Office Assistant Medical jobs in Ottawa, ON

Clinical Responsibilities

At La Vie Executive Health Centre, we transcend the conventional medical setting – we embody a sanctuary of excellence in private healthcare. Boasting a cadre of esteemed physicians, specialists, and healthcare professionals, we take pride in being the go-to destination for individuals seeking an elevated standard of healthcare service. Recognizing that healthcare isn't a one-size-fits-all scenario, we are dedicated to providing customized solutions that align with your distinct needs.

We are looking for a Medical Assistant for our Kanata clinic and a Medical Assistant for our downtown Ottawa clinic on Queen Street.

The Role

The Medical Assistant role is designed for International Medical Graduates (IMGs) or Internationally Trained Physicians (ITPs) who are actively pursuing medical licensure in Canada. This position is ideal for individuals seeking hands-on experience and a deeper understanding of the Canadian healthcare system.

Medical Assistants are fully trained and responsible for supporting clinical and administrative operations to ensure high-quality, efficient patient care.

Core Responsibilities

Clinical Responsibilities:

• Collaborate closely with physicians and other healthcare professionals to deliver comprehensive patient care.
• Assist with patient triage, obtain medical histories, and perform limited physical examinations as appropriate.
• Accompany healthcare providers during patient visits and document encounters in real time.
• Accurately document patient histories, assessments, and treatment plans in the electronic medical record (EMR).
• Prepare, maintain, and update patient charts to ensure accuracy and completeness.
• Assist with order entry, including prescriptions, referrals, and diagnostic tests, as directed by the provider.
• Support healthcare providers during medical procedures, including wound care, suture removal, specimen collection, and minor surgical procedures.
• Provide post-procedure and post-operative care instructions to patients.
• For female Medical Assistants: perform Pap examinations under supervision, including specimen collection and documentation, as permitted.

Administrative & Operational Responsibilities:

• Prepare daily Pod rosters, requisitions, labels and assessment packages, ensuring clinical workflow readiness.
• Maintain accurate patient records, update administrative information and support complete EMR documentation.
• Monitor diagnostic results, track missing reports and coordinate outstanding documentation with external laboratories and providers.
• Register patients accurately, including reception duties, scheduling, and payment collection.
• Ensure exam rooms are fully stocked and maintain appropriate.
• Schedule patient appointments, diagnostic tests, and procedures to optimize clinic workflow and minimize wait times.
• Coordinate referrals to specialists and follow up on patient care plans.
• Maintain clinical rooms, equipment and supplies, including inventory, routine maintenance, temperature monitoring and infection-prevention records.
• Process referral documentation, insurance forms and medical records, ensuring appropriate authorization and accurate tracking.
• Execute assigned administrative tasks, maintain worklists and communicate progress and outstanding items to the Nurse and Care Concierge.

Teamwork & Professional Development

• Collaborate effectively with physicians, nurses, , medical assistants, and administrative staff to ensure seamless clinic operations.
• Participate in team meetings, training sessions, and quality improvement initiatives.
• Perform other duties as required to support patient care and clinic needs.

Required Qualifications

• Medical degree completed.
• Successful completion of the MCCQE Part I preferred.
• Recent clinical medical experience within the past five (5) years is an asset.
• Excellent English communication skills (verbal, written, reading, and comprehension) to effectively interact with patients, families, and healthcare professionals; additional languages are an asset.
• Eligibility to work in Canada
• Strong understanding of medical terminology, clinical procedures, and patient care protocols.
• Ability to work collaboratively in a multidisciplinary clinical environment, follow established protocols and maintain patient confidentiality.
• Proficiency with electronic medical record (EMR) systems and related clinical software.

This is for an open vacancy. La Vie does not use AI in our recruiting or hiring processes.

Pay: From $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care

Work Location: In person