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Office Assistant jobs in Newfoundland and Labrador

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    • Assist with general office, property-related, and back-office duties as needed.
    • This position will also lead the implementation of a new accounting system,…
    • Familiarity with office management procedures.
    • Assist with bookkeeping tasks including invoicing, expense tracking, and data entry.
    • Answer and direct phone calls, emails, and customer inquiries promptly and professionally.
    • Maintain accurate filing systems (electronic and paper).
    • Comfortable working with computers and office systems.
    • Assist with purchase orders and general office tasks.
    • Provide short-term coverage for other office roles…
    • Eclipse offers a competitive salary with full benefits including group insurance and pension plan, as well as an employee discount program for store merchandise…
    • Arrange and handle monthly staff orders for office supplies.
    • Successful candidates will have a high school diploma with at least 1 year of experience as an…
    • Assemble and file year-end and tax packages for clients, including facilitating electronic or in-person signatures and utilizing a variety of filing methods,…
    • Strong knowledge of front office operations, including reservation systems and guest management.
    • Ability to work flexible hours, including weekends and holidays…
    • Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette.
    • Support medical or dental office operations as needed, including patient record management and appointment scheduling.
    • The Secretariat was established to coordinate the administration of shared priorities including capacity development, program devolution, and management of the…
    • Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy.
    • Process payroll and maintain payroll records, including T4’s and Remittances.
    • Experienced with bookkeeping and payroll, including project & department…
    • _As the Office Administrator, you will be friendly and outgoing, with great attention to detail and exceptional customer service skills.
    • Handle bookkeeping duties including data entry, invoicing, and record keeping.
    • Strong understanding of bookkeeping principles and financial record management.
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Job Post Details

Office Administrator - job post

Executive Coffee Services Limited
St. John's, NL A1B 4H7
$50,000–$55,000 a year - Permanent, Full-time

Job details

Pay

  • $50,000–$55,000 a year

Job type

  • Permanent
  • Full-time

Location

St. John's, NL A1B 4H7

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • RRSP match
  • Casual dress
  • Extended health care
  • Company events
  • RRSP

Full job description

Executive Coffee Services Ltd. is seeking a reliable and detail-oriented Office Administrator to support our day-to-day operations. This role is responsible for accounting administration, payroll support, customer service, and order entry, and plays an important role in month-end and quarterly processes.

This position will also lead the implementation of a new accounting system, including setup coordination, testing, documentation, and user support.

This position works closely with Operations and Accounting managment and is well suited for someone who is organized, accurate, and comfortable handling multiple responsibilities in a fast-paced office environment.

Responsibilities

  • Process payroll for Executive Coffee Services
  • Process Accounts Receivable and Accounts Payable (shared responsibility)
  • Credit card processing and balancing
  • Support bank deposits and cash-related processes
  • Perform customer service and order entry (calls, emails, order processing, issue routing)
  • Enter and manage customer orders accurately and efficiently
  • Participate in month-end and quarterly close activities
  • Prepare reconciliations, schedules, and reporting support
  • Maintain accounting documentation and procedures
  • Lead accounting system implementation (e.g. QuickBooks)
  • Assist with general office, property-related, and back-office duties as needed

Qualifications

  • Previous experience in office administration or accounting support
  • Post Secondary Degree or Diploma in a related field
  • Experience with accounting software (QuickBooks is an asset)
  • Strong organizational skills and attention to detail
  • Comfortable handling customer interactions and order entry
  • Ability to manage multiple priorities
  • Proficiency with Microsoft Office (Excel, Word, Outlook)

What We Offer

  • Competitive salary based on experience
  • Stable, full-time position
  • Supportive, team-oriented environment
  • Clear expectations and structured responsibilities
  • A company culture focused on service, speed, and reliability
  • Group Health Insurance and RRSP program
  • Salary: $50,000 – $55,000 per year

Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Extended health care
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care

Ability to commute/relocate:

  • St. John's, NL A1B 4H7: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (required)

Experience:

  • Accounting: 1 year (required)

Language:

  • English (required)

Location:

  • St. John's, NL A1B 4H7 (preferred)

Work Location: In person

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