Office Assistant jobs in Calgary, AB

Overview

We are seeking a detail-oriented and organized Office Admin Assistant to support our administrative team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and maintaining accurate records. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience with various office management tasks. Previous experience in medical or dental offices is a plus, but not required. This position offers an opportunity to work in a professional environment where attention to detail and organizational skills are highly valued.

Duties

• Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
• Handle filing systems and organize documents for easy retrieval
• Assist with bookkeeping tasks and basic financial record keeping
• Provide customer support via phone, email, and in-person interactions with professional phone etiquette
• Schedule appointments, confirm bookings, and reschedule as needed
• Support administrative functions such as proofreading documents, managing correspondence, and supporting team members with clerical tasks
• Maintain a clean and organized work environment to promote efficiency
• Support medical or dental office operations if applicable, including patient check-in/out and insurance documentation

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software
• Strong data entry skills with high accuracy and typing speed
• Excellent organizational skills with the ability to multitask effectively
• Previous clerical or administrative experience in an office setting preferred
• Knowledge of front desk operations and multi-line phone systems
• Exceptional customer service skills with professional phone etiquette
• Attention to detail for proofreading and document management
• Familiarity with medical or dental office procedures is advantageous but not mandatory
• Strong computer skills including familiarity with general office equipment and software applications

This role is essential for maintaining efficient office workflows and delivering outstanding support to staff and clients alike. We value professionalism, reliability, and a proactive approach in our team members.

Pay: $19.53-$32.43 per hour

Benefits:

• Dental care
• Flexible schedule
• Life insurance
• Paid time off
• Vision care

Application question(s):

• Attach Resume

Work Location: In person