Land Development / Construction Executive Assistant
Easily applyUrgently hiringOmega DevelopmentsWoodbridge, ON- $22–$32 an hour
- Full-time
- On-site parking
1 hire made in past 30 days- Prepare agendas, record meeting minutes, and track action items.
- This is a fast-paced position that requires exceptional organizational skills, attention to…
Office Administrator for Shipping, Receiving, and Retail Sales
Easily applyUrgently hiringCAP BARBELL INC - TORONTO ON CANADABrampton, ON L6S 5X7- $18–$19 an hour
- Full-time
2 hires made in past 30 days- Process shipping and receiving documents, including labels, invoices, and packing slips.
- 1+ year of office, shipping/receiving, logistics, or warehouse…
Bookkeeper/Administrative Assistant
Easily applyUrgently hiringCambrian SpringsToronto, ON M3J 2S4- $45,000–$55,000 a year
- Full-time
- Dental care
- Extended health care
- On-site parking
Often responds in 1 day- North York, ON | Full-Time | On-Site*.
- To show your attention to detail, include the word "Refresh" in your application.
- ✓ Accounts payable and receivable.
Accounting & Executive Assistant (Finance, HR & Operations Support)
Easily applyUrgently hiringCanadian Smart SystemsMississauga, ON L5T 1M2- From $19 an hour
- Full-time +1
- Vision care
- Dental care
- Casual dress
- Company events
- On-site parking
Often responds in 1 day- Accounting & Executive Assistant (Finance, HR & Operations Support).
- Employment Type: Full-Time, Permanent.
- Manage accounts payable and receivable.
Receptionist & General Administrator
Easily applyMelrose Investments Inc.Oakville, ON- $50,000–$60,000 a year
- Full-time
- Paid time off
- Vision care
- Dental care
- Employee assistance program
- RRSP match
- Company events
1 hire made in past 30 days- Maintain general office upkeep, including keeping inventory of general office supplies and restocking when necessary.
- Strong computer skills in MS Office.
Office & Service Administrator
Easily applyUrgently hiringMulti-Flow SystemsConcord, ON- From $50,000 a year
- Full-time
- Vision care
- Dental care
- Casual dress
- Extended health care
- On-site parking
- Proficiency with Microsoft Office, including Excel and Word.
- Support general office administration and other duties as required.
Front Desk Receptionist/Office Assistant
Easily applyZup's Fishing Resort and Canoe OutfittersOntario- From $1,250 a week
- Full-time +1
1 hire made in past 30 days- We are looking for a candidate with a welcoming and positive demeanor interacting with customers and a have a passion for excellence in customer service.
Intermediate Legal Administrative Assistant
Easily applyOften replies in 3 daysDolden Wallace Folick LLPToronto, ON M5C 2T6- $60,000–$85,000 a year
- Full-time
- Monday to Friday
- Paid time off
- Vision care
- Dental care
- Life insurance
- Employee assistance program
- Disability insurance
- Strong grammatical skills, including punctuation and proofreading.
- Perform a wide variety of support duties including but not limited to arranging couriers,…
Office Administrator (order processing) *Polish speaking*
Easily applyUrgently hiringOmega Food ImportersMississauga, ON L5T 2W9- From $19 an hour
- Full-time
- Monday to Friday
- Entering and maintaining product information in our system (including but not limited to, price, quantity, product information, order details, vendor and…
Level II Dental Assistant - Perio Office
Easily applyNewAnnex Orthodontics & PeriodonticsToronto, ON M5R 3G9- $25–$32 an hour
- Full-time
- Dental care
- Life insurance
- Extended health care
- Dr. Guy Aboodi is looking for a Level II dental assistant for a full time position.
- Certified Dental Assistant Level II and HARP Certification (required).
"HARP certified" Dental Assistant/Administrator - 2 x Brampton offices
Easily applyUrgently hiringDr Ponnam Dentistry Prof CorpBrampton, ON- $22–$28 an hour
- Full-time +1
- Previous Canadian dental office experience.
- Certified Dental Assistant (Level I / II) – Full-Time*.
- Reliable transportation and commuting by car are considered…
Executive Assistant
Easily applyTDS Personnel LtdToronto, ON- $90,000–$100,000 a year
- Permanent
- Strong written and verbal communication skills, including letter writing, minute taking, and presentation preparation.
