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Office Assistant jobs in Kelowna, BC

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    • Office Management: Ensure a functioning office environment, order office supplies, and maintain inventory.
    • Prepare and Review Biweekly Payroll.
    • Medical office: 2 years (required).
    • Relevant MOA experience or MOA certification is necessary.
    • Hourly starting rate $26/hr with increments related to…
    • 1–3 years experience in a busy office or customer-facing environment (dental preferred but not required).
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    • Keep gifting and follow-up flowing: Handle client and referral gifting, event planning, and post-funding relationship programs with precision.
    • Track important corporate filing deadlines, including tax filings, annual reports, insurance renewals, permits, licenses, and other regulatory requirements.
    • Oversee and manage the daily administrative functions of the office, including internal communications, scheduling, and maintaining accurate and organized…
    • As this position is considered a position of trust, you may be required to complete a criminal record background check in accordance with FCL policies.
    • Stay within the administrative assistant role and ask for guidance when needed.
    • Comfort using email, calendars, word processing, and basic office systems.
    • Manage incoming and outgoing patient referrals, including reviewing referral information, coordinating appointments, and communicating with referring offices as…
    • Perform a variety of administrative and clerical activities.
    • Review, modify and prepare general templates, letters, reports, PowerPoint presentations, Word…
    • View all MNP jobs - Kelowna jobs
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    • Prepares and receives paperwork for various projects and programs as assigned by Supervisor or Department Lead (i.e. month-end and year-end tasks, including…
    • Assist with coordinating office events, including preparation, logistics, and collaboration with internal teams and committees.
    • Be part of a multidisciplinary team that truly cares about their clients and each other.
    • Greeting clients and making them feel welcome.
    • Medical office assistant certificate (required).
    • Medical office assistant: 3 years (required).
    • Process incoming and outgoing referrals efficiently and…
    • Assist with payroll administration including new hires, terminations, wage changes, vacation tracking, and payroll documentation.
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Job Post Details

Finance Officer Admin Assistant - job post

Metis Commission for Children and Families of BC
2205 Louie Dr, Westbank, BC
From $35 an hour - Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • From $35 an hour

Job type

  • Full-time

Location

2205 Louie Dr, Westbank, BC

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care
  • Employee assistance program
  • RRSP match
  • Casual dress
  • Extended health care
  • Wellness program

Full job description

Job Summary

The Finance Officer & Administration Assistant ensures the timely and accurate handling of financial transactions and manages the office's daily operations. This person serves as the primary contact for financial reporting and vendor management, and facilitates administrative processes to support the broader team.

Key Responsibilities

Financial Functions

· Deliverables:

· Process Accounts Payable

· Process Accounts Receivable

· Prepare and Review Biweekly Payroll

· New-hire Enrolments and Terminations

· Prepare Records of Employment

· Prepare and Review Annual T4 Slips and Filing

· Prepare Quarterly WorkSafe BC filing

· Benefits Management and Enrolment

· RRSP Management and Enrolment

· Prepare and Remit Monthly Canada Revenue Agency Remittances - Payroll Source Deductions

· Prepare and Review Annual GST Filing

· Prepare Annual CSSEA Turnover Report

· Prepare Monthly Bank Reconciliations

· Prepare Monthly Credit Card Reconciliations

· Prepare Financial Statements

· Monitor Budget Expenditures

· Fund Reporting

· Annual Audit Preparation and Support

· Answer Queries Pertaining to Financial Matters

· Budgeting: Assist with budget preparation and expense tracking.

Administrative Functions

· Office Management: Ensure a functioning office environment, order office supplies, and maintain inventory.

· Scheduling & Meetings: Coordinate meetings, book rooms, and prepare agendas.

· Records Management: Maintain both electronic and physical filing systems for administrative and financial documents.

· Communication: Greet visitors, answer telephone inquiries, and handle correspondence.

· Travel Logistics: Arrange travel and accommodation.

· Required Qualifications and Skills

· Education: Diploma/degree in Business Administration, Accounting, or a related field.

· Experience: 2–5 years of experience in both bookkeeping and administration.

· Technical Proficiency: Proficiency in accounting software (Sage) and MS Office Suite, especially Excel.

· Analytical Skills: Strong numeracy and attention to detail.

· Organizational Skills: Ability to prioritize work, multitask, and manage deadlines.

· Soft Skills: Strong communication, discretion with confidential information, and a professional manner.

Pay: From $35.00 per hour

Expected hours: 30.0 per week

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off
  • RRSP match
  • Wellness program

Education:

  • DCS / DEC (required)

Experience:

  • Accounting: 2 years (required)

Work Location: In person

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