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Office Assistant jobs in Nanaimo, BC

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Job Post Details

Executive Assistant to CEO - job post

Echelon Creative
1985 South Wellington Rd, Nanaimo, BC V9X 1R4
$50,000–$70,000 a year - Permanent, Full-time

Job details

Pay

  • $50,000–$70,000 a year

Job type

  • Permanent
  • Full-time

Location

1985 South Wellington Rd, Nanaimo, BC V9X 1R4

Benefits

Pulled from the full job description

  • Dental care
  • Disability insurance
  • Extended health care

Full job description

Location: Based Nanaimo, BC or Yellowknife, NT (your choice, we may be able to provide subsidized housing) — some travel between locations required

Job Type: Full-time

Compensation: $50,000–$70,000 CAD annually, based on experience, with a defined path for growth as responsibilities expand

About the Role

We're looking for a sharp, tech-forward Executive Assistant to work directly with the CEO across a small group of companies spanning metal fabrication, modular and log home construction, and general contracting — with operations and offices in Yellowknife, NT and Nanaimo, BC. This isn't a typical admin role. We want someone who's genuinely comfortable using AI tools as part of their daily workflow, and who's looking to grow into a management position within the group over time.

You'll start managing the essentials (inbox, scheduling, communications) but the real opportunity is bigger — helping build the systems, processes, plans, and proposals that move the business forward, and growing into a leadership role as you prove yourself.

What You'll Do

  • Manage and respond to email correspondence on the CEO's behalf
  • Schedule and coordinate meetings across time zones and locations
  • Use AI tools (Microsoft 365 Copilot, ChatGPT, Claude, etc.) daily to speed up research, writing, scheduling, and organization of the business
  • Draft business plans, proposals, and client-facing documents
  • Help track projects and priorities across multiple companies
  • Take on increasing responsibility over time — this role is built to grow

What We're Looking For

  • Genuinely tech-savvy — comfortable adopting new software quickly and using AI tools as part of your daily work, not just familiar with them
  • Excellent written communication skills
  • Highly organized, proactive, and able to manage shifting priorities
  • Ambitious — looking to grow into a management or operational leadership role, not stay in a support role long-term
  • Business administration, marketing, or management education/training is an asset but not required
  • Comfortable working independently and communicating across two locations (Yellowknife and Nanaimo)

Why This Role

A rare opportunity to get in early with a growing group of companies and shape a role around your strengths as you go. If you're ambitious, tech-forward, and looking for a place where drive matters more than years of experience, this could be a strong fit.

Pay: $50,000.00-$70,000.00 per year

Benefits:

  • Dental care
  • Disability insurance
  • Extended health care

Ability to commute/relocate:

  • Nanaimo, BC V9X 1R4: reliably commute or be willing to relocate with an employer-provided relocation package (required)

Application question(s):

  • Describe a specific way you've used AI tools (like ChatGPT, Claude, or Copilot) to help with a task at work or school. What was the task, and how did AI make it faster or better?
  • This role is designed to grow from administrative support into a management position over time. What does that kind of growth path look like to you, and what would you want to be doing in 2-3 years?

Willingness to travel:

  • 50% (required)

Work Location: In person

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