monitor, medical office assistant…
    • Assist with rental property administration, including tenant communications, maintenance coordination, vendor scheduling, and record management.
    • Asist with filing, mailing and general office administration.
    • This is a 100% in-person position and is ideal for someone who enjoys a combination of accounting,…
    • This is a full time position working between the hours of 9 to 5 in our Surrey office.
    • Responsible to help manage and maintain annual maintenance.
    • The successful candidate will demonstrate excellent attention to detail, organizational, communication and computer skills, along with the ability to prioritize…
    • Able to perform the physical requirements of the role, including standing for extended periods and lifting bankers' boxes weighing up to 40 lbs.
    • Execute a wide range of administrative tasks, including document preparation, filing, and data entry, to support smooth office operations.
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Career Resources:

Receptionist / General Office Assistant
On Side Restoration
·
3.0
3157 Grandview Highway, Vancouver, BC V5M 2E9
$45,000–$55,000 a year
Permanent, Full-time
Apply now

Job details

Here’s how the job details align with your profile.

Pay

$45,000–$55,000 a year

Job type

Permanent
Full-time

Shift and schedule

Monday to Friday

Benefits

Pulled from the full job description
Vision care
Dental care
Life insurance
Employee assistance program
Disability insurance
RRSP match
Casual dress

Full job description

As our Receptionist / General Office Assistant, you play a vital role in delivering an exceptional first impression for our clients, vendors, and visitors while keeping our office running efficiently. You will serve as the primary point of contact at reception and provide cross-functional administrative assistance across multiple departments.

This role combines client-facing service with behind-the-scenes office management, including file maintenance, mail processing, inventory tracking, and meeting room support.

We are looking for a punctual, tech-savvy communicator who can juggle priorities with accuracy and maintain a warm, professional atmosphere for everyone who walks through our doors.

Compensation

  • Salary Range: $45,000-$55,000 /year
  • Salary based on skills, qualifications and experience
  • Annual Performance Incentive Bonus – Percentage of base salary subject to personal and company performance.

Benefits

  • Extended health coverage (medical, dental, vision, etc.)
  • Employee assistance program (EAP)
  • Group RRSP, with company matching DPSP
  • Life and disability insurance
  • Opportunities for advancement and internal mobility

What You’ll Do

  • Greet, direct and handle queries from the public and customers.
  • Maintain knowledge of staff movements in and out of organization.
  • Meeting coordination
  • Package handling
  • Receive and distribute all incoming and outgoing correspondence
  • Inventory control
  • Provide direction or support in other areas
  • Meeting room coordination, including catering orders and room set up
  • Assisting the Project Administration team with administrative tasks as needed, including document management and file uploads. (HUB)

What You Bring

  • A positive, how can I help? mentality
  • Strong multi-tasking abilities with the ability to focus with multiple interruptions
  • A background providing superior customer service
  • Comfort using Microsoft Office, including Teams, Outlook, Excel, Visio and Word
  • Patience with rapidly changing priorities and rework
  • Creativity and willingness to bring new ideas to all tasks
  • Administrative Professional Certificate is an asset
  • 1+ years administrative or reception experience is an asset

Why You’ll Love Working Here

  • A workplace that values respect, integrity, generosity, excellence and being customer driven
  • Opportunities to grow your career and learn from the best in the industry
  • A culture that celebrates teamwork, inclusion, and customer-driven service

Of Note:

  • This is an in-branch position scheduled 7:30am-4pm, Monday through Friday.

At On Side, everything starts with people. We live our values — respect, integrity, generosity, excellence, and customer focus — in everything we do. Join a team that helps families, businesses, and communities rebuild when it matters most. You’ll contribute to a workplace where people come together to bring order to chaos. Make a real impact, do work that matters, and grow your career with us.

*Your application is always reviewed by real people. We don’t use artificial intelligence to screen, assess, or select applicants for this role.

Pay: $45,000.00-$55,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • RRSP match
  • Vision care

Application question(s):

  • This is an in office position. Are you able to work from the branch Monday - Friday?
  • To be eligible for this position the candidate must be either a Canadian citizen, a Permanent Resident or holder of an Open Work Permit. Which are you?
  • Please briefly describe your experience working with Microsoft Office tools (Outlook, Teams, Excel, Word, Visio) or other document management databases/systems
  • This position requires being on-site Monday through Friday from 7:30 AM to 4:00 PM. Are you available for this scheduling?
  • What specific aspects of combining client-facing reception work with behind-the-scenes administrative support appeal most to you at this stage of your career?

Work Location: In person

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