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Office Administrator jobs in Toronto, ON

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    • Assist in developing and improving office procedures and workflows.
    • Help implement scalable office systems and processes as the company grows.
    • Ensure compliance with dental regulations and office policies.
    • Dental office experience: 2 years (required).
    • Competitive Salary: Attractive compensation based…
    • Dental office: 1 year (required).
    • Handle budgeting and financial tasks related to office management.
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    • Establishes and dismantles site offices as required.
    • Order office supplies and promotional items for Project.
    • Assist other staff in office duties as required.
    • We are looking for a candidate with a welcoming and positive demeanor interacting with customers and a have a passion for excellence in customer service.
    • Provide top-notch customer service and answer any questions they may have.
    • Build trust and rapport with customers and maintain long-term relationships.
    • Minimum 1 year of experience in a law firm as an administrator or billing clerk.
    • This is an excellent opportunity for candidates with at least one year of…
    • Coordinate project activities including scheduling.
    • Assist in project planning, reports, and budgeting.
    • Maintain communication with stakeholders and team…
    • Assist with administrative tasks to ensure smooth office operations.
    • Experience Required: Previous experience in a dental office is a MUST.
    • OR equivalent practical experience in bookkeeping or office coordination.
    • Coordinate and maintain office systems and internal processes.
    • Fast growing, technology company* is looking for a smart, driven, resourceful, organized, and meticulous person to coordinate projects, involving high end…
    • Liaise with internal stakeholders, vendors, and external partners to support timely project delivery.
    • Support new office(s) administrative functions across…
    • Adaptability & Responsiveness: Demonstrate flexibility and responsiveness in handling urgent requests and shifting priorities.
    • Maintain an organized and professional office environment.
    • This is not an entry-level role — *a minimum of 2 years of real estate administrative experience is…
    • The successful candidate brings strong project management discipline, hands-on experience standing up enterprise tools and capabilities, and the ability to work…
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Job Post Details

Construction Administrator / Office Manager (Part-Time, Hybrid) - job post

Con-Frame Ltd
Toronto, ON•Hybrid work
$35,000–$60,000 a year - Part-time

Job details

Pay

  • $35,000–$60,000 a year

Job type

  • Part-time

Location

Toronto, ON•Hybrid work

Benefits

Pulled from the full job description

  • Dental care
  • Casual dress
  • Flexible schedule

Full job description

Construction Administrator / Office Manager (Part-Time, Hybrid)

About Con-Frame Ltd.

Con-Frame Ltd. is a growing specialty structural contractor specializing in concrete forming, framing, and structural solutions throughout the Greater Toronto Area.

We are seeking a detail-oriented and proactive Construction Administrator / Office Manager to support our financial and administrative operations approximately 2–3 days per week. This role is intended to grow with the company and offers the opportunity to develop into a senior operations or financial management position over time.

Position Details

  • Part-time position (approximately 16–24 hours per week)
  • Hybrid work arrangement consisting of remote work and regular in-person collaboration
  • In-person meetings will typically take place at a coworking space in Oakville
  • Flexible scheduling available
  • Competitive compensation based on experience and qualifications

Responsibilities

Payroll Administration

  • Review, verify, and prepare payroll hours for processing.
  • Review labour allocations and cost coding prior to payroll submission.
  • Identify missing or incorrect time entries and resolve discrepancies.

Accounts Payable

  • Receive, review, code, and post supplier invoices.
  • Prepare invoices for payment and assist with payment scheduling.
  • Maintain vendor records and supporting documentation.
  • Track purchase orders and supplier commitments.

Accounts Receivable

  • Prepare customer invoices, progress draws, and change order billings.
  • Monitor outstanding receivables and follow up on overdue accounts.
  • Track collections and maintain accurate customer account records.

Employee Administration

  • Coordinate onboarding of new employees.
  • Prepare employment documentation and collect required forms.
  • Maintain employee records, certifications, and training documentation.

Expense Management and Reconciliation

  • Track receipts and ensure all purchases are properly documented.
  • Reconcile company credit card transactions and identify missing receipts.
  • Input expenses into accounting systems and allocate costs appropriately.
  • Maintain organized digital records of receipts, invoices, and supporting documentation.

Job Costing and Reporting

  • Prepare job cost reports.
  • Assign costs to projects and cost codes.
  • Track labour, material, equipment, and subcontractor costs by project.
  • Assist management with budget tracking and project cost analysis.
  • Reconcile estimated versus actual project costs and identify discrepancies.

General Administration

  • Maintain organized digital and physical filing systems.
  • Support management with reporting and administrative tasks.
  • Assist in developing and improving office procedures and workflows.
  • Help implement scalable office systems and processes as the company grows.

Qualifications Required

  • Experience in construction administration, construction accounting, or office management within the construction industry.
  • Strong understanding of construction operations and project workflows.
  • Experience with payroll processing and accounts payable and receivable.
  • Working knowledge of job costing principles, cost coding, and project cost tracking.
  • Proficiency with QuickBooks and Microsoft Excel.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and manage multiple priorities.

Preferred

  • Experience with QuickBooks Online.
  • Experience with Dext or similar receipt management software.
  • Experience with payroll and workforce time tracking systems.
  • Familiarity with progress billing, holdbacks, purchase order tracking, and construction invoicing practices.
  • Experience supporting contractors, builders, or trade contractors.
  • Experience helping develop and improve office systems and processes.

Compensation

Compensation will be based on experience and qualifications, with particular consideration given to candidates with construction accounting, job costing, and project administration experience.

Growth Opportunity

This position is intended to grow with the company and offers an opportunity to develop into a senior operations, finance, or office management role as the business continues to expand.

Pay: $35,000.00-$60,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Flexible schedule

Work Location: Hybrid remote in Oakville, ON

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