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Office Assistant jobs in Kelowna, BC

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Job Post Details

Office Admin Assistant - job post

5th Element Manufacturing Ltd.
120 Carion Road, Kelowna, BC
$22–$30 an hour - Part-time

Job details

Pay

  • $22–$30 an hour

Job type

  • Part-time

Location

120 Carion Road, Kelowna, BC

Benefits

Pulled from the full job description

  • Dental care
  • Casual dress
  • Extended health care
  • On-site parking

Full job description

Overview

5th Element Mfg. (Kelowna, BC) is looking for a detail-oriented Management Support team member to keep our QuickBooks up to date, reconcile project expenses, and support day-to-day admin. This starts part-time and is expected to grow to full-time within 90 days for the right person.

This is not an accountant role. Your focus is accurate data entry, clean records, and consistent weekly routines so the business stays organized and informed.

Pay & schedule

  • $22–$30/hour (based on experience)
  • Part-time to start (target 15–25 hrs/week)
  • Growth to full-time 40hrs/week within ~90 days based on workload and fit
  • Location: Kelowna, BC (lake country)

What you’ll do (primary)

  • QuickBooks data entry: enter and code transactions accurately and consistently
  • Project expense organization: ensure expenses are assigned to the correct project/customer
  • Receipt/document management: collect, attach, and file receipts and backup documentation
  • Reconciliations: reconcile bank and credit card accounts on a regular cadence
  • Clean records: maintain vendor/customer lists and keep files organized
  • Flag issues early: missing receipts, unclear coding, duplicates, or items needing management approval

What you’ll do (secondary)

  • Admin/EA support: calendar scheduling, reminders, and follow-ups
  • Account management: help manage admin portals/subscriptions/vendor accounts as needed
  • General office tasks: data entry, document formatting, organizing folders, “other duties as assigned”

Marketing support (light execution)

  • Email marketing: build/schedule campaigns in Mailchimp (or similar) using provided content/assets
  • Social posting: schedule/post approved content and keep a simple posting calendar

What we’re looking for

Must-haves

  • QuickBooks experience (data entry + reconciliations)
  • Strong attention to detail and comfort working with numbers
  • Reliable follow-through and ability to maintain weekly routines
  • Solid computer skills (email, spreadsheets, file organization)

Nice-to-haves

  • Experience with project/job costing environments (construction, trades, fabrication, manufacturing)
  • AR/AP exposure (helpful, but not required)
  • Mailchimp/email marketing experience
  • Social media scheduling tools experience

How to apply

Send:

  • A short note about your experience with QuickBooks (Online or Desktop)
  • Your availability (hours/week and start date)
  • Any relevant resume

Screening questions (please answer in your application)

1. Which version have you used: QuickBooks Online or Desktop?

2. How often have you done bank/credit card reconciliations (weekly/monthly)?

3. Have you coded expenses to projects/jobs before? Briefly describe.

4. Are you available to start part-time and grow to full-time within ~90 days?

Pay: $22.00-$30.00 per hour

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • On-site parking

Education:

  • Secondary School (preferred)

Experience:

  • quickbooks: 2 years (required)
  • Administrative: 1 year (preferred)

Language:

  • fluent and clear english (required)

Work Location: In person

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