Office Assistant jobs in Kelowna, BC

Flema Products Ltd.
Location: Lake Country, British Columbia
Job Type: Full-Time, Permanent
Schedule: Monday–Friday, 7:30 AM–4:00 PM
Starting Wage: $22.00 per hour, with opportunity for wage growth
Probationary Period: 90 days
Benefits: Available following successful completion of the probationary period

About Flema Products Ltd.

Flema Products is a trusted Canadian manufacturer and distributor of industrial equipment, proudly based in Kelowna, British Columbia. With over 40 years of experience, we specialize in supplying high-performance products for the heavy-duty, commercial, agricultural, and industrial sectors.

About the Position

Flema Products Ltd. is looking for a reliable and detail-oriented Administrative Assistant – AP/AR & Marketing Support to join our office team on a full-time basis.

This position will primarily support the day-to-day administrative, accounts payable, and accounts receivable functions of the company while also assisting with website maintenance and basic marketing activities.

The successful candidate will work closely with the Office Administrator and will play an important role in keeping customer and supplier records organized, invoices processed accurately, and routine office tasks completed efficiently. The position also provides an opportunity to contribute to Flema's website and marketing materials, including adding new products, photographing products, and creating flyers as required.

This is a hands-on role in a small business environment where priorities can vary from day to day. We are looking for someone who is organized, comfortable working with numbers and computer systems, pays close attention to detail, and is willing to take on a variety of responsibilities.

Key Responsibilities:

Accounts Payable & Receivable

• Create customer invoices from purchase orders and sales orders.
• Review invoices for accuracy and completeness.
• Send customer invoices and related documentation.
• Enter supplier bills into the accounting system.
• Prepare and send customer account statements on a bi-weekly basis.
• Maintain accurate customer and supplier records.
• Assist with routine accounts payable and accounts receivable tasks.
• Work with the Office Administrator to ensure invoices and account information are processed accurately and on time.

Website & Marketing Support

• Maintain and update the Flema Products website using Wix.
• Add new products and update existing product information as required.
• Take photographs of products for use on the website and marketing materials.
• Prepare product information and website content while following the established style and presentation of the Flema website.
• Create flyers and other basic marketing materials as required.
• Assist with website and marketing updates in coordination with the Office Administrator and Owner.
• Help keep product information and online content current and consistent.

Administrative Support

• Work closely with and provide day-to-day support to the Office Administrator.
• Assist with general office and administrative tasks as required.
• Maintain organized records, documents, and information.
• Assist with data entry and other routine office duties.

Qualifications:

• Previous experience in an administrative, office, or similar support role.
• Strong attention to detail and accuracy.
• Comfortable working with numbers, invoices, and purchase orders.
• Good organizational and time-management skills.
• Comfortable using computers and learning new software and systems.
• Strong written and verbal communication skills.
• Ability to work independently while also working closely with the Office Administrator and other team members.
• Professional, dependable, and willing to learn.
• Reliable transportation to office location in Lake Country.

Experience Considered an Asset (Not Required)

• QuickBooks experience.
• Accounts payable or accounts receivable experience.
• Invoicing experience.
• Wix website experience.
• Adobe Express experience.
• Experience taking product or commercial photographs.
• Experience creating flyers or other basic marketing materials.
• Experience working in a small business or office environment.

What We Offer

• Full-time, permanent employment.
• Monday–Friday schedule, 7:30 AM–4:00 PM.
• Starting wage of $22.00 per hour, with opportunity for wage growth.
• Benefits available following successful completion of the 90-day probationary period.
• A varied role with opportunities to develop administrative, accounting, website, and marketing skills.
• A supportive, hands-on work environment with direct collaboration with the Office Administrator and company owner.

How to Apply

If you are organized, detail-oriented, and looking for a full-time position where you can contribute across multiple areas of a growing company, we would like to hear from you.

Please submit your resume for consideration.

Pay: From $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• On-site parking

Work Location: In person