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Office Assistant jobs in Mississauga, ON

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    • The ideal candidate will also have a valid driver’s license and personal vehicle to run errands, including but not limited to banking.
    • Eager to learn and adapt.
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INTAKE CLERK/DATA ENTRY/RECEPTION
Select or enter
Oakville, ON
Full-time
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Job details

Pay information not provided
Paid time off, Casual dress, On-site parking
Full-time
8 hour shift, Monday to Friday
Oakville, ON

Full job description

James Deep Law, a boutique law firm located in Oakville and specializing in Real Estate, Wills and Estates, and Notarial Services, is seeking a dynamic customer service professional to join our amazing team. As the first point of contact, you will establish our firm’s first impressions on our clients. It will be your responsibility to enthusiastically greet incoming guests, answer the phone, and monitor emails, while maintaining professionalism and confidentiality. In addition to the client facing duties, you will be responsible for file opening and other administrative duties. The ideal candidate will also have a valid driver’s license and personal vehicle to run errands, including but not limited to banking. Preference will be given to recent graduates of Law Clerk or Legal Assistant programs. Candidates with experience in Unity, Teraview, PC Law, as well as those with a background in real estate sales and social media marketing, are especially encouraged to apply. If you're looking for an energetic office and excited about contributing to our dynamic team, we invite you to send your resume and a cover letter to reception@jamesdeep.com.

Employee Characteristics:

We seek a candidate who is:

  • Eager to learn and adapt.
  • Confident and charismatic, with strong communication skills.
  • Highly organized and detail-oriented.
  • Self-managed.
  • Polished, reliable, and excited to work in a team environment.

Skills, Experience, and Expectations:

The ideal candidate will have:

  • Proficiency in Unity, Teraview, and PC Law.
  • Experience in handling wills and real estate documentation.
  • At least 1 year of experience in data entry.
  • Computer literacy.
  • Personal vehicle.

· Social media marketing experience is an asset.

Language Requirement:

  • English: Mandatory.
  • French: Not required.

Schedule:

  • Monday to Friday, 9 AM to 5 PM.

Location & Commute:

  • Our office is conveniently located off Speers Road in Oakville, just 1 km from the Q.E.W. Candidates must be able to reliably commute to Oakville for this in-office position.
  • At least 1 year of experience in data entry.
  • Computer literacy.
  • Personal vehicle.

· Social media marketing experience is an asset.

Language Requirement:

  • English: Mandatory.
  • French: Not required.

Schedule:

  • Monday to Friday, 9 AM to 5 PM.

Location & Commute:

  • Our office is conveniently located off Speers Road in Oakville, just 1 km from the Q.E.W. Candidates must be able to reliably commute to Oakville for this in-office position.

Job Role/Description:

Responsibilities include:

  • Being the first point of contact for our clients with a warm, professional welcome.
  • Coordinating client intake processes, scheduling, and maintaining records.
  • Carrying out banking duties, including but not limited to certifying cheques and making deposits.

Compensation:

  • Competitive wage, commensurate with experience.

How to Apply/Contact Us:

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Additional pay:

  • Bonus pay

Benefits:

  • Casual dress
  • On-site parking
  • Paid time off

Flexible language requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Oakville, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Do you have any work experience in the legal industry?
  • Do you have any legal education?

Experience:

  • Data entry: 1 year (preferred)

Language:

  • English (required)

Work Location: In person

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