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Office Assistant jobs in Scarborough, ON

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    • Previous experience in an administrative role within a medical or dental office is preferred.
    • Team Collaboration: Act as a communication bridge between…
    • Ability to work in person in our Toronto office.
    • There will also be opportunities to travel to leadership retreats, company events, client meetings and our U.S.…
    • Maintain office supplies and coordinate basic office operations.
    • · Strong written communication skills, including the ability to prepare clear and professional…
    • Strong grammatical skills, including punctuation and proofreading.
    • Perform a wide variety of support duties including but not limited to arranging couriers,…
    • This role also provides administrative and operational support, including data entry and document handling, to ensure smooth day-to-day operations.
    • Assisting with HR functions including hiring and training.
    • We’re excited to welcome a Dental Administrative Assistant to our growing team on a *full-time,…
    • A valid driver's license and a driving record acceptable for our insurance.
    • This is a full-time role - starting at 9:30 AM most days.
    • Family Support Program (including support for new parents and caregivers).
    • Previous experience as a receptionist/administrative assistant would be an asset.
    • Communicate professionally with clients, insurance adjusters, and law offices.
    • Schedule and manage assessments and treatment appointments.
    • Assist in collection and submission of notices, including N9’s.
    • Encourage and promote online leasing process for applications including deposits, pre-authorized…
    • Driver’s License: A valid G driver’s license and a clean driving record are required.
    • This role involves a mix of in-office work and driving around to run…
    • You will work directly with the CEO and support daily business operations, including:
    • Purchase office supplies and coordinate administrative needs.
    • Licensed support (if you hold an active licence): step in on realtor-related tasks at the CEO's direction, including showings, open houses, signing…
    • Provide secretarial, administrative and clerical support to the team.
    • Excellent organizational skills with strong ability to multi-task.
    • They will also support data management activities including complex data loading and data cleansing to organizational standards.
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Job Post Details

Dental Office Administrator - job post

Credit River Dental Centre
4865 Sheppard Avenue East, Scarborough, ON M1S 3V8
$25–$35 an hour - Full-time

Job details

Pay

  • $25–$35 an hour

Job type

  • Full-time

Location

4865 Sheppard Avenue East, Scarborough, ON M1S 3V8

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

Overview
We’re Hiring: ROCK STAR Dental Receptionist!

Do you light up a room with your smile and love making people feel at ease? Are you organized, upbeat, and thrive in a fast-paced environment? If you're the type who makes every patient feel like family the moment they walk in, we want YOU to join our dental dream team at Havenview Dental! This position requires strong administrative skills, knowledge of dental terminology, and the ability to supervise staff effectively.

Responsibilities

  • Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
  • Patient Communication: Answer phones, respond to emails, and greet patients with a friendly, professional demeanor.
  • Patient Records Management: Maintain and update patient charts, health histories, and treatment notes (digitally).
  • Billing & Insurance: Process payments, submit insurance claims, handle pre-authorizations, enter payment received and follow up on outstanding balances.
  • Accounts Receivable: Track and collect payments, manage aging reports, and communicate with patients about financial obligations.
  • Daily Financial Reconciliation: Balance the day’s transactions and prepare deposits.
  • Treatment Coordination: Explain treatment plans, coordinate multi-appointment procedures, and discuss financial options with patients.
  • Reporting & Metrics: Generate reports for production, collections, patient flow, etc., to support office goals.
  • Office Systems Oversight: Manage Abeldent and troubleshoot tech hiccups.
  • Reception Area Management: Keep the front desk organized, welcoming, and running smoothly.
  • Team Collaboration: Act as a communication bridge between patients, dentists, hygienists, and assistants.
  • Patient Engagement: Support promotions, send out appointment reminders, newsletters, and online reviews follow-up.
  • Compliance & Privacy: Ensure PIPEDA and infection control documentation is up-to-date and adhered to.
  • Inventory Coordination (sometimes): Monitor front desk and clinical supplies and reorder when needed.

Experience

  • Previous experience in an administrative role within a medical or dental office is preferred.
  • Familiarity with electronic medical records systems is essential.
  • Knowledge of dental terminology is highly desirable to effectively communicate with healthcare professionals.
  • Excellent organizational skills with attention to detail and the ability to multitask in a fast-paced environment.

Join us in providing exceptional service while contributing to the success of our dental team!

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • Scarborough, ON M1S 3V8: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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