Office Administrator jobs in Winnipeg, MB

Under the general direction of the Manager of the Indigenous Relations Division, the Administrative Assistant provides administrative support to the Manager, Indigenous Relations to achieve targets and deliver on strategic goals by providing a broad range of administrative support. The Administrative Assistant works in a fast-paced, deadline-oriented environment and is responsible for coordinating all aspects of the manager's office, including workflow, scheduling, meeting arrangements, facilitating requests for information, project status tracking, deadline control, priority identification, communications, and special project support.

In this multi-faceted role, the Administrative Assistant will also provide an advanced level of administrative support to various team members with complex organizational responsibilities to achieve divisional and corporate objectives. The incumbent is calm under pressure, proactive, quick thinking, able to deal with ambiguity and resolve challenges, highly organized, able to deal with confidential and politically sensitive matters, utilizes discretion, exercises sound judgment in workload management, and understands trauma-informed approaches through an Indigenous perspective (or is willing to learn). They should enjoy an innovative environment where challenging and interesting work is part of daily life.

As the Administrative Assistant you will:

• Provide administrative support to the Manager to ensure that the Indigenous Relations' strategies as well as other organizational priorities are being addressed promptly by the Manager or designate.
• Manage administrative responsibilities and processes for the Division, within requirements of divisional practices, organizational policies, processes, and administrative standards.
• Provide special project support that contributes to the advancement of the City's commitments to reconciliation.
• Function as an administrative resource to the Indigenous Relations team.

Your education and qualifications include:

• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions of employment:

• The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain Police Information Check information please visit www.winnipeg.ca/police.
• Must be able to travel throughout the City to attend off site meetings while on City business, as required.