Office Assistant jobs in Fort McMurray, AB

Job Description

Reporting to the CEO, the Office Administrator provides administrative support across all departments, from leadership to our managers and staff. You'll handle the administrative work that keeps our business organized and running smoothly, including office operations, scheduling, records management, payroll and employee administration, onboarding, and support for our health and safety programs. This is a demanding, high-trust role, essential to keeping our entire team organized, supported, and running efficiently.

The successful candidate is highly organized, detail-oriented, proactive, and able to effectively prioritize competing demands while maintaining a high level of accuracy, professionalism, and confidentiality.

Salary

$35 - $45 per hour

Responsibilities

• Coordinate daily office operations and administrative procedures, including office supplies and vendor relationships, so the workplace runs smoothly
• Manage calendars, schedule meetings, and arrange travel and company events
• Provide administrative support to the CEO, managers, and staff across all departments, preparing reports, spreadsheets, presentations, correspondence, and internal communications
• Maintain organized physical and digital filing systems and keep company policies, forms, templates, and records current
• Coordinate the administrative side of the employee lifecycle, from job postings and interview scheduling to onboarding, offboarding, benefit enrollments, and confidential personnel files
• Prepare payroll in line with company procedures, reviewing timesheets, overtime, and leave requests and maintaining employee profiles within the payroll system.
• Support our health and safety program by coordinating safety meetings, taking minutes, and tracking employee training, certifications, and expiry dates
• Maintain safety records, compliance documentation, and coordinate safety initiatives.

Qualifications

• Business Administration Diploma or equivalent education/training
• 2+ years of experience in an office administration or similar role
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Understanding of payroll & benefits administration, HR administration, and employee record management
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Valid Class 5 driver's licence with a clean driving record

Schedule:

• Day shift
• Monday to Friday
• 8:00 am-4:30pm

Benefits

• Staff safety is our number one priority
• Committed to creating a workplace culture that values our employees
• Supportive and collaborative environment where everyone can thrive
• BES is a company who cares for our community
• Ongoing training and professional development opportunities
• Health Care Benefits
• Disability insurance
• Life insurance
• RRSP match

Who We Are- Brignall Equipment Solutions Ltd:

Since 2012, Brignall Equipment Solutions has proudly served Fort McMurray and the Wood Buffalo Region as your local authorized industrial engine and equipment dealer. Our commitment to customer satisfaction has made us a reliable partner for businesses seeking high-quality products and trusted services. We aim to lead the industry by staying current with the latest advancements and technologies, delivering innovative solutions to our valued customers.

Our Expertise

At Brignall Equipment Solutions, we specialize in:

• Industrial Engine Parts, Sales, Service, & Warranty
• Equipment Parts, Sales, Service, & Warranty
• Power Systems

We are proud to be the local dealer for industry-leading brands:

Industrial Engines

• Cummins
• Deutz Diesel
• Isuzu Diesel
• Kohler/Rehlko
• Perkins
• Yanmar

Equipment and Power Solutions

• Airman
• Allmand
• Bobcat Portable Power (formally Doosan)
• Generac
• Miller Welders
• Multiquip Power
• Wacker Neuson

Safety

Safety is our top priority. We understand the critical importance of creating a safe working environment for our employees, and customers. By proactively identifying and addressing potential safety hazards, we minimize risks and strive to prevent accidents or injuries. We firmly believe that a strong safety culture not only protects everyone but also enhances productivity and customer satisfaction.

Company Culture

At Brignall Equipment Solutions, we are dedicated to promoting a vibrant company culture centered on health and wellness. We actively listen to our employees' needs and aspirations, regularly conducting anonymous surveys to gather valuable feedback. In addition, we offer an enticing incentive program that includes perks, striving to create an environment where every team member feels valued and rewarded for their hard work and dedication.

Pay: $35.00-$45.00 per hour

Work Location: In person