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Accounts Payable & Office Administrator
CUTEK Wood Solutions
Oro-Medonte, ON
$21–$25 an hour
Full-time
Apply now

Job details

Here’s how the job details align with your profile.

Pay

$21–$25 an hour

Job type

Full-time

Benefits

Pulled from the full job description
Wellness program
Company events
Flexible schedule
On-site parking

Full job description

Location: Oro-Medonte, Ontario (On-Site)

Job Type: Full-Time

Start Date: As Soon As Possible

Reports To: Controller

ABOUT CUTEK CANADA

Founded in 2014, CUTEK Canada specializes in Australian-made CUTEK® wood care products that protect and enhance exterior wood surfaces. Our product line includes deep-penetrating wood oils, transparent colourants, and preparation products that clean wood and help preserve its natural beauty.

We focus on long-lasting, environmentally conscious solutions that help protect wood from moisture, UV exposure, and everyday wear. CUTEK® is an international brand, and CUTEK Canada holds the exclusive license for Canada and the United States.

From our head office in Oro-Medonte, Ontario, we manage both CUTEK Canada and CUTEK USA operations.

OUR CORE VALUES

At CUTEK Canada, our values are rooted in genuine connection, mutual support and encouragement, family values, open communication, honoring commitments, and inclusion. We expect all employees—especially leaders—to live these values daily and help build a strong, supportive, high-performing team.

CUTEK CANADA CORE VALUES

  • Teamwork and Collaboration
  • Pursuit of Excellence
  • Growth and Development
  • Stewardship and Responsibility
  • Faith

POSITION OVERVIEW

We are seeking a detail-oriented Accounts Payable & Office Administrator to support daily finance and office operations during a busy seasonal period. This role includes processing accounts payable transactions, maintaining accurate financial records, and providing general administrative support in a fast-paced, professional environment. The ideal candidate is reliable, organized, and able to manage multiple priorities with accuracy and attention to detail.

This is a full-time (Monday to Friday), on-site based in Oro-Medonte, Ontario. A company laptop and equipment will be provided.

KEY RESPONSIBILITIES

  • Process supplier invoices, ensuring accuracy, proper coding, and alignment with supporting documentation.
  • Maintain vendor accounts including setup and updates in a multi-currency environment.
  • Reconcile vendor accounts, investigate and resolve discrepancies, payment issues, short and unapplied payments, and address vendor account inquiries.
  • Prepare and initiate ACH/EFT payments and set up banking transactions, to ensure accurate and timely processing.
  • Process bi-weekly payroll, monthly commission reports and other related payroll tax filings.
  • Process and reconcile employee expenses and company credit card transactions with supporting documentation.
  • Support month-end accounts payable processes, GL account reconciliations, vendor spend reporting, and related financial reporting and budget tracking.
  • Responsible for preparing and maintaining regulatory records, tracking compliance deadlines, calculating applicable fees, and monitoring changes within various regulations.
  • Provide general administrative support to finance and operations teams in a fast-paced environment.
  • Answer, screen, and direct incoming telephone calls, and take messages as required.
  • Coordinate office supplies procurement, including monitoring inventory levels, placing orders, and ensuring timely availability of required supplies.
  • Scan, organize, and maintain electronic and physical records and filing systems.
  • Assist with data entry, reporting, and special projects as needed.
  • Support and back up accounts receivable activities, including customer account setup, credit reviews, payment follow-up, collections, and account maintenance.

SYSTEMS & SOFTWARE

Experience with the following is an asset:

  • QuickBooks Online (QBO)
  • Dext
  • SOS Inventory
  • Microsoft Office Suite (Excel, Outlook, and Word)

QUALIFICATIONS

  • Minimum 1 year of experience in accounts payable, bookkeeping, accounting support, office administration, or a related role.
  • Strong computer skills and proficiency with Microsoft Office Suite applications.
  • Intermediate Excel skills and PivotTable experience are considered a strong asset.
  • Excellent organizational and time-management skills.
  • High degree of accuracy and attention to detail.
  • Ability to manage multiple priorities and meet deadlines.
  • Strong communication skills and ability to work independently and within a team.
  • Post-secondary education in Accounting, Business Administration, Bookkeeping, or a related discipline considered an asset.

WHY JOIN US?

  • Immediate opportunity to join a reputable and growing organization.
  • Gain valuable hands-on experience supporting key finance and business operations.
  • Collaborative and supportive team environment.
  • Training provided on internal systems and processes to help you succeed in the role.
  • Potential future opportunities based on business needs and performance.

APPLICATION PROCESS

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Employment with The Company may be conditional upon the successful completion of a background check, where relevant to the position and permitted by applicable law. Any such checks will be conducted by an authorized third-party provider with the candidate's consent.

The Company may use AI-assisted tools to support assessing candidates during the recruitment process.

The position is an existing vacancy.

The Company is committed to fostering an inclusive and accessible workplace. Accommodations are available throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation are encouraged to notify us at any stage of the recruitment process.

Pay: $21.00-$25.00 per hour

Benefits:

  • Company events
  • Flexible schedule
  • On-site parking
  • Wellness program

Work Location: In person

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