Office Assistant jobs in Brisbane, ON

Overview

Caledon Ski Club is looking for a motivated, well-organized, and enthusiastic Administrative Assistant to support our Administration Team and help keep the many moving pieces of the Club running smoothly.

This position plays an important role in supporting the Club’s day-to-day administrative operations. Working closely with the Administration Team, this seasonal, full-time, on-site role primarily involves behind-the-scenes administrative support, with some front-of-house interaction as needed.

The ideal candidate is dependable, organized, detail-oriented, and brings a positive attitude and great energy to the workplace. You enjoy being part of a busy, people-focused busy environment and are always willing to jump in and lend a hand.

Being tech-savvy, adaptable, and comfortable navigating a variety of cloud-based digital tools, including Microsoft 365 and Canva, is essential. Flexibility, initiative, and quick thinking are also key to success in this role.

While our ski season may be short, there is a lot happening behind the scenes to make each day run smoothly, and this position is an important part of making that happen.

A few important things to know: Our ski season runs from December through April, and our regular work week is Wednesday through Sunday. Weekend and holiday availability is essential, particularly during the Christmas holidays and March Break. As the Club is not accessible by public transit, reliable transportation to and from work is required.

Responsibilities

• Provide day-to-day administrative support to the Administration Manager and other members administration team as required.
• Perform general administrative and clerical duties, including data entry, typing, proofreading, filing, document preparation, and record keeping.
• Maintain accurate and organized member databases, electronic files, records, and administrative documents.
• Monitor and maintain office supply inventory, including ordering and organizing supplies as needed.
• Create and update posters, signage, and other point-of-sale and promotional materials using Canva.
• Update digital screens throughout the Club with current information, promotions, events, and announcements.
• Assist with member badge engraving and RFID card creation and activation.
• Assist with the organization, tracking, storage, and management of lost-and-found items.
• Provide support for member communications, mailings, forms, and other administrative projects as required.
• Assist with seasonal administrative activities and special projects across Club departments.
• Provide general administrative support and perform other related duties as required to support the efficient day-to-day operations of the Club.

Qualifications:

• Available to work weekends and holidays during the season is a requirement. (December through April - Wednesday to Sunday)
• Minimum of two (2) years of experience in an administrative support role
• Strong proficiency in Microsoft 365 is required, particularly Word, Excel, Outlook and SharePoint. Candidates must be comfortable using these applications independently as part of their day-to-day work.
• Experience using web-based platforms and tools such as Jotform, Canva, MIcrosoft Forms or similar applications for online forms, surveys, and graphic design.
• Strong attention to detail and excellent organizational skills.
• Strong communication and interpersonal skills.
• Ability to handle multiple tasks efficiently in a fast-paced environment.
• Flexible, adaptable and able to execute a range of job duties and changing priorities.
• Ability to follow instructions successfully and accurately execute tasks.
• Excellent punctuality and dependability.
• Positive, outgoing attitude - You love being part of a team and value effective communication.
• Excellent command of the English language, with strong verbal, written, spelling, and proofreading skills.

Pay: $21.00-$24.00 per hour

Expected hours: 35.0 per week

Benefits:

• On-site parking

Application question(s):

• Are you highly proficient in English, with the verbal and written communication, spelling, grammar, and proofreading skills required for a professional administrative role?
• Do you have experience with Canva and other web-based applications?

Experience:

• Administrative: 2 years (preferred)

Work Location: In person