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Office Assistant jobs in Oakville, ON

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    •  Support the day-to-day organization and flow of the office, including office supplies and common areas.
    •  Provide administrative support to the sales and…
    • Thorough knowledge of services, procedures and products offered as well as pre and post treatment instructions to accurately answer patient questions and…
    • Assist with general administrative and office support duties as needed.
    • We are seeking a Sales Administration Assistant to provide vital support to a growing…
    • 2–5 years of experience in an administrative, office support, executive assistant, personal assistant, or similar role.
    • Support the next-day invoicing process.
    • You'll own many of the administrative functions that keep our practice running smoothly, including:
    • You should be comfortable using technology every day,…
    • Excellent computer skills, including experience with CRM systems, Google Workspace, and e-signature platforms (an asset).
    • Real estate experience is required.
    • Dental office: 1 year (required).
    • Clinical Flexibility: Willingness to step in and perform dental assistant duties when needed.
    • Excellent communication skills, including phone etiquette and customer service experience.
    • Proven clerical or administrative experience in an office setting.
    • Previous experience as a receptionist or administrative assistant is highly desirable.
    • Familiarity with legal office procedures is a plus but not mandatory.
    • The Executive Assistant will provide assistance to the Chairman and CEO in all daily administrative and office management tasks.
    • Assist in preparing marketing materials, including online listings, social media content scripting and promotional campaigns.
    • Knowledge of office procedures related to dental billing, insurance processing, and patient record management.
    • 2+ years office experience, including data entry.
    • Provide assistance with general office tasks, including but not limited to, filing, scanning, uploading, file…
    • Collaborate and co-ordinate with the various departments within Onyx-Fire (Estimating, Operations & Service) is required to ensure detailed and accurate support…
    • Assist with light office upkeep, including washing dishes, wiping surfaces, and tidying common areas.
    • Monitor and restock office and kitchen supplies.
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Career Resources:

Office Administrator
ControlChem Canada Ltd.
Burlington, ON L7L 4X2
$48,000–$55,000 a year
Permanent, Full-time
Apply now

Job details

$48,000–$55,000 a year
Paid time off, Dental care, Life insurance, RRSP match, Extended health care, On-site parking
Permanent, Full-time
Burlington, ON L7L 4X2

Full job description

ControlChem Canada Limited is seeking a professional, organized and positive Office Administrator to join our Burlington team. This is an in-office position that plays an important role in supporting our sales, service and administrative operations. The successful candidate will be dependable, comfortable managing multiple priorities, and committed to providing professional service to both customers and team members.

Key Responsibilities

 Provide administrative support to the sales and service teams, including processing pricing quotes, bids and general customer requests.

 Answer incoming phone calls and provide a professional first point of contact for customers, visitors and staff.

 Manage front-of-house activities, including receiving customers and visitors.

 Assist with scanning, filing and maintaining organized company records.

 Cross-train with the Order Desk and provide support with processing sales orders.

 Assist with accounts receivable activities.

 Manage and maintain information within the company’s cloud-based reporting software.

 Process invoices, courier shipments and incoming and outgoing mail.

 Support the day-to-day organization and flow of the office, including office supplies and common areas.

 Work collaboratively with team members and take on additional responsibilities as required.

What We’re Looking For

 Positive, reliable and professional approach, with strong customer and staff interaction skills.

 Self-motivated and able to work independently while also contributing effectively as part of a team.

 Strong interpersonal, written and verbal communication skills.

 Professional and confident telephone manner.

 Strong organizational skills with the ability to multitask and manage competing priorities.

 Flexible and adaptable approach to work and time management.

 Ability to maintain confidentiality and exercise sound judgment.

 Comfortable with Microsoft Word, Excel and general computer applications, with a willingness to learn new programs.

 Strong attention to detail and a commitment to accuracy.

 Team-oriented attitude with a willingness to take direction and support continuous improvement.

Training & Requirements

ControlChem will provide required training in WHMIS, TDG and First Aid. The successful candidate must be able to reliably commute to Burlington, Ontario.

About ControlChem

ControlChem Canada Limited is a progressive and growing company dedicated to delivering high-quality water treatment solutions. We supply industrial clients with water treatment programs for boilers, cooling processes, wastewater and process systems. ControlChem is recognized for its commitment to high-quality customer service and practical water treatment solutions.

Job Types: Permanent, Full-time

Pay: $48,000.00-$55,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match

Ability to commute/relocate:

  • Burlington, ON L7L 4X2: reliably commute or plan to relocate before starting work (required)

Experience:

  • Administrative: 3 years (required)

Work Location: In person

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