- A&D Precision Machining Inc.Vaughan, ON
- From $25 an hour
- Full-time
- Monday to Friday
- Dental care
- Life insurance
- Extended health care
- Junior Programmer / Manufacturing Office Assistant*.
- Work with senior programmer to provide accurate, detailed programs to the shop floor for both lathes and…
- A&D Precision Machining Inc.Vaughan, ON
- From $25 an hour
- Full-time
- Monday to Friday
- Dental care
- Life insurance
- Extended health care
- Junior Programmer / Manufacturing Office Assistant*.
- Work with senior programmer to provide accurate, detailed programs to the shop floor for both lathes and…
- Essential HRToronto, ON M2J 4R4
- $17.60 an hour
- Full-time
- Gain hands-on experience in a professional office setting.
- Assist with scheduling, office coordination, and general support.
- Work with a diverse client base.
- Peoples Trust CompanyToronto, ON M5J 2N7
- $75,000–$90,000 a year
- Permanent
- Monday to Friday
- Paid time off
- Profit sharing
- RRSP match
- System proficiency in Microsoft products including MS Office Suite.
- At least 3 years of experience in an administrative to/ or executive assistant role directly…
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Job Post Details
Land Development / Construction Executive Assistant - job post
Woodbridge, ON
$22–$32 an hour - Full-time
Job details
Pay
- $22–$32 an hour
Job type
- Full-time
Location
Woodbridge, ON
Benefits
Pulled from the full job description
- On-site parking
Full job description
About Us
Omega Group of Companies is a privately owned real estate development and investment company with over 40 years of experience in land development, commercial real estate, hospitality, and property operations.
We are seeking an experienced Executive Assistant with 3–5 years of experience in the land development industry to support our President and development team. This is a fast-paced position that requires exceptional organizational skills, attention to detail, and the ability to manage multiple development projects simultaneously.
The successful candidate will play an integral role in coordinating development applications, consultants, municipal approvals, executive schedules, meetings, and project documentation.
Important Items
Bookkeeping (3 Years of Quickbooks Experience)
Filing
- Maintain organized physical binders and digital filing systems through colour coded system
- Highly organized with excellent time-management skills
- Strong attention to detail and accuracy
Long Term Commitment Preferred
Key Responsibilities
- Provide executive administrative support to the President and senior management.
- Coordinate land development projects from planning through approvals.
- Prepare, edit, organize, and manage correspondence, reports, presentations, consultant submissions, and development documents.
- Coordinate meetings with municipalities, consultants, engineers, planners, architects, lawyers, and project stakeholders.
- Prepare agendas, record meeting minutes, and track action items.
- Maintain organized electronic and physical project files.
- Coordinate and track Official Plan Amendments, Zoning By-law Amendments, Site Plan Applications, Draft Plans of Subdivision, permits, and related approvals.
- Monitor project schedules, deadlines, consultant deliverables, and municipal submissions.
- Review invoices, maintain project records, and assist with consultant coordination.
Qualifications
- Minimum 3–5 years of Executive Assistant or Administrative experience within the land development industry.
- Experience working for a developer, engineering consulting firm, planning firm, architectural firm, or builder is strongly preferred.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- 5 Years of Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with SharePoint, Adobe Acrobat, Bluebeam, or similar document management software is an asset.
- Ability to prioritize multiple projects and meet tight deadlines.
- Professional, confidential, and detail-oriented.
Experience working with:
- Land developers
- Engineering consulting firms
- Planning consultants
- Municipal approval processes
- Builders professionals
Knowledge of:
- Official Plan Amendments (OPA)
- Zoning By-law Amendments (ZBA)
- Site Plan Applications (SPA)
- Draft Plans of Subdivision
- Committee of Adjustment applications
- Development Charges
- Municipal approvals and consultant coordination
Compensation
- Competitive salary based on experience
- Immediate start available
- Long-term career opportunity
- Professional and supportive work environment
Pay: $22.00-$32.00 per hour
Benefits:
- On-site parking
Ability to commute/relocate:
- Woodbridge, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- Land Development: 3 years (required)
- QuickBooks: 3 years (required)
- Executive Assistant: 3 years (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person