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Office Assistant jobs in Nanaimo, BC

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    • Support office management tasks including coding, inventory tracking, and file organization.
    • Knowledge of office management practices; experience as a personal…
    • As this position is considered a position of trust, you may be required to complete a criminal record background check in accordance with FCL policies.
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    • The candidate must be able to work additional shifts based on reception needs, including evening shifts.
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    • Familiar with basic office machines such as scanners and fax machines.
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    • Urine dips and preparing specimens for the lab.
    • This position is 4 days per week, Monday, Tuesday, Thursday and Friday, with Wednesday off.
    • Flexibility is required to work occasional after-hours Women’s…
    • Assist with Resident move-ins and move-outs, including documentation and data entry.
    • Order office supplies and coordinate equipment servicing as needed.
    • Computer experience is a must as we are a chartless office, and working knowledge of insurance plans, keeping track of limits, doing preauthorizations/…
    • Knowledge of general office procedures.
    • As a member of the Nanaimo Child Development Centre administration team, the employee will perform a variety of…
    • Provides site-specific receptionist services including answering general inquiries, greeting clients and booking appointments.
    • Ability to establish and maintain rapport with clients, including young children, parents, Community partners, staff, teachers and other school staff.
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Job Post Details

Field Administrator - job post

Industrial Scaffold Services L.P.
2.0 out of 5 stars
Nanaimo, BC V9X 1T5
$25.50–$27.50 an hour - Full-time

Job details

Pay

  • $25.50–$27.50 an hour

Job type

  • Full-time

Location

Nanaimo, BC V9X 1T5

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Life insurance
  • Disability insurance
  • Extended health care
  • Company events

Full job description

Job Summary

Industrial Scaffold Services is seeking a proactive, detail-oriented Field Administrator to support our field operations across Western Canada. We provide scaffolding, rentals, and related services to industrial clients, and this role is critical to keeping our projects running smoothly.

As a Field Administrator, you will be the administrative backbone for the Director of Operations, Operations Managers, and Site Supervisors. You will play a key role in coordinating field activities, managing documentation, supporting shutdowns, and ensuring accurate payroll and billing processes. This position is ideal for someone who thrives in a fast-paced, field-focused environment and enjoys being an essential part of operational success.

Key Responsibilities

Field & Operations Support

  • Provide administrative support to the Director of Operations, Operations Managers, and Site Supervisors
  • Deliver on-site administrative support during day to day maintenance, shutdowns and major projects
  • Coordinate manpower requirements with Supervisors, Logistics Manager, and Union representatives
  • Assist with job setup and mobilization activities

Payroll, Billing & Reporting

  • Create daily labor and equipment hour reports for payroll and billing
  • Track job-related purchases and expenses for billing purposes
  • Compile and prepare data for management and client reporting
  • Maintain accurate spreadsheets, reports, and records in a timely manner

Procurement & Documentation

  • Generate requests for accommodations, equipment, materials, and subcontractors
  • Ensure all required paperwork and approvals are completed and processed
  • Prepare, finalize, and issue approved quotes to clients

Office & Administrative Duties

  • Perform data entry, filing, proofreading, and document management
  • Support office management tasks including coding, inventory tracking, and file organization
  • Maintain organized and accessible records to support field and office operations

Customer & Vendor Support

  • Respond to client and vendor inquiries promptly and professionally
  • Foster positive working relationships with customers, suppliers, and internal teams

Experience & Qualifications

  • Previous administrative or field/office support experience preferred
  • Experience in industrial construction or related industries is an asset
  • Strong organizational skills with the ability to multitask in a fast-paced environment
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets)
  • Excellent communication skills and professional phone etiquette
  • Must be fluent in both spoken and written English. Bilingual abilities are considered a strong asset
  • Proven ability to manage time effectively and prioritize competing demands
  • Clerical experience including data entry, filing, proofreading, and calendar management
  • Knowledge of office management practices; experience as a personal assistant or receptionist is advantageous
  • Must have own reliable vehicle and valid drivers licence

Pay: $25.50-$27.50 per hour

Expected hours: 40.0 per week

Benefits:

  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care

Work Location: In person

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