Office Assistant jobs in Nanaimo, BC
Receptionist/Administrative Assistant
Easily applyPacific CPA LLPNanaimo, BC V9T 2L7- $24–$28 an hour
- Full-time +1
- Monday to Friday +1
- Vision care
- Dental care
- Extended health care
- On-site parking
- We are seeking an enthusiastic client service specialist to join our administration team in a full-time Receptionist/Administrative Assistant role.
Office Administrator
Easily applyMount Benson Mechanical (1991) Ltd.Nanaimo, BC- $22–$28 an hour
- Full-time +1
- Monday to Friday +1
- Support and create implementation of new office systems as required.
- Answer and direct office and client-related phone calls.
- Vancouver Island UniversityNanaimo, BC V9R 5S5
- $25.55 an hour
- Part-time
- Responsible for administrative support duties including:
- Updating departmental listserv's, website management systems as well as other communication platforms…
Medical Office Assistant
Easily applyPacific Coast Eye Centre - Dr. Goad and Dr. MorozNanaimo, BC- $23–$25 an hour
- Full-time
- Paid time off
- Extended health care
- Support administrative tasks including filing, faxing, scanning, and managing office supplies.
- Excellent organizational skills with attention to detail in…
Medical Office Assistant
Easily applyPacific Coast Eye Centre - Dr. Goad and Dr. MorozNanaimo, BC- $23–$25 an hour
- Full-time
- Paid time off
- Extended health care
- Support administrative tasks including filing, faxing, scanning, and managing office supplies.
- Excellent organizational skills with attention to detail in…
Naturopathic Office Assistant
Easily applyOften replies in 1 dayVitaCare Natural Health ClinicNanaimo, BC V9S 1H1- From $20 an hour
- Part-time
- Company events
- On-site parking
- Assist with patient intake, including collecting medical histories and updating records.
- Support the Naturopathic, Nursing, Hydrotherapy and Acupuncture duties…
Dental Administrative Assistant
Easily applyOften replies in 1 dayOceanGrace DentalNanaimo, BC- $30–$34 an hour
- Part-time
- Computer experience is a must as we are a chartless office, and working knowledge of insurance plans, keeping track of limits, doing preauthorizations/…
- Park Place Seniors LivingNanaimo, BC
- Assist with Resident move-ins and move-outs, including documentation and data entry.
- Order office supplies and coordinate equipment servicing as needed.
- School District #69 (Qualicum)Nanoose Bay, BC
- $31.70 an hour
- Part-time +2
- Performs general office duties including reception, filing, typing correspondence and reports, and producing bulletins, newsletters and updating the school…
- Bees Knees CleaningNanaimo, BC
- $17.85–$25.00 an hour
- Part-time +1
- Casual dress
- Flexible schedule
- Administrative or executive assistant experience.
- New business ventures and projects.
- Maintain digital files and documents.
- Follow up on tasks and action items.
View similar jobs with this employerIsland HealthNanaimo, BC V9S 5W3- $26.42–$28.25 an hour
- Provides site-specific receptionist services including answering general inquiries, greeting clients and booking appointments.
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Office Administrative Assistant
Easily applyJRE Hardware Inc.Nanaimo, BC- $18–$24 an hour
- Casual dress
- Flexible schedule
- On-site parking
- Rusty hangs out in the office with us most days to keep morale high.
- Showroom/Office Maintenance: Ensure the showroom and office remain tidy, organized, and…
Office and Sales Assistant
Easily applyCoast LubricantsNanaimo, BC- $17.85–$30.49 an hour
- Full-time
- Assist with bookkeeping tasks such as invoicing, inventory, and record keeping.
- We are seeking a detail-oriented and organized Office and Sales Assistant to…
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Office Assistant/Receptionist
Easily applyColby Marie Notary PublicNanaimo, BC V9T 6N1- $17.85–$25.00 an hour
- Vision care
- Employee assistance program
- RRSP match
- Company events
- Extended health care
- On-site parking
- Order and maintain office supplies.
- Assist with data entry and general office administration.
