Office Assistant jobs in Lower Mainland, BC

Job description:

MSALABS is an experienced global provider of geochemical laboratory services to the exploration and mining industries in Canada, the USA and around the world. We have a rapidly growing network of laboratories in key mining regions around the world to limit lead times and transit costs and we employ the latest hi-tech analysis equipment.

We are seeking a highly organized and detail-oriented Purchasing & Administrative Assistant to join our team. In this position, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys providing exceptional customer service.

Responsibility:

• Core administrative responsibilities including data entry, filing, photocopying, manage incoming and outgoing mail, and creating letters and memos.
• Create purchase orders and place orders with suppliers.
• Request quotes from suppliers.
• Tracking delivery dates on orders.
• Receive orders, organize, scan and file packing slips.
• Match packing slips to approved purchase orders along with AP invoices.
• Answer and direct incoming phone calls.
• Greet and re-direct customers and couriers.
• Ensure all guests sign-in, have a visitor pass, and are accompanied by a staff member.
• Prepare, receive, and distribute mail/faxes.
• Update and distribute in-house phone list as required.
• Maintain appearance of reception, front lobby and boardroom area.
• Maintain office supplies.
• Maintain inventory list for office and laboratory supplies.
• Maintain and create excel spreadsheets.
• Support the logistics department when required.
• Organizes freight quotes and shipments.
• Coordinate site events when required.
• Accounting admin support including accounts payable, and accounts receivable.
• Prepare credit applications.
• Book flights and accommodations
• Participate, when requested in department and health and safety meetings.
• Participate, when requested in internal and external audits.
• Keeps work area clean, neat, and organized.
• Other responsibilities as assigned.

Qualifications:

• 1 year experience in Purchasing is required
• Purchasing in Accpac and/or Dynamic 365 is an Asset
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook)
• Strong attention to detail and excellent organizational skills
• Ability to multitask and prioritize tasks effectively
• Excellent written and verbal communication skills
• Familiarity with phone systems and customer service principles
• Data entry experience is required
• Ability to speak French considered an asset

Please note that only shortlisted candidates will be contacted. Thank you for your understanding.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Ability to commute/relocate:

• Langley, BC: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Purchasing: 1 year (required)
• Administrative: 1 year (required)

Work Location: In person

Pay: $24.00 per hour

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match

Ability to commute/relocate:

• Langley, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have experience working with D365 system?
• Do you have experience working with Accpac system?

Experience:

• Microsoft Office: 1 year (required)
• Purchasing: 1 year (required)

Language:

• French (preferred)

Work Location: In person