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Office Assistant jobs in Oakville, ON

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    • Supporting the clinical team when needed, including clinical or sterilization assistance .
    • Loves providing exceptional customer service.
    • View all Beehive Dental jobs - Oakville jobs
    • Salary Search: Administrative Assistant salaries in Oakville, ON
    • Communicate and coordinate with external clients on various administrative matters, including scheduling meetings, arranging for document delivery and signing,…
    • Receiving and responding to all cemetery office inquiries from the general public, including: telephone inquiries, in-person, mail and email.
    • Perform miscellaneous office duties including mail handling, data entry, supply ordering, and maintaining uniform inventory.
    • Providing a wide range of confidential, senior-level administrative support to designated leaders and management, including coordinating calendars, schedules,…
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    • Keep the office organized and supplied.
    • Scan, file and maintain company records, including data in our cloud-based reporting software.
    • Provide administrative support to the clinical program including the Pharmacy Director, leadership team, and department staff.
    • Good working knowledge of computers, including experience in Microsoft Word, Excel, as well as proficient internet research skills are an asset.
    • Assist in maintaining office organization and efficiency by utilizing Microsoft Office.
    • 1-2 years of experience in an administrative or office setting.
    • Previous experience in an administrative role or office management.
    • Ensure that office supplies and equipment are well-maintained and stocked.
    • Maintain organized electronic records and information for the Managing Director's office.
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    • Order and keep an inventory of office supplies.
    • HOURS: Causal Hours - 8:30 AM - 4:30 PM.
    • We are looking for a dynamic and proactive Administrative Assistant;…
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Job Post Details

Administrative Assistant
Beehive Dental
1075 North Service Road West, Oakville, ON L6M 2G2
$26–$32 an hour
Full-time
Apply now

Job details

$26–$32 an hour
Paid time off, Dental care, Extended health care, On-site parking
Full-time
1075 North Service Road West, Oakville, ON L6M 2G2

Full job description

Administrative Coordinator / Patient Greeter

Join One of Oakville's Highest-Rated Dental Practices!

Are you looking for more than just a job?

Would you love to be part of one of Oakville's highest-rated dental practices, working alongside some of the best talent in the industry? If you're passionate about delivering exceptional customer service, enjoy working with people, and thrive in a fast-paced, team-focused environment, we'd love to hear from you.

Our practice has built an outstanding reputation by providing exceptional patient care with a warm, welcoming experience from the moment patients walk through our doors. We believe our team is our greatest asset, and we are committed to creating a workplace where people enjoy coming to work every day.

Our doctor genuinely cares about the team and is committed to building a positive, supportive culture where everyone is encouraged to grow professionally and personally.

We're looking for a friendly, energetic, hardworking individual who:

  • Loves providing exceptional customer service
  • Has a positive attitude and enjoys helping others
  • Is organized and detail-oriented
  • Works well in a collaborative team environment
  • Takes pride in creating an outstanding patient experience
  • Is dependable, professional, and eager to learn
  • Is willing to assist both the administrative and clinical teams as needed

Experience in a dental office is considered an asset, but the right attitude and willingness to learn are equally important.

As the first face our patients see, you'll play an important role in creating an exceptional experience.

Responsibilities may include:

  • Warmly greeting patients and making them feel welcome
  • Creating an exceptional first impression for every patient
  • Scheduling and confirming appointments
  • Answering incoming phone calls and responding to patient inquiries
  • Insurance verification
  • Managing patient records with accuracy and attention to detail
  • Processing payments and assisting with insurance submissions
  • Coordinating schedules with the clinical team to ensure smooth patient flow
  • Maintaining a clean, organized, and welcoming reception area
  • Assisting with patient communications and follow-up
  • Helping with general administrative duties
  • Supporting the clinical team when needed, including clinical or sterilization assistance
  • Contributing to an efficient, positive, team-oriented environment

Qualifications:

  • Outstanding customer service and communication skills
  • Professional, friendly, and confident personality
  • Strong organizational and multitasking abilities
  • Excellent attention to detail
  • Comfortable using computers and learning new software
  • Ability to work efficiently in a busy environment
  • Positive attitude with a genuine desire to help others
  • Previous dental experience is an asset but not necessary

What We Offer

  • Competitive compensation: $26.00–$32.00 per hour based on experience
  • Performance incentives and opportunities for advancement
  • Ongoing training and professional development
  • A modern, state of the art progressive dental practice
  • Supportive leadership that values your contributions
  • An amazing team culture where everyone works together
  • Opportunities to grow your career within the practice

If you're looking to join one of the most respected dental teams in Oakville and want to build a rewarding long-term career with a practice that truly values its people, we'd love to meet you.

Apply today with your resume and cover letter.

We look forward to welcoming our next exceptional team member!

Pay: $26.00-$32.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off

Work Location: In person

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