- Restock refreshments, office supplies, and client amenities.
- Canada PostNanoose Bay, BC V9P 9A0
- $20.54 an hour
- Understanding of general or post office accounting systems.
- Training and/or experience interacting with the public in a retail and/or service environment,…
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- Island HealthNanaimo, BC V9T 1X5
- $27.26–$29.16 an hour
- Reporting to the Manager or delegate, and working as part of an integrated administrative team, the Medical Office Assistant/Clerk performs a variety of…
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Job Post Details
Receptionist/Administrative Assistant - job post
Job details
Pay
- $24–$28 an hour
Job type
- Permanent
- Full-time
Shift and schedule
- Overtime
- Monday to Friday
Location
Benefits
Pulled from the full job description
- Vision care
- Dental care
- Extended health care
- On-site parking
Full job description
Pacific CPA is a mid-sized public practice accounting firm with a long history in Nanaimo, offering tax, accounting, bookkeeping, and payroll services to a wide variety of clients across multiple industries.
We are seeking an enthusiastic client service specialist to join our administration team in a full-time Receptionist/Administrative Assistant role.
Our ideal candidate will be confident, outgoing, eager to learn, detail-oriented, reliable, and possess excellent communication skills in a professional setting. As the first point of contact for the firm, we want someone that is extremely comfortable speaking with our clients and determining how best to assist them. Multi-tasking and managing constant interruptions will be an essential part of this role. We are looking for someone that will see this role as a long-term career rather than just a job.
The start date for this position is expected to be Monday, October 5, 2026, but is negotiable for the right candidate if they are seeking an earlier start date.
Responsibilities:
· Front desk reception and answering a multi-line phone system
· Communication with clients via phone and email
· Providing support to the Office Manager, Partners, and other staff as needed
· Liaise with Canada Revenue Agency on various issues
· Scanning and maintenance of a paperless document management system
· Financial statement proofing and tax return assembly
· Billing and WIP assistance
· Posting customer payments
· Accounts receivable/collections
· Other administrative tasks as assigned
Skills & Experience:
· Minimum 1 year in a customer service/administration role
· Very comfortable with computers and emerging technology
· Minimum typing speed of 40 WPM
· Proficient with social media/online marketing
· Ability to work under pressure, within tight deadlines, and with highly confidential information
· Friendly and enthusiastic personality
· Punctual and reliable
· Administrative diploma/certificate considered an asset
While all of the above skills are important to this role, we feel a positive attitude and willingness to learn are the most important attributes we're seeking for this candidate, so if you feel like you could excel in this role and don't have the experience we're seeking, please submit a cover letter with your application explaining how you feel you you'd be a great fit for us.
What We Offer:
Our firm’s management team recognizes the importance of work-life balance and for that reason, provide flexibility in exchange for reliability and effort from the employees. We believe that everyone should enjoy coming to work and we have fostered an environment where this is possible. Additional benefits include:
- An excellent health & dental plan (after successful completion of probation period)
- Paid sick/medical appointment time
- Annual health & wellness benefit
- Service recognition bonuses
- We close the office on Fridays during July & August so you get more summer to enjoy (Fridays will be a required part of your schedule during the other months of the year)
The hours for this position would be 8:30am to 5:00pm Monday to Friday (37.5 hours/weekly). During our busy season (March & April), overtime hours may be required. The pay for this position is $24-$28 per hour to start, depending on experience (negotiable).
Please submit your cover letter, resume, salary expectations, and desired start date to careers@pacificcpa.ca. We will be conducting interviews until we find someone who is a perfect fit for our close-knit team. We thank everyone for their applications and interest in working for Pacific CPA LLP. Please visit our website to learn more about our firm: https://pacificcpa.ca/
Job Types: Full-time, Permanent
Pay: $24.00-$28.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Vision care
Ability to commute/relocate:
- Nanaimo, BC V9T 2L7: reliably commute or plan to relocate before starting work (required)
Location:
- Nanaimo, BC V9T 2L7 (preferred)
Work Location: In person