Office Assistant jobs in Etobicoke, ON

Tkachuk Immigration Services Inc.Location: 68 Jutland Rd Unit 8 Etobicoke, ON M8Z 0G7 (Hybrid Training / Remote Position)
Job Type: Full-Time, 1-Year Contract (Potential for Permanent Employment)
Salary: $18.00–$20.00 per hour, based on experience
Hours: 35 hours per week
Expected Start Date: as soon as possibleAbout UsTkachuk Immigration Services Inc. is a Canadian immigration consulting firm based in Etobicoke, Ontario. We specialize in a wide range of Canadian immigration services, including temporary residence, permanent residence, employer immigration programs, and provincial nominee programs.We are seeking a detail-oriented, organized, and experienced Immigration Case Manager / Administrative Assistant to join our growing team.This position is initially offered as a one-year contract with the possibility of transitioning into a permanent full-time role based on performance and business needs.Key ResponsibilitiesThe successful candidate will be responsible for managing immigration applications from initial document collection through preparation, submission, and follow-up.Responsibilities include:

• Manage assigned immigration cases independently while maintaining regular communication with clients and employers.
• Prepare complete immigration applications, including:
• Work permits and work permit extensions
• Visitor visas, visitor records, TRVs, and super visas
• Spousal and family sponsorship applications
• Labour Market Impact Assessments (LMIAs)
• Provincial Nominee Programs (PNPs), including OINP , AAIP , and SINP
• Express Entry and permanent residence applications
• Other temporary and permanent immigration applications
• Complete immigration forms accurately and prepare supporting documentation.
• Draft submission letters, explanation letters, and other immigration-related correspondence.
• Collect, review, organize, and verify client documents for accuracy and completeness.
• Communicate professionally with clients, employers, IRCC, Service Canada, and provincial immigration authorities as required.
• Submit applications, web forms, and follow-up requests through government portals.
• Monitor application deadlines, document expiry dates, and outstanding requirements.
• Maintain accurate client records, case notes, and application tracking spreadsheets.
• Coordinate document signatures and agreements using DocuSign.
• Work closely with the immigration consultant and other team members to ensure timely and accurate submissions.
• Provide general administrative and case management support as required.

Qualifications and RequirementsRequired:

• Minimum one year of previous experience in immigration case management, immigration administration, or a similar role within a Canadian immigration consulting firm or law office.
• Practical knowledge of Canadian immigration applications, forms, and submission procedures.
• Experience preparing immigration applications and supporting documentation.
• Excellent written and verbal communication skills in English and/or French.
• Strong organizational skills, attention to detail, and ability to manage multiple cases simultaneously.
• Ability to work independently, prioritize tasks, and meet strict deadlines.
• Strong computer skills, including proficiency with:
• Microsoft Word and Excel
• Google Docs, Google Sheets, and Google Drive
• Adobe Acrobat and PDF editing tools
• DocuSign
• Government immigration portals and online application systems
• Professional approach to client communication and handling confidential information.

Assets:

• RCIC licence or relevant Canadian immigration education.
• Experience with LMIA applications, Express Entry, OINP, SINP, and other provincial immigration programs.
• Knowledge of additional languages.

An immigration consultant licence is considered an asset but is not mandatory for this position. All regulated immigration advice and representation will remain under the supervision of an authorized immigration professional.Work ArrangementThis position offers a remote work arrangement following the initial training and probationary period.

• First 3 months: Mandatory in-person attendance at our Etobicoke office for training, onboarding, and probation.
• After 3 months: Opportunity to work remotely, subject to successful completion of training and satisfactory performance.
• Schedule: 35 hours per week, Monday to Friday.
• Contract: One-year fixed-term employment, with the possibility of permanent full-time employment based on performance and operational requirements.

Office Location: 68 Jutland Road, Unit 8, Etobicoke, ON M8Z 0G7.What We Offer

• Competitive starting compensation based on experience.
• Remote work flexibility following successful training.
• Hands-on experience across a broad range of Canadian immigration programs.
• Supportive and collaborative team environment.
• Opportunities for professional development and growth.
• Potential for long-term permanent employment.

How to ApplyInterested candidates are invited to submit their resume and a brief cover letter outlining their relevant Canadian immigration experience.Please include the types of immigration applications you have previously prepared and indicate your level of experience handling cases independently.Email Subject: Immigration Case Manager – Job ApplicationEmail to olivia@tkachukimmigration.caWe thank all applicants for their interest. Only candidates selected for an interview will be contacted.Tkachuk Immigration Services Inc. is an equal opportunity employer and welcomes applications from qualified candidates of all backgrounds.

Pay: $18.00-$20.00 per hour

Expected hours: 35.0 per week

Work Location: